HP Color LaserJet CM2320nf User Manual

							
Scan a book
1.Lift the lid and place the book on the flatbed scanner with the page that you want to copy at the
upper-left corner of the glass.
2.Gently close the lid.
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3.Gently press down on the lid to press the book to the flatbed scanner surface.
CAUTION: Pressing on the flatbed cover with too much force can break the lid hinges.
4.Scan the book by using one of the scanning methods.
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Scan a photo
1.Place the photo on the flatbed scanner with the picture-side down and the upper-left corner of the
photo in the upper-left corner of the glass.
2.Gently close the lid.
3. Scan the photo by using one of the scanning methods.
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12 Fax (fax models only)
●Fax features
●
Setup
●
Change fax settings
●
Use fax
●
Solve fax problems
NOTE: Many of the functions that are described in this chapter also can be performed by using
HP ToolboxFX or the embedded Web server. For more information, see the HP ToolboxFX online Help
or 
Embedded Web server on page 180 .
For information about the fax controls on the control panel, see Control panel on page 7.
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Fax features
The product has the following fax features, which are available from the control panel or from the product
software.
●Fax Setup Wizard for easy fax configuration
● Plain-paper analog fax with 50-page automatic document feeder (ADF) and output tray of up to
125-page paper capacity
● 120-entry phone book and 8 speed dials from the control panel
● Automatic redial
● Digital storage of up to 400 fax pages
● Fax forwarding
● Delayed sending of faxes
● Ring features: Configure rings to answer and distin
ctive ring compatibility (service required through
local telecommunications company)
● Fax confirmation report
● Junk fax blocking
● Fax security
● Eight cover page templates available
NOTE:
Not all features are listed. The product software might need to be installed for some features
to be available.
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Setup
Install and connect the hardware
Connect to a telephone line
The product is an analog device. HP recommends using the product on a dedicated analog telephone
line. For information about using the product with other telephone environments, see 
Use fax on a DSL,
PBX, ISDN, or VoIP system on page 134.
Connect additional devices
The product includes two fax ports:
●
The “line out” port (
), which connects the product to the wall telephone jack.
● The “telephone” port (
), which connects additional devices to the product.
Telephones used in conjunction with the product can be employed in two ways:
● An extension phone is a phone plugged into the same phone line at another location.
● A downstream phone is one that is plugged into the product or a device that is plugged into the
product.
Connect additional devices in the order that is described in the following steps. The output port for each
device is connected to the input port of the next, forming a chain. If you do not want to connect a
specific device, skip the step that explains it and continue to the next device.
NOTE: Do not connect more than three devices to the telephone line.
NOTE:Voicemail is not supported with this product.
1.Unplug the power cords for all of the devices that you want to connect.
2. If the product is not yet connected to a telephone line, see the getting started guide before
proceeding. The product should already be connected to a telephone jack.
3. Remove the plastic insert from the telephone port (the port that is marked with the telephone
icon).
4. To connect an internal or external modem on a computer, plug one end of a telephone cord into
the product “telephone” port (
). Plug the other end of the telephone cord into the modem “line”
port.
NOTE: Some modems have a second “line” port to connect to a dedicated voice line. If you have
two “line” ports, see your modem documentation to make sure that you connect to the correct “line”
port.
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5.To connect a caller-ID box or a credit card scanner, plug a telephone cord into the previous device’s
“telephone” port. Plug the other end of the telephone cord into the caller-ID box “line” port.
6.To connect an answering machine, plug a telephone cord into the previous device’s “telephone”
port. Plug the other end of the telephone cord into the answering machine “line” port (also called
a TAM).
7.To connect a telephone, plug a telephone cord into the previous device’s “telephone” port. Plug
the other end of the telephone cord into the telephone “line” port (also called Faxtel).
8.After you have finished connecting additional devices, plug all of the devices into their power
sources.
Set up fax with a telephone answering machine ●Set the product rings-to-answer setting for at least one ring more than the number of rings for which
the answering machine is set.
● If an answering machine is connected to the same telephone line but on a different jack (in another
room, for example), it might interfere with the products ability to receive faxes.
Setup for stand-alone fax
1.
Unpack and set up the product.
2. Set the time, date, and fax header. See 
Configure fax settings on page 117.
3. Set other settings as necessary to configure for the product environment.
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Use fax set-up wizard on the PC
If you completed the software installation, you are ready to send faxes from your computer. If you did
not complete the fax setup process at the time you installed the software, you can complete it at any
time by using the Fax Setup Wizard.
1.Click  Start, and then click  Programs.
2. Click  HP, click the name of the product, and then click  HP Fax Setup Wizard.
3. Follow the onscreen instructions in the HP Fax Setup Wizard to set the time, date, and fax header,
as well as several other settings.
Use the Fax Set-Up Utility
1.At the control panel, press  Setup.
2. Use the arrow buttons to select  Fax setup, and then press  OK.
3. Use the arrow buttons to select  Fax Set-up Utility, and then press OK.
4. Follow the on-screen prompts and select the appropriate response for each question using the
arrow keys.
Configure fax settings
The product fax settings can be set from the control panel, from HP ToolboxFX, or from the embedded
Web server. At the initial set-up process, the HP Fax Setup Wizard can be used to configure the settings.
In the United States and many other countries/regions, setting the time, date, and other fax header
information is a legal requirement.
Use the control panel to set the fax time, date, and header
To use the control panel to set the date, time, and header, complete the following steps:
1.At the control panel, press  Setup.
2. Use the arrow buttons to select  System setup, and then press  OK.
3. Use the arrow buttons to select  Time/Date. Press OK.
4. Use the arrow buttons to select the 12-hour clock or 24-hour clock, and then press  OK.
5. Use the alphanumeric buttons or the arrow buttons to enter the current time.
6. Complete one of the following:
●For the 12-hour clock, use the arrow buttons to move past the fourth character. Use the up
and down arrow buttons to select a.m. or p.m. Press 
OK.
● For the 24-hour clock, press 
OK.
7. Use the alphanumeric buttons to enter the current date. Use two digits to specify the month, day,
and year. Press  OK.
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Use the control panel to set the fax header
1.At the control panel, press  Setup.
2. Use the arrow buttons to select  Fax setup, then press  OK.
3. Use the arrow buttons to select  Basic setup, then press OK.
4. Use the arrow buttons to select  Fax Header, then press  OK.
5. Use the alphanumeric buttons to enter your fax number and your company name or header, and
then press  OK.
NOTE: The maximum number of characters for the fax number is 20; use up to 25 characters for
the company name.
Use of common localized letters in fax headers
When using the control panel to enter your name in the header or to enter a name for a one-touch key,
speed-dial entry, or group-dial entry, press the appropriate alphanumeric button repeatedly until the
letter that you need appears. Then, press the  > button to select that letter and move to the next space.
The following table shows which letters and numbers appear on each alphanumeric button.
Key number Characters
11
2 A B C a b c 2
3 D E F d e f 3
4 G H I g h i 4
5 J K L j k l 5
6 M N O m n o 6
7 P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
00
* ( ) + - . / , “ * & @ R W
space # , #
NOTE: Use > to move the cursor on the control panel and use  < to delete characters.
Manage the phone book
You can store frequently dialed fax numbers or groups of fax numbers as speed dials or group-dial
entries.
In the product phone book, a total of 120 entries are available for speed dials and group-dial entries.
For example, if you program 100 of the entries as speed-dials, the remaining 20 can be used for group-
dials.
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