HP Color LaserJet CM1312 User Manual

							Memory card failures
If the memory card is read-only, then the device is unable to scan to it. An error message is displayed
when trying to scan to the card. Un-lock the card in order to scan to it.
If the memory card is removed while scanning to it, then the scan is stopped. A partial file may still exist
on the memory card.
If the memory card is corrupt, then the scan is stopped, and an appropriate error message is displayed.
Insert a valid memory card to continue scanning.
If the memory card is full, then the scan is stopped and an appropriate error message is displayed.
Delete files on the memory card or use a different card with sufficient available space to continue
scanning.
If the photo slots have been disabled an appropriate error message is displayed. Enable the photo slots
to continue scanning.
If there is no card inserted when trying to scan then an appropriate error message is displayed. Insert
a memory card to continue scanning.
Scan from the HP Scanning software
Use the HP Scanning software to initiate picture, document, and film scans. If you choose to preview
the scanned images or document pages in the HP Scanning window, you can adjust the image to
achieve the size and effect that you want.
The basic steps for scanning are:
1.Place the original in the device. Look for the icons on the device to guide you in proper placement
of the original.
NOTE:If you place the original in the Automatic Document Feeder (ADF), you must put the media
into the feeder before you start a scan. Otherwise, scanning will occur from the scanner glass.
2.Select HP Color LaserJet CM1312 MFP Series in the HP Solution Center.
3.Click the Scan button for the type of original that you are scanning. The Scanning From... dialog
box is displayed.
4.Select a scan shortcut that defines the settings for the type of original that you are scanning and
the scan destination that you want.
5.Click Scan. If the HP Scanning window is displayed, adjust the images as you want, and then click
Finish.
Cancel scan
To cancel a scan job, use one of the following procedures.
●On the product control panel, press Cancel.
●Click the Cancel button in the onscreen dialog box.
If you cancel a scan job, remove the original from the flatbed scanner or from the automatic document
feeder (ADF) input tray.
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							Scan settings
Scan file format
The file format of a scanned document or photo depends on the scan type as well as the object being
scanned.
●Scanning a document or a photo to a computer results in the file being saved as a .TIF file.
●Scanning a document to email results in the file being saved as a .PDF file.
●Scanning a photo to e-mail results in the file being saved as a .JPEG file.
NOTE:Different file types can be selected when using the scan software program.
Scanner resolution and color
If you are printing a scanned image, and the quality is not what you expected, you might have selected
a resolution or color setting in the scanner software that does not match your needs. Resolution and
color affect the following features of scanned images:
●Image clarity
●Texture of gradations (smooth or rough)
●Scan time
●File size
Scanning resolution is measured in pixels per inch (ppi).
NOTE:Scanning ppi levels are not interchangeable with printing dpi (dots per inch) levels.
Color, grayscale, and black and white define the number of colors possible. You can adjust the scanner
hardware resolution to up to 1200 ppi. The software can perform an enhanced resolution up to
19,200 ppi. You can set color and grayscale at 1 bit (black and white), or at 8 bit (256 levels of gray or
color) to 24 bit (true color).
The resolution and color guidelines table lists simple tips that you can follow to meet your scanning
needs.
NOTE:Setting the resolution and color to a high value can create large files that take up disk space
and slow the scanning process. Before setting the resolution and color, determine how you are going
to use the scanned image.
NOTE:The best resolution for color and grayscale images is achieved by scanning from the flatbed
scanner rather than from the automatic document feeder (ADF).
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							Resolution and color guidelines
The following table describes the recommended resolution and color settings for different types of scan
jobs.
Intended useRecommended resolutionRecommended color settings
Fax150 ppi●Black and White
E-mail150 ppi●Black and White, if the image does
not require smooth gradation
●Grayscale, if the image requires
smooth gradation
●Color, if the image is in color
Edit text300 ppi●Black and White
Print (graphics or text)600 ppi for complex graphics, or if you
want to significantly enlarge the
document
300 ppi for normal graphics and text
150 ppi for photos●Black and White for text and line art
●Grayscale for shaded or colored
graphics and photos
●Color, if the image is in color
Display on screen 75 ppi
●Black and White for text
●Grayscale for graphics and photos
●Color, if the image is in color
Color
You can set the color values to the following settings when scanning.
SettingRecommended use
ColorUse this setting for high-quality color photos or documents in
which the color is important.
Black and WhiteUse this setting for text documents.
Grayscale Use this setting when file size is an issue or when you want a
document or photograph to be scanned quickly.
Scan quality
Dirt, fingerprints, smudges, hair and other marks on the scanner glass slows scanner performance and
affects the accuracy of special features such as fit-to-page and copy. To improve the quality of your
copies and scans, clean the scanner glass. See 
Clean the scanner glass on page 184.
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							Scan a book (photo card models only)
1.Lift the lid and place the book on the flatbed scanner with the page that you want to copy at the
lower-right corner of the glass.
2.Gently close the lid.
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							3.Gently press down on the lid to press the book to the flatbed scanner surface.
CAUTION:Pressing on the flatbed cover with too much force can break the lid hinges.
4.Scan the book by using one of the scanning methods.
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							Scan a photo
1.Place the photo on the flatbed scanner with the picture-side down and the corner of the photo
located as indicated by the icon on the scanner.
2.Gently close the lid.
3.Scan the photo by using one of the scanning methods.
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							12 Fax (fax models only)
●Fax features
●
Setup
●
Change fax settings
●
Use fax
●
Solve fax problems
NOTE:Many of the functions that are described in this chapter also can be performed by using
HP ToolboxFX or the embedded Web server. For more information, see the HP ToolboxFX online Help
or 
Embedded Web server on page 171.
For information about the fax controls on the control panel, see Control panel on page 7.
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							Fax features
The product has the following fax features, which are available from the control panel or from the product
software.
●Fax Setup Wizard for easy fax configuration
●Plain-paper analog fax with 50-page automatic document feeder (ADF) and output tray of up to
125-page paper capacity
●120-entry phone book and 8 speed dials from the control panel
●Automatic redial
●Digital storage of up to 400 fax pages
●Fax forwarding
●Delayed sending of faxes
●Ring features: Configure rings to answer and distinctive ring compatibility (service required through
local telecommunications company)
●Fax confirmation report
●Junk fax blocking
●Fax security
●Eight cover page templates available
NOTE:Not all features are listed. The product software might need to be installed for some features
to be available.
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							Setup
Install and connect the hardware
Connect to a telephone line
The product is an analog device. HP recommends using the product on a dedicated analog telephone
line. For information about using the product with other telephone environments, see 
Use fax on a DSL,
PBX, ISDN, or VoIP system on page 126.
Connect additional devices
The product includes two fax ports:
●
The “line out” port (
), which connects the product to the wall telephone jack.
●
The “telephone” port (
), which connects additional devices to the product.
Telephones used in conjunction with the product can be employed in two ways:
●An extension phone is a phone plugged into the same phone line at another location.
●A downstream phone is one that is plugged into the product or a device that is plugged into the
product.
Connect additional devices in the order that is described in the following steps. The output port for each
device is connected to the input port of the next, forming a chain. If you do not want to connect a
specific device, skip the step that explains it and continue to the next device.
NOTE:Do not connect more than three devices to the telephone line.
NOTE:Voicemail is not supported with this product.
1.Unplug the power cords for all of the devices that you want to connect.
2.If the product is not yet connected to a telephone line, see the getting started guide before
proceeding. The product should already be connected to a telephone jack.
3.Remove the plastic insert from the telephone port (the port that is marked with the telephone
icon).
4.To connect an internal or external modem on a computer, plug one end of a telephone cord into
the product “telephone” port (
). Plug the other end of the telephone cord into the modem “line”
port.
NOTE:Some modems have a second “line” port to connect to a dedicated voice line. If you have
two “line” ports, see your modem documentation to make sure that you connect to the correct “line”
port.
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							5.To connect a caller-ID box or a credit card scanner, plug a telephone cord into the previous device’s 
“telephone” port. Plug the other end of the telephone cord into the caller-ID box “line” port.
6. To connect an answering machine, plug a telephone cord into the previous device’s “telephone” 
port. Plug the other end of the telephone cord into the answering machine “line” port (also called
a TAM).
7. To connect a telephone, plug a telephone cord into the previous device’s “telephone” port. Plug 
the other end of the telephone cord into the telephone “line” port (also called Faxtel).
8. After you have finished connecting additional devices, plug all of the devices into their power 
sources. 
Set up fax with a telephone answering machine 
● Set the product rings-to-answer setting for at least one ring more than the number of rings for which 
the answering machine is set. 
● If an answering machine is connected to the same telephone line but on a different jack (in another 
room, for example), it might interfere with the products ability to receive faxes.
Setup for stand-alone fax
1. Unpack and set up the product. 
2. Set the time, date, and fax header. See Configure fax settings on page 109. 
3. Set other settings as necessary to configure for the product environment. 
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