HP OfficeJet J5520 User Manual

							To copy a blurred document from the control panel
1.Make sure you have paper loaded in the input tray.
2.Position the photo on the glass so the long edge of the photo is along the front edge
of the glass.
Load your original print side down on the right front corner of the glass or print side
up in the document feeder tray.
3.In the Copy area, press Copy Menu repeatedly until Enhancements appears.
4.Press 
 until the Text setting appears.
5.Press START COPY Black or START COPY Color.
If any of the following occur, turn off Text enhancement by selecting Photo or None:
• Stray dots of color surround some text on your copies
• Large, black typefaces look splotchy (not smooth)
• Thin, colored objects or lines contain black sections
• Horizontal grainy or white bands appear in light- to medium-gray areas
Enhance light areas of your copy from the control panel
You can use Photo enhancements to enhance light colors that might otherwise appear
white. You can also use Photo enhancements to eliminate or reduce any of the following
that might occur when copying with Text enhancements:
• Stray dots of color surround some text on your copies
• Large, black typefaces look splotchy (not smooth)
• Thin, colored objects or lines contain black sections
• Horizontal grainy or white bands appear in light- to medium-gray areas
To copy an overexposed photo
1.Make sure you have paper loaded in the input tray.
2.Load your original photo print side down on the right front corner of the glass.
Position the photo on the glass so the long edge of the photo is along the front edge
of the glass.
3.In the Copy area, press Copy Menu repeatedly until Enhancements appears.
4.Press 
 until the Photo enhancement setting appears.
5.Press START COPY Color.
Cancel a copy job
▲To stop copying, press Cancel on the control panel.
Enhance light areas of your copy from the control panel 37
 
						

							5 Scan
You can scan originals and send them to a variety of destinations, such as a folder on
the network or a program on a computer. You can use the control panel, the HP photo
and imaging software, and TWAIN-compliant or WIA-compliant programs on a computer.
This section contains the following topics:
•
Scan an original
•
Scan from a TWAIN-compliant or a WIA-compliant program
•
Edit a scanned original
•
Change scan settings
•
Cancel a scan job
Scan an original
You can start a scan from a computer or from the control panel.
NOTE:You can also use the HP Photosmart Software to scan an image, including
panorama images. Using this software, you can edit a scanned image and create
special projects using a scanned image. For information about how to scan from the
computer, and how to adjust, resize, rotate, crop, and sharpen your scans, see the
onscreen HP Photosmart Software Help that came with your software.
To use the scan features, your device and computer must be connected and turned on.
The printer software must also be installed and running on your computer prior to
scanning. To verify that the printer software is running on a computer running Windows,
look for the device icon in the system tray at the lower-right side of the screen, near the
clock. If a scanner is available, it will launch the HP ScanPro application. If it is not
available, a message appears to let you know that a scanner was not found.
NOTE:Closing the HP Digital Imaging Monitor icon in your Windows system tray
can cause your device to lose some of its scan functionality and result in the No
Connection error message. If this happens, you can restore full functionality by
restarting your computer or by starting the HP Photosmart Software.
Scan an original to a program on a computer
Use the following steps if your device is directly connected to a computer via a USB cable.
When the scan is complete, the program that you have selected opens and displays the
document that you have scanned.
To send a scan to a program on a computer from the HP photo and imaging
software
1.At the computer, open the HP photo and imaging software. For more information, see
Use the HP photo and imaging software.
2.See the onscreen Help for further instructions.
38 Scan
 
						

							To send a scan to a program on a computer from the control panel
1.Load the original on the scanner glass or in the ADF. For more information, see 
Load
originals.
2.Press the Scan Menu or Scan To button.
3.Press the arrow keys to select the program that you want to use (such as the HP
photo and imaging software), and then press OK.
4.Press START SCAN.
Scan from a TWAIN-compliant or a WIA-compliant
program
The device is TWAIN-complaint and WIA-compliant and works with programs that support
TWAIN-compliant and WIA-compliant scanning devices. While you are in a TWAIN-
compliant or WIA-compliant program, you can gain access to the scanning feature and
scan an image directly into the program.
TWAIN is supported for all Windows operating systems.
WIA is supported only for Windows XP and Vista direct connections.
Scan from a TWAIN-compliant program
Generally, a software program is TWAIN-compliant if it has a command such as
Acquire, File Acquire, Scan, Import New Object, Insert from, or Scanner. If you are
unsure whether the program is compliant or you do not know what the command is called,
see the software program Help or documentation.
Start the scan from within the TWAIN-compliant program. See the software program Help
or documentation for information about the commands and steps to use.
NOTE:If you start a TWAIN scan while a fax is being received, an error message
will be displayed and the scan is not performed. Wait until the fax has been received
and then restart the scan.
Scan from a WIA-compliant program
Generally, a software program is WIA-compliant if it has a command such as Picture/
From Scanner or Camera in the Insert or File menu. If you are unsure whether the
program is compliant or you do not know what the command is called, see the software
program Help or documentation.
Start the scan from within the WIA-compliant program. See the software program Help
or documentation for information about the commands and steps to use.
Edit a scanned original
You can edit a scanned image using the HP Photosmart Software. You can also edit a
scanned document by using your Optical Character Recognition (OCR) software.
Scan from a TWAIN-compliant or a WIA-compliant program 39
 
						

							Edit a scanned photo or graphic
You can edit a scanned photo or graphic using the HP Photosmart Software. Use this
software to adjust the brightness, contrast, color saturation, and more. You can also rotate
the image using the HP Photosmart Software.
For more information, see the onscreen HP Photosmart Software Help.
Edit a scanned document using optical character recognition (OCR) software
You can use OCR software to import scanned text into your preferred word-processing
program for editing. This allows you to edit faxes, letters, newspaper clippings, and many
other documents.
You can specify the word-processing program that you want to use for editing. If the word-
processing icon is not present or active, either you do not have word-processing software
installed on your computer, or the scanner software did not recognize the program during
the installation. See the onscreen Help for the HP photo and imaging software for
information about how to create a link to the word-processing program.
The OCR software does not support scanning colored text. Colored text is always
converted to black-and-white text before being sent to OCR. Thus, all text in the final
document is in black and white, regardless of the original color.
Because of the complexity of some word-processing programs and their interaction with
the device, it is sometimes preferable to scan to Wordpad (a Windows accessory), and
then cut and paste the text into the preferred word-processing program.
Change scan settings
To change scan settings
Windows: Open the device software, select Settings, select Scan Settings and
Preferences, then select from the available options and make your selections.
Cancel a scan job
▲Press Cancel on the control panel.
NOTE:You can also press Cancel on the scan progress dialog box to cancel a
scan.
Chapter 5
40 Scan
 
						

							6Fax
You can use the device to send and receive faxes, including color faxes. You can
schedule faxes to be sent at a later time and set up speed-dials to send faxes quickly and
easily to frequently used numbers. From the control panel, you can also set a number of
fax options, such as resolution and the contrast between lightness and darkness on the
faxes you send.
If the device is directly connected to a computer, you can use the HP photo and imaging
software to perform fax procedures that are not available from the control panel. For more
information about using the HP photo and imaging software, see 
Use the HP photo and
imaging software.
NOTE:Before you begin faxing, make sure you have set up the device properly for
faxing. You might have already done this as part of the initial setup, by using either
the control panel or the software that came with the device. You can verify the fax is
set up correctly by running the fax setup test from the control panel. To run the fax
test, press Setup, select Tools, select Run fax test, and then press OK.
This section contains the following topics:
•
Send a fax
•
Receive a fax
•
Change fax settings
•
Fax over the Internet
•
Test fax setup
•
Use reports
•
Cancel a fax
Send a fax
Using the control panel, you can send a black-and-white or color fax.
•
Send a basic fax
•
Send a fax manually from a phone
•
Send a fax using monitor dialing
•
Send a fax from memory
•
Schedule a fax to send later
•
Send a fax to multiple recipients from the control panel
•
Send a color original or photo fax
•
Change the fax resolution and Lighter / Darker settings
•
Send a fax in Error Correction Mode
Send a basic fax
You can easily send a single- or multiple-page black-and-white fax by using the control
panel.
Fax 41
 
						

							NOTE:If you need printed confirmation that your faxes were successfully sent,
enable fax confirmation before sending any faxes.
TIP:You can also send a fax manually from a phone or by using monitor dialing.
These features allow you to control the pace of your dialing. They are also useful
when you want to use a calling card to charge the call and you have to respond to
tone prompts while dialing.
To send a basic fax from the control panel
1.Load your originals. For additional information, see 
Load originals.
NOTE:If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
TIP:To add a pause in the fax number you are entering, press Redial/Pause,
or press the Symbols (*) button repeatedly, until a dash (-) appears on the display.
3.Press START FAX Black or START FAX Color.
•If the device detects an original loaded in the automatic document feeder,
it sends the document to the number you entered.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure your original is loaded
print-side down on the glass, and then select Yes.
TIP:If the recipient reports issues with the quality of the fax you sent, you can
try changing the resolution or contrast of your fax.
Send a fax manually from a phone
You can send a fax from a telephone on the same phone line if you prefer to use the
keypad on your phone, instead of the keypad on the control panel of the device. You can
do this by plugging in a phone into the 2–EXT port on the back of the device. When you
send a fax manually, you can hear the dial tones, telephone prompts, or other sounds
through the handset on your telephone. This makes it easy for you to use a calling card
to send your fax.
Depending on how the recipient has their fax machine set up, the recipient might answer
the phone, or the fax machine might take the call. If a person answers the phone, you
can speak with the recipient before sending the fax. If a fax machine answers the call,
Chapter 6
42 Fax
 
						

							you can send the fax directly to the fax machine when you hear the fax tones from the
receiving fax machine.
To send a fax manually from a phone
1.Load your originals. For additional information, see 
Load originals.
NOTE:This feature is not supported if you load your originals on the glass. You
must load your originals in the document feeder tray.
2.Dial the number by using the keypad on the phone that is connected to the device.
NOTE:Do not use the keypad on the control panel of the device when manually
sending a fax. You must use the keypad on your phone to dial the recipients
number.
3.If the recipient answers the telephone, you can engage in a conversation before
sending your fax.
NOTE:If a fax machine answers the call, you will hear fax tones from the
receiving fax machine. Proceed to the next step to transmit the fax.
4.When you are ready to send the fax, press START FAX Black or START FAX
Color.
NOTE:If prompted, select Send Fax, and then press START FAX Black or
START FAX Color again.
If you were speaking with the recipient before sending the fax, inform the recipient
that they should press Start on their fax machine after they hear fax tones.
The telephone line is silent while the fax is transmitting. At this point, you can hang
up the telephone. If you want to continue speaking with the recipient, remain on the
line until the fax transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to dial a number from the control panel as you would dial a
regular telephone. When you send a fax using monitor dialing, you can hear the dial tones,
telephone prompts, or other sounds through the speakers on the device. This enables
you to respond to prompts while dialing, as well as control the pace of your dialing.
TIP:If you do not enter your calling card PIN fast enough, the device might start
sending fax tones too soon and cause your PIN not to be recognized by the calling
card service. If this is the case, you can create a speed dial entry to store the PIN for
your calling card.
NOTE:Make sure the volume is turned on, or you will not hear a dial tone.
Send a fax 43
 
						

							To send a fax using monitor dialing from the control panel
1.Load your originals. For additional information, see 
Load originals.
NOTE:If you are sending a multiple-page fax, you must load the originals print-
side up in the document feeder tray. You cannot fax a multiple-page document
from the glass. For additional information, see 
Load originals.
2.Press START FAX Black or START FAX Color.
•If the device detects an original loaded in the automatic document feeder,
you will hear a dial tone.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure that your original is
loaded on the glass, and then select Yes.
3.When you hear the dial tone, enter the number by using the keypad on the control
panel.
4.Follow any prompts that might occur.
TIP:If you are using a calling card to send a fax and you have your calling card
PIN stored as a speed dial, when prompted to enter your PIN, press Speed
Dial or a one-touch speed dial button to select the speed dial entry where you
have your PIN stored.
Your fax is sent when the receiving fax machine answers.
Send a fax from memory
You can scan a black-and-white fax into memory and then send the fax from memory.
This feature is useful if the fax number you are trying to reach is busy or temporarily
unavailable. The device scans the originals into memory and sends them once it is able
to connect to the receiving fax machine. After the device scans the pages into memory,
you can immediately remove the originals from the document feeder tray.
NOTE:You cannot send a color fax from memory due to memory limitations.
To send a fax from memory
1.Load your originals print side up into the document feeder tray.
NOTE:This feature is not supported if you load your originals on the glass. You
must load your originals in the document feeder tray.
2.In the Fax area, press Fax Menu.
The Enter Number prompt appears.
3.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
4.In the Fax area, press Fax Menu repeatedly until How to Fax appears.
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44 Fax
 
						

							5.Press  until Scan & Fax appears, and then press OK.
6.Press START FAX Black.
NOTE:If you press START FAX Color, the fax will be sent in black and white
and a message appears on the display.
The device scans the originals into memory and sends the fax when the receiving fax
machine is available.
Schedule a fax to send later
You can schedule a black-and-white fax to be sent within the next 24 hours. This enables
you to send a black-and-white fax late in the evening, when phone lines are not as busy
or phone rates are lower, for example. When scheduling a fax, the originals must be
loaded in the document feeder tray and not on the glass. The device automatically sends
your fax at the specified time.
You can only schedule one fax to be sent at a time. You can continue to send faxes
normally, however, while a fax is scheduled.
NOTE:You cannot schedule a color fax due to memory limitations.
To schedule a fax from the control panel
1.Load your originals print side up into the document feeder tray.
NOTE:Load your originals in the document feeder tray, and not on the glass.
This feature is not supported if you load your originals on the glass.
2.In the Fax area, press Fax Menu repeatedly until How to Fax appears.
3.Press 
 until Send Fax Later appears, and then press OK.
4.Enter the send time by using the numeric keypad, and then press OK. If prompted,
press 1 for AM, or 2 for PM.
5.Enter the fax number by using the keypad, press Speed Dial or a one-touch speed
dial button to select a speed dial, or press Redial/Pause to redial the last number
dialed.
6.Press START FAX Black.
The device scans all pages and the scheduled time appears on the display. The fax
is sent at the scheduled time.
To cancel a scheduled fax
1.In the Fax area, press Fax Menu repeatedly until How to Fax appears.
2.Press 
 until Send Fax Later appears, and then press OK.
If there is a fax already scheduled, the Cancel prompt appears on the display.
3.Press 1 to select Yes.
NOTE:You can also cancel the scheduled fax by pressing Cancel on the control
panel when the scheduled time is visible on the display.
Send a fax to multiple recipients from the control panel
You can send a fax to multiple recipients without first setting up a group speed dial.
Send a fax 45
 
						

							NOTE:The list of recipients you specify for this fax is not saved and only works for
sending faxes in black. If you intend to send other faxes to the same recipient list, you
should create a group speed dial list. For more information, see 
Set up fax numbers
as speed-dial entries or groups.
To send a fax to multiple recipients without using group speed dial
1.Press Fax Menu and select Broadcast Fax.
2.Enter a fax number by using the keypad, or use the arrow keys to access speed dials.
NOTE:You can add up to 20 individual fax numbers.
3.Press START FAX Black.
4.When prompted, load your originals print side up and top first in the center of the
document feeder tray. For additional information, see 
Load originals.
5.Press START FAX Black again.
You can send a fax to multiple recipients at once by grouping individual speed dial entries
into group speed dial entries.
To send a fax to multiple recipients using group speed dial
1.Load your originals print side up into the document feeder tray. If you are sending a
single-page fax, such as a photograph, you can also load your original print side down
on the glass.
NOTE:If you are sending a multiple-page fax, you must load the originals in the
document feeder tray. You cannot fax a multiple-page document from the glass.
2.Press Speed Dial repeatedly, until the appropriate group speed dial entry appears.
TIP:You can also scroll through the speed dial entries by pressing  or , or
you can select a speed dial entry by entering its speed dial code using the keypad
on the control panel.
3.Press START FAX Black.
•If the device detects an original loaded in the automatic document feeder,
it sends the document to each number in the group speed dial entry.
•If the device does not detect an original loaded in the automatic document
feeder, the Fax from glass? prompt appears. Make sure your original is loaded
on the glass, and then press 1 to select Yes.
NOTE:You can only use group speed dial entries to send faxes in black and
white, because of memory limitations. The device scans the fax into memory then
dials the first number. When a connection is made, it sends the fax and dials the
next number. If a number is busy or not answering, the device follows the settings
for Busy Redial and No Answer Redial. If a connection cannot be made, the
next number is dialed and an error report is generated.
Chapter 6
46 Fax