HP Color LaserJet CM1312 User Manual

							Use fax set-up wizard on the PC
If you completed the software installation, you are ready to send faxes from your computer. If you did
not complete the fax setup process at the time you installed the software, you can complete it at any
time by using the Fax Setup Wizard.
1.Click Start, and then click Programs.
2.Click HP, click the name of the product, and then click HP Fax Setup Wizard.
3.Follow the onscreen instructions in the HP Fax Setup Wizard to set the time, date, and fax header,
as well as several other settings.
Use the Fax Set-Up Utility
1.At the control panel, press Setup.
2.Use the arrow buttons to select Fax Set-up Utility, and then press OK.
3.Follow the on-screen prompts and select the appropriate response for each question using the
arrow keys.
Configure fax settings
The product fax settings can be set from the control panel, from HP ToolboxFX, or from the embedded
Web server. At the initial set-up process, the HP Fax Setup Wizard can be used to configure the settings.
In the United States and many other countries/regions, setting the time, date, and other fax header
information is a legal requirement.
Use the control panel to set the fax time, date, and header
To use the control panel to set the date, time, and header, complete the following steps:
1.At the control panel, press Setup.
2.Use the arrow buttons to select System setup, and then press OK.
3.Use the arrow buttons to select Time/Date. Press OK.
4.Use the arrow buttons to select the 12-hour clock or 24-hour clock, and then press OK.
5.Use the alphanumeric buttons or the arrow buttons to enter the current time.
6.Complete one of the following:
●For the 12-hour clock, use the arrow buttons to move past the fourth character. Use the up
and down arrow buttons to select a.m. or p.m. Press OK.
●For the 24-hour clock, press OK.
7.Use the alphanumeric buttons to enter the current date. Use two digits to specify the month, day,
and year. Press OK.
Use the control panel to set the fax header
1.At the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, then press OK.
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							3.Use the arrow buttons to select Basic setup, then press OK.
4.Use the arrow buttons to select Fax Header, then press OK.
5.Use the alphanumeric buttons to enter your fax number and your company name or header, and
then press OK.
NOTE:The maximum number of characters for the fax number is 20; use up to 25 characters for
the company name.
Use of common localized letters in fax headers
When using the control panel to enter your name in the header or to enter a name for a one-touch key,
speed-dial entry, or group-dial entry, press the appropriate alphanumeric button repeatedly until the
letter that you need appears. Then, press the > button to select that letter and move to the next space.
The following table shows which letters and numbers appear on each alphanumeric button.
Key number Characters
11
2 A B C a b c 2
3 D E F d e f 3
4 G H I g h i 4
5 J K L j k l 5
6 M N O m n o 6
7 P Q R S p q r s 7
8 T U V t u v 8
9 W X Y Z w x y z 9
00
* ( ) + - . / , “ * & @ R W
space # , #
NOTE:Use > to move the cursor on the control panel and use < to delete characters.
Manage the phone book
You can store frequently dialed fax numbers or groups of fax numbers as speed dials or group-dial
entries.
In the product phone book, a total of 120 entries are available for speed dials and group-dial entries.
For example, if you program 100 of the entries as speed-dials, the remaining 20 can be used for group-
dials.
NOTE:Speed dials and group-dial entries are more easily programmed from HP ToolboxFX or the
embedded Web server. For more information, see the HP ToolboxFX online Help or 
Embedded Web
server on page 171.
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							Use phone-book data from other programs
NOTE:Before a phone book from another program can be imported, you must use the export feature
in that other program.
HP ToolboxFX can import contact information from other software program phone books. The following
table shows which programs are supported for HP ToolboxFX.
ProgramDescription
Microsoft OutlookPersonal Address Book (PAB) entries, Contacts entries, or both combined may be selected.
Individuals and groups from the PAB are combined with individuals from Contacts only if the
combined option is selected.
If a Contacts entry has both a home and a business fax number, two entries will be displayed. The
“name” of these two entries will be modified. “:(B)” will be added to the name in the business entry
and “:(H)” will be added to the name in the home entry.
If a duplicate entry occurs (one from Contacts and one from the PAB with the same name and fax
number), a single entry will be displayed. However, if an entry exists in the PAB with a duplicate in
Contacts, and the Contacts entry has both a business and a home fax number, all three entries will
be displayed.
Windows Address BookThe Windows Address Book (WAB), used by Outlook Express and Internet Explorer, is supported.
If an individual has both a home and a business fax number, two entries will be displayed. The
“name” of these two entries will be modified. “:(B)” will be added to the name in the business entry
and “:(H)” will be added to the name in the home entry.
GoldmineGoldmine version 4.0 is supported. HP ToolboxFX imports the file last used by Goldmine.
Symantec Act! Act! versions 4.0 and 2000 are supported. HP ToolboxFX imports the database last used by Act!.
Complete the following steps to import a phone book:
1.Open HP ToolboxFX.
2.Click Fax, and then click Fax Phone Book.
3.Browse to the program phone book, and then click Import/Export Phone Book.
4.Click Import and choose Next.
Delete phone book
You can delete all speed dials and group-dial entries that are programmed in the product.
CAUTION:After speed dials and group-dial entries are deleted, they cannot be recovered.
1.On the control panel, press Fax Menu.
2.Use the arrow buttons to select Phone Book, and then press OK.
3.Use the arrow buttons to select Delete All Entries, and then press OK.
4.Press OK to confirm the deletion.
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							Special dialing symbols and options
You can insert pauses into a fax number that you are dialing or programming to a one-touch key, speed-
dial entry, or group-dial entry. Pauses are often needed when dialing internationally or connecting to an
outside line.
●Insert a dialing pause: Press # (Pause) repeatedly until a comma (,) appears on the control-panel
display, indicating that the pause will occur at that point in the dialing sequence. This is a 2-second
pause (3 seconds in France).
●Insert a pause for dial tone: Press * (Symbols) repeatedly until W appears on the control-panel
display to have the product wait for a dial tone before dialing the remainder of the telephone
number.
●Insert a hook flash: Press * (Symbols) repeatedly until R appears on the control-panel display to
have the product perform a hook flash.
Manage speed dials
Create and edit speed dials
Speed dials 1 through 8 are also associated with their corresponding one-touch keys on the control
panel. The one-touch keys can be used for speed dials or group-dial entries. A maximum of 50
characters can be entered for a single fax number.
NOTE:To gain access to all of the speed dials, you must use the Shift button. Speed dials 5 through
8 are all available by pressing Shift and the associated one-touch key on the control panel.
Complete the following steps to program speed dials from the control panel:
1.On the control panel, press Fax Menu.
2.Use the arrow buttons to select Phone Book, and then press OK.
3.Use the arrow buttons to select Individual Setup. Press OK.
4.Press OK to select Add.
5.Use the alphanumeric buttons to enter a name for the fax number. To do so, repeatedly press the
alphanumeric button for the letter that you need until the letter appears. (For a list of characters,
see 
Use of common localized letters in fax headers on page 110.)
NOTE:To insert punctuation, press the asterisk (*) button repeatedly until the character that you
want appears, and then press the > button to go to the next space.
6.Use the alphanumeric buttons to enter the fax number. Include any pauses or other needed
numbers, such as an area code, an access code for numbers outside a PBX system (usually a 9
or 0), or a long distance prefix.
NOTE:When entering a fax number, press Pause until a comma (,) appears if you want to insert
a pause in the dialing sequence, or press * until W appears if you want the product to wait for a
dial tone.
7.Press OK.
8.Press OK to save the information.
9.If you have more speed dials to program, repeat steps 1 through 10.
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							Delete speed dials
1.On the control panel, press Fax Menu.
2.Use the arrow buttons to select Phone Book, and then press OK.
3.Use the arrow buttons to select Delete entry, and then press OK.
4.Use the alphanumeric buttons or the arrow buttons to enter the number of the speed-dial entry you
want to delete, and then press OK.
Manage group-dial entries
Create and edit group-dial entries
1.Assign a speed-dial entry to each fax number that you want in the group. (For instructions, see
Create and edit speed dials on page 112.)
2.On the control panel, press Fax Menu.
3.Use the arrow buttons to select Phone Book, and then press OK.
4.Use the arrow buttons to select Group setup, and then press OK.
5.Use the alphanumeric buttons to enter the number that you want to associate with this group, and
then press OK. Selecting 1 through 8 also associates the group with the corresponding one-touch
key.
6.Use the alphanumeric buttons to enter a name for the group, and then press OK.
7.Press a one-touch key, and then press OK again to confirm the addition. Repeat this step for each
group member you want to add.
-or-
Use the up and down arrows to select an entry and press OK to add the entry to the group. Press
OK again when done adding entries.
8.When you are finished, press OK.
9.If you have more group-dial entries to assign, press OK, and then repeat steps 1 through 9.
Delete an individual from a group-dial entry
1.On the control panel, press Fax Menu.
2.Use the arrow buttons to select Phone Book, and then press OK.
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							3.To delete a single entry:
a.Use the arrow buttons to select Delete entry, and then press OK.
b.Use the arrow buttons to select the individual or group that you want to delete from the list on
the screen.
c.Press OK to confirm the deletion.
4.To delete all entries:
a.Use the arrow buttons to select Delete All Entries, and then press OK.
b.Press OK to confirm the deletion.
NOTE:Deleting a speed-dial entry also deletes that entry from any group-dial entries that included
that speed-dial entry.
Set fax polling
If someone else has set up a fax to be polled, you can request that the fax be sent to your product. (This
is known as polling another machine).
1.On the control panel, press Fax Menu.
2.Use the arrow buttons to select Receive, and then press OK.
3.Use the arrow buttons to select Polling receive, and then press OK.
4.Using the alphanumeric buttons, enter the number that you want to poll, then press OK.
The product dials the other fax machine and requests the fax.
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							Change fax settings
Set the sound-volume settings
Control the volume of the fax sounds from the control panel. You can make changes to the following
sounds:
●The fax sounds that are associated with incoming and outgoing faxes
●The ring for incoming faxes
The factory-set default for the fax-sounds volume is Soft.
Set the phone-line volume
Complete the following steps to change the fax-sounds volume.
1.On the control panel press Setup.
2.Use the arrow buttons to select System setup, and then press OK.
3.Use the arrow buttons to select Volume Settings, and then press OK.
4.Use the arrow buttons to select Phone line volume, and then press OK.
5.Use the arrow buttons to select Off, Soft, Medium, or Loud.
6.Press OK to save the selection.
Set the ring volume
When the product is initially receiving a call, a ring alert is audible. The ring duration length is based on
the local telephone company ring-pattern length. The factory-set default for the ring volume is Soft.
1.Press Setup.
2.Use the arrow buttons to select System setup, and then press OK.
3.Use the arrow buttons to select Volume Settings, and then press OK.
4.Use the arrow buttons to select Ring volume, and then press OK.
5.Use the arrow buttons to select Off, Soft, Medium, or Loud.
6.Press OK to save the selection.
Send fax settings
Set a dial prefix
A dial prefix is a number or group of numbers that are automatically added to the beginning of every fax
number you enter at the control panel or from the software. The maximum number of characters for a
dial prefix is 50.
The default setting is Off. Turn this setting on to enter a prefix if, for example, you have to dial a number
such as 9 to get a telephone line outside of your company telephone system. While this setting is
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							activated, you can dial a fax number without the dial prefix by using manual dial. For instructions, see
Manual dial faxing on page 129.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Basic setup, and then press OK.
4.Use the arrow buttons to select Dial Prefix, and then press OK.
5.Use the arrow buttons to select On or Off, and then press OK.
6.If you selected On, use the alphanumeric buttons to enter the prefix, and then press OK. You can
use numbers, pauses, and dialing symbols.
Set the dial-tone detection
Normally, the product begins dialing a fax number immediately. If you are using the product on the same
line as your telephone, turn on the detect-dial-tone setting. This prevents the product from sending a
fax while someone is on the telephone.
The factory-set default for detect dial tone is On for France and Hungary, and Off for all other countries/
regions.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Detect dial tone, and then press OK.
5.Use the arrow buttons to select On or Off, and then press OK.
Set autoredial
If the product was unable to send a fax because the receiving fax machine did not answer or was busy,
the product attempts to redial based on the redial-on-busy, redial-on-no-answer, and redial-on-
communication-error options. Use the procedures in this section to turn these options on or off.
Set the redial-on-busy option
If this option is turned on, the product redials automatically if it receives a busy signal. The factory-set
default for the redial-on-busy option is On.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Redial if busy, and then press OK.
5.Use the arrow buttons to select On or Off, and then press OK.
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							Set the redial-on-no-answer option
If this option is turned on, the product redials automatically if the receiving machine does not answer.
The factory-set default for the redial-on-no-answer option is Off.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Redial if no answer, and then press OK.
5.Use the arrow buttons to select On or Off, and then press OK.
Set the redial-on-communication-error option
If this option is turned on, the product redials automatically if some sort of communication error occurs.
The factory-set default for the redial-on-communication-error option is On.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Redial Comm. Error, and then press OK.
5.Use the arrow buttons to select On or Off, and then press OK.
Set light/dark and resolution
Set the default light/dark (contrast) setting
The contrast affects the lightness and darkness of an outgoing fax as it is being sent.
The default light/dark setting is the contrast that is normally applied to items that are being faxed. The
slider is set to the middle as the default setting.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Default lighter/darker, and then press OK.
5.Use the < button to move the slider to the left to make the fax lighter than the original, or use the
> button to move the slider to the right to make the fax darker than the original.
6.Press OK to save the selection.
Set resolution settings
NOTE:Increasing the resolution increases the fax size. Larger faxes increase the send time and could
exceed the available memory in the product.
The factory-set default resolution setting is Fine.
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							Use this procedure to change the default resolution for all fax jobs to one of the following settings:
●Standard: This setting provides the lowest quality and the fastest transmission time.
●Fine: This setting provides a higher resolution quality than Standard that is usually appropriate for
text documents.
●Superfine: This setting is best used for documents that mix text and images. The transmission
time is slower than Fine but faster than Photo.
●Photo: This setting produces the best images, but greatly increases the transmission time.
Set the default resolution setting
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Default Fax Resolution, and then press OK.
5.Use the arrow buttons to change the resolution setting.
6.Press OK to save the selection.
Set the resolution for the current fax job
1.On the control panel, press Fax Menu.
2.Use the arrow buttons to select Send, and then press OK.
3.Use the arrow buttons to select Fax Resolution, and then press OK.
4.Use the arrow buttons to select the appropriate resolution setting.
5.Press OK to save the selection.
Set the default glass-size setting
This setting determines which paper size the flatbed scanner scans when you send a fax from the
scanner. The factory-set default is determined by the country/region in which you purchased the product.
1.On the control panel, press Setup.
2.Use the arrow buttons to select Fax setup, and then press OK.
3.Use the arrow buttons to select Advanced setup, and then press OK.
4.Use the arrow buttons to select Default glass size, and then press OK.
5.Use the arrow buttons to select the correct paper size setting: A4 or Letter.
6.Press OK to save the selection.
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