HP 8610 E Owners Manual

							●Enhancements
● Set as New Defaults
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							Scan
You can scan documents, photos, and other originals, and send them to a variety of destinations,
such as a folder on a computer.
Using the HP printer software, you can also scan documents into  a format that you can search, copy,
paste, and even edit.
NOTE: Some scan functions are only available after you have installed  the HP printer software.
TIP:If you have problems scanning documents, see Solve scan problems on page 137.
●Scan an original
●
Scan using Webscan
●
Scanning documents as editable text
Scan an original
Using the  Scan menu on the printer control pane l display, you can easily select the location of the
scanning :
●
Scan to a computer
●
Scan to a memory device
NOTE: The printer must be connected to the computer and be turned on.
NOTE:If you are scanning an original fro m the printer control panel or from your computer using the
HP printer software, the printer  software provided with the printer must be installed on your computer
prior to scanning. In addition, o n Windows computers, the print er software must be running prior to
scanning.
NOTE: When scanning a borderless origi nal, use the scanner glass and not the ADF.
Scan to a computer
NOTE:To scan to a computer, make sure the feature is enabled.
(Windows) Open the HP printer software, go to the  Scan section, and then select  Manage Scan to
Computer .
(OS X) If you inst alled HP Scan, open  HP Utility. Under Scan Settings, click Scan to Computer , and
ensure that  Enable Scan to Computer  is selected.
To scan an original from the printer control panel
1.Load your original print-side d own in the left-rear corner of the scanner glass or in the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
2. Touch  Scan, and then select  Computer.
3. Touch a computer that you want to scan to.
4. Choose the type of sc an profile you want.
5. Touch  Start Scan .
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							NOTE:You can also use the HP printer  software to scan documents into editable text. For more
information, see 
Scanning documents as editable text on page 58.
To scan an original from HP p rinter software (Windows)
1. Load your original print-side d own in the left-rear corner of the scanner glass or print-side up in
the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
2. Open the HP printer software. For more information, see 
Open the HP printer software
(Windows) on page 37.
3. In the HP printer software, click  Scan a Document or Photo under Print, Scan & Fax .
4. Select the type of scan that you  want from the shortcut menu and then click Scan.
NOTE:If Show Scan Preview  is selected, you will be able to make adjustments to the scann ed
image in the preview screen.
5. Select  Save if you want to keep the application open for another scan, or select  Done to exit the
application.
6. Click  Scan and select a scan shortcut.
7. After the scan is saved, a Window s Explorer window will open in the directory where the scan
was saved.
To scan an original from HP  printer software (OS X)
1. Open HP Scan.
HP Scan is located in the  Applications/Hewlett-Packard  folder at the top level of the hard disk.
2. Choose the type of scan profile you want and follow the on-scre en instructions.
Scan to a memory device
You can scan directly to a USB flash drive from the printer control panel without using a computer or
the HP printer software.
NOTE: To scan documents as editable te xt, use the printer software. For more information, see
Scanning documents as editable text on page 58.
To scan an original to a memory device from the printer control  panel
1. Load your original print-side d own in the left-rear corner of the scanner glass or print-side up in
the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
2. Insert a USB flash drive. For more information, see 
Insert a USB flash drive on page 29.
3. Touch  Scan, and then select  Memory Device.
4. Make changes to any other sc an options, and then touch Start Scan.
Scan using Webscan
Webscan is a feature of the embe dded web server that lets you scan photos and documents from
your printer to your computer using a web browser.
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							This feature is available even if you have not installed the HP printer software on your computer.
NOTE:Webscan is turned off and needs to be turned on in the EWS. For more information about
how to open the EWS, see 
Open the embedded web server on page 118.
If you cannot find Webscan in the  EWS, your network administrator might have turned it off. For more
information, contact your network  administrator or the person who set up your network.
To scan using Webscan
NOTE:Scanning using Webscan offers b asic scan options. For additional scan options or
functionality, scan from the HP printer software.
1. Load your original print-side dow n on the left-rear corner of the scanner glass or print-side up in
the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
2. Open the embedded web server. For more information, see 
Embedded web server
on page 118.
3. Click the  Settings tab.
4. In the Security  section, click Administrator Settings , and click OK.
5. Select  Webscan  to enable Webscan.
6. Click  Apply  and then click OK .
7. Click the  Scan tab, click  Webscan in the left pane, change any settings, and then click  Start
Scan .
Scanning documents as editable text
To be able to edit letters, news paper clippings, and many other  documents, you can use the HP
printer software to scan them into a format that you can search , copy, paste, and edit.
To scan documents as editable text (Windows) 1.Load your original print-side d own in the left-rear corner of the glass or print-side up in the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
2. Open the HP printer software. For more information, see 
Open the HP printer software
(Windows) on page 37.
3. In the HP printer software, select  Scan a Document or Photo under Print, Scan & Fax .
4. Select the type of editable text:
I want to... Follow these steps
Extract just the text, without any of the formatting of the
original Select the 
Save as Editable Text (OCR)  shortcut from the
list, and then select  Text (.txt) from the File Type  drop-
down menu.
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							Extract the text, as well as some of the formatting of the
originalSelect the 
Save as Editable Text (OCR)  shortcut from the
list, and then select  Rich Text (.rtf) from the File Type
drop-down menu.
Extract the text and make it searchable in PDF readers Select the  Save as PDF shortcut from the list, and then
select  Searchable PDF (.pdf)  from the File Type drop-
down menu.
5. Click  Scan and follow the on-screen instructions.
To scan documents as editable text (OS X) 1.Load your original print-side d own in the left-rear corner of the glass or print-side up in the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
2. Open HP Scan.
HP Scan is located in the  Applications/Hewlett-Packard  folder at the top level of the hard disk.
3. Select the type of editable text.
I want to... Follow these steps
Extract just the text, without any of the formatting of the
original Select 
TXT from the Format  pop-up menu.
Extract the text, as well as some of the formatting of the
original Select 
RTF from the Format  pop-up menu.
Extract the text and make it searchable in PDF readers Select Searchable PDF  from the Format pop-up menu.
4.Follow the on-screen instructions to complete the scan.
Guidelines for scanning documents as editable text To ensure that t he software can convert  your documents successf ully, do the following:
● Make sure the scanner glass or ADF window is clean.
During a scan, smudges or dust 
on the scanner glass or ADF wind ow might be scanned, as well,
and can prevent the sof tware from converting the document to editable text.
● Make sure the document is loaded correctly.
When scanning documents as edit
able text from the ADF, the original must be loaded into the
ADF with the top forward and prin t-side up. When scanning from the scanner glass, the original
must be loaded with the top fa cing the left edge of the scanner  glass.
Also, make sure the document is not skewed. For more informatio n, see 
Load an original on the
scanner glass on page 27 or Load an original in the document feeder on page 28.
● Make sure the text on the document is clear.
To successfully convert the docum
ent to editable text, the original must be clear and of high
quality.
The following conditions can hinder the process:
◦ The original is wrinkled.
◦ The structure of the doc
ument is too complex.
◦ The text is too faint or too small.
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							◦The text is tightly spaced, or ha
s missing or combined characte rs, "rn" might appear as "m."
◦ The text is on a colored backgrou
nd. Colored backgrounds can cause images in the
foreground to blend too much.
● Choose the correct typ
e of editable text.
Be sure to select a shortcut or preset that allows scanning as  editable text. These options use
scan settings designed to maximize the quality of your OCR scan .
(Windows) Use the  Editable Text (OCR)  or Save as PDF  shortcuts.
(OS X) Use the  Documents preset.
● Save your file in the correct format.
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							5Fax
You can use the printer to send and receive faxes, including color faxes. You can schedule faxes to
be sent at a later time and set  up speed-dials to send faxes qu ickly and easily to frequently used
numbers. From the printer contro l panel, you can also set a number of fax options, resolution, and the
contrast between lightness and d arkness on the faxes you send.
NOTE:Before you begin faxing, make su re you have set up the printer correctly for faxing.
You can verify if the fax set up  is correct by running the fax setup test from the printer control panel.
Learn more about fax setup and test, 
click here to go online  for more information.
●Send a fax
●
Receive a fax
●
Set up speed-dial entries
●
Change fax settings
●
Fax and digital phone services
●
Fax over Internet Protocol
●
Fax reports
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							Send a fax
You can send a fax in a variety of ways. Using the printer control panel, you can send a black-and-
white or color fax. You can also send a fax manually from an attached phone. This allows you to
speak with the recipien t before sending the fax.
This section contains the following topics:
●
Send a standard fax
●
Send a standard fax  from the computer
●
Send a fax manually from a phone
●
Send a fax using monitor dialing
●
Send a fax from memory
●
Send a fax to multiple recipients
●
Send a fax in Error Correction Mode
Send a standard fax
You can easily send a single- or  multiple-page black-and-white or color fax by using the printer
control panel.
NOTE: If you need printed confirmation  that your faxes were successfully sent, fax confirmation
must be enabled.
TIP: You can also send a fax manually  from a phone or by using monitor dialing. These features
allow you to control the pace of  your dialing. They are also useful when you  want to use a calling card
to charge the call and you have to respond to tone prompts whil e dialing.
To send a standard fax from the printer control panel
1. Load your original print-side d own in the left-rear corner of the scanner glass or print-side up in
the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
NOTE: If you are using the scanner glass, ensure that the automatic d ocument feeder is
empty. Otherwise, the printer  will sense the document in the AD F instead of the paper on the
scanner glass.
2. From the printer control  panel display, touch Fax.
3. Enter the fax number by using the keypad.
TIP: To add a pause in the fax number you are entering, touch  * repeatedly, until a dash ( -)
appears on the display.
4. Touch  Black or Color.
If the printer detects an original loaded in the automatic docu ment feeder, it sends the document
to the number y ou entered.
TIP:If the recipient repor ts issues with the quality of the fax you  sent, you can try changing the
resolution or contrast of your fax.
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							Send a standard fax from the computer
You can send a document on your computer as a fax, without printing a copy and faxing it from the
printer.
NOTE: Faxes sent from your computer by this method use the printer fa x connection, not your
Internet connection or computer m odem. Therefore, make sure the printer is connected to a working
telephone line and that the fax f unction is set up and functioning correctly.
To use this feature, you must in stall the printer software using the installation program provided on
the HP software CD provided with the printer.
To send a standard fax fr om the computer (Windows)
1. Open the document on your computer that you want to fax.
2. On the  File menu in your software application, click  Print.
3. From the  Name list, select the printer that has  “fax” in the name.
4. To change settings (such as selecting to send the document as a  black fax or a color fax), click
the button that opens the  Properties dialog box. Depending on your  software application, this
button might be called  Properties, Options, Printer Setup , Printer , or Preferences .
5. After you have changed  any settings, click OK.
6. Click  Print or OK .
7. Enter the fax number and other information for the recipient, change any further settings for the
fax, and then click Send Fax . The printer begins dialing the fax number and faxing the
document.
Send a standard fax from the computer (OS X) 1.Open the document on your computer that you want to fax.
2. From the  File menu in your software, click  Print.
3. Select the printer that has  “(Fax)” in the name.
4. Select  Fax Recipients  from the pop-up menu below the  Orientation setting.
NOTE:If you cannot find th e pop-up menu, try c licking the disclosure  triangle next to the
Printer selection.
5. Enter the fax number and other i nformation in the boxes provided, and then click Add to
Recipients .
6. Select the  Fax Mode and any other fax options you want, and then click Send Fax Now  to begin
dialing the fax number and faxing the document.
Send a fax manually from a phone
Sending a fax manually allows you to make a phone call and talk  with the recipient before you send
the fax. This is useful if you want to inform the recipient that you are going to send them a fax before
sending it. When you send a fax  manually, you can hear the dial tones, telephone prompts, or other
sounds through the handset on your telephone. This makes it eas y for you to use a callin g card to
send your fax.
Depending on how the recipient  has their fax machine set up, the recipient might answer the phone,
or the fax machine might take the call. If a person answers the  phone, you can speak with the
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							recipient before sending the fax. If a fax machine answers the call, you can send the fax directly to
the fax machine when you hear th e fax tones from the receiving fax machine.
To send a fax manually from an extension phone 1.Load your original print-side d own in the left-rear corner of the scanner glass or print-side up in
the ADF.
For more information, see 
Load an original on the scanner glass on page 27 or Load an original
in the document feeder on page 28.
NOTE: If you are using the scanner glass, ensure that the automatic d ocument feeder is
empty. Otherwise, the printer  will sense the document in the AD F instead of the paper on the
scanner glass.
2. From the printer control  panel display, touch Fax.
3. Dial the number by using the ke ypad on the phone that is connec ted to the printer.
NOTE:Do not use the keypad on the control panel of the printer when  manually sending a fax.
You must use the keypad on your  phone to dial the recipient's number.
4.If the recipient answers the tele phone, you can engage in a con versation before sending your
fax.
NOTE: If a fax machine answ ers the call, you will hear fax tones from  the receiving fax
machine. Proceed to the next step to transmit the fax.
5. When you are ready to send the fax, touch Black  or Color.
NOTE: If prompted, select  Send Fax.
If you were on the phone with the recipient, ask the recipient  to start receiving the fax when they
hear fax tones on the fax machine.
The telephone line is silent while  the fax is transmitting. At this point, you can hang up the
telephone. If you want to continue speaking with the recipient,  remain on the line until the fax
transmission is complete.
Send a fax using monitor dialing
Monitor dialing allows you to di al a number from the printer control panel as you would dial a regular
telephone. When you send a fax u sing monitor dialing, you can hear the dial tones, telephone
prompts, or other sounds through the speakers on the printer. T his enables you to respond to
prompts while dialing, as well as control the pace of your dial ing.
TIP:If you are using a calling card a nd do not enter your PIN fast enough, the printer might start
sending fax tones too soon and cause your PIN not to be recogni zed by the calling card service. If
this is the case, you can create  a speed dial entry to store the PIN for your calling card. For more
information, see 
Set up speed-d ial entries on page 74.
NOTE:Make sure the volume is turn ed on to hear a dial tone.
To send a fax using monitor dialing from the printer control pa nel
1. Load your original print-side d own in the left-rear corner of the scanner glass or in the ADF.
For additional information, see 
Load an original on the scanner glass on page 27 or Load an
original in the document feeder on page 28.
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