HP 8610 E Owners Manual

							Set up and change group speed-dial entries
You can store groups of fax numbers as group speed-dial entries .
To set up group speed-dial entries
NOTE:  Before you can create a group sp eed-dial entry, you must have already created at least one
speed-dial entry.
1. From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Speed Dial Setup .
4. Touch  Group Speed Dial , and then touch an  unused entry number.
5. Touch the speed-dial entries you  want to include in the group speed-dial entry, and then touch
OK .
6. Type the name for the speed- dial entry, and then touch Done.
To change group speed-dial entries 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then select  Speed Dial Setup .
3. Select  Group Speed Dial , and then touch the entry you want to change.
4. If you want to add or c hange speed-dial entries from the group,  touch the speed-dial entries you
want to include or those you want to change, and then touch  OK.
5. If you want to change the name of the group speed-dial, type th e new name, and then touch
Done.
To change speed-dial entries 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Speed Dial Setup .
4. Touch  Add/Edit Speed Dial , and then touch the speed-di al entry you want to change.
5. If you want to change the fax nu mber, type the new number, and  then touch Next.
NOTE:Be sure to include any pauses or other required numbers, such a s an area code, an
access code for numbers outside  a PBX system (usually a 9 or 0), or a long-distance prefix.
6.Type the name for the speed- dial entry, and then touch Done.
7. Touch  OK.
Delete speed-dial entries
To delete speed-dial entries or  group speed-dial entries, compl ete the following steps:
ENWW Set up speed-dial entries 75 
						

							1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Speed Dial Setup .
3. Touch  Delete Speed Dial, touch the entry you want to delete, touch  Delete, and then touch  Yes
to confirm.
NOTE: Deleting a group speed-dial entry  does not delete the individual speed-dial entries.
Print a list of speed-dial entries
To print a list of all of the speed-dial entries that have been  set up, complete the following steps:
1. Load paper in the tray. For more information, see 
Load paper on page 23.
2. From the printer con trol panel, touch Setup.
3. Touch  Fax Setup , and then touch Speed Dial Setup .
4. Touch  Print Speed Dial List.
76 Chapter 5   Fax ENWW 
						

							Change fax settings
After completing the steps in the getting started guide that came with the printer, use the following
steps to change the initial setti ngs or to configure other options for faxing.
●
Configure the fax header
●
Set the answer mode (Auto answer)
●
Set the number of ri ngs before answering
●
Change the answer ring patte rn for distinctive ring
●
Set the dial type
●
Set the redial options
●
Set the fax speed
●
Set the fax sound volume
Configure the fax header
The fax header prints your name a nd fax number on the top of every fax you send. HP recommends
that you set up the fax header b y using the HP printer software provided with the printer. You can
also set up the fax header from the printer control panel, as described here.
NOTE: In some countries/regions, the fax header information is a lega l requirement.
To set or change the fax header
1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Basic Fax Setup .
3. Touch  Fax Header.
4. Enter your personal or com pany name, and then touch  Done.
5. Enter your fax number, and then touch  Done.
Set the answer mode (Auto answer)
The answer mode determines whether  the printer answers incoming calls.
● Turn on the 
Auto Answer  setting if you want the p rinter to answer faxes automatically. The
printer answers all inco ming calls and faxes.
● Turn off the 
Auto Answer  setting if you want  to receive faxes manually. You must be available to
respond in person to  the incoming fax call or else the printer  does not receive faxes.
To set the answer mode 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Basic Fax Setup .
3. Touch  Auto Answer to turn it on or off.
ENWW Change fax settings 77 
						

							Set the number of rings before answering
If you turn on the Auto Answer setting, you can specify how many rings occur before incoming  calls
are automatically answered.
The  Rings to Answer  setting is important if you hav e an answering machine on the s ame phone line
as the printer, because you want  the answering machine to answer the phone before the printer does.
The number of rings to  answer for the printer should be greater than the number of rings to answer
for the answering machine.
For example, set your answering  machine to a low number of rings and the printer to answer in the
maximum number of rings. (The maximum number of rings varies by  country/region.) In this setup,
the answering machine answers the call and the printer monitors  the line. If the printer detects fax
tones, it receives the fax. If the call is a voice call, the an swering machine records the incoming
message.
To set the number of rings before answering 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Basic Fax Setup .
3. Touch  Rings to Answer .
4. Touch the number of rings.
5. Touch  Done to accept the setting.
Change the answer ring pattern for distinctive ring
Many phone companies offer a distinctive ring feature that allo ws you to have several phone numbers
on one phone line. When you subsc ribe to this service, each number is assigned a different ring
pattern. You can set up the printer to answer incoming calls th at have a specific ring pattern.
If you connect the printer to a l ine with distinctive ring, have your telephone company assign one ring
pattern to voice calls and another ring pattern to fax calls. HP recommends that you request double or
triple rings for a fax number. W hen the printer detects the specified ring pattern, it answers the call
and receives the fax.
TIP: You can also use the Ring Pattern Detection feature in the printer control panel to set
distinctive ring. With this feature, the printer recognizes and  records the ring pattern of an incoming
call and, based on this call, aut omatically determines the distinctive ring pattern assigned by your
telephone company to fax calls.
If you do not have a distinctive ring service, use the default ring pattern, which is  All Rings.
NOTE: The printer cannot receive faxes when the main phone number is  off the hook.
To change the answer ring pattern for distinctive ring
1.Verify that the printer is set t o answer fax calls automatically.
2. From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
3. Touch  Fax Setup , and then select  Advanced Fax Setup.
4. Touch  Distinctive Ring .
78 Chapter 5   Fax ENWW 
						

							5.A message appears stating that t his setting should not be changed unless you have multiple
numbers on the same telephone line. Touch  Yes to continue.
6. Do one of the following:
● Touch the ring pattern assigned by your telephone company to fax calls.
- Or -
● Touch 
Ring Pattern Detection , and then follow the instructions  on the printer control panel.
NOTE:If the Ring Pattern Detection fea ture cannot detect the ring pattern or if you cancel the
feature before it fin ishes, the ring pattern is automatically set to the default, which is  All Rings.
NOTE: If you are using a PBX phone syst em that has different ring patterns for internal and
external calls, you must call th e fax number from an external n umber.
Set the dial type
Use this procedure to set tone-d ialing or pulse-dialing mode. The factory-set default is  Tone. Do not
change the setting unl ess you know that your phone line cannot  use tone dialing.
NOTE:The pulse-dialing option is no t available in all countries/regions.
To set the dial type
1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Basic Fax Setup .
3. Touch  Dial Type .
4. Touch to select  Tone Dialing or Pulse Dialing .
Set the redial options
If the printer was unable to sen d a fax because the receiving fax machine did not answer or was
busy, the printer attempts to redi al based on the settings for the busy-redial and no-answer-redial
options. Use the follo wing procedure to turn the options on or  off.
● Busy redial: If this option is turned on, t
he printer redials automatically if it receives a busy signal.
The factory-set default for this option is  On.
● No answer redial
: If this option is turned on, th e printer redials automatically if the receiving fax
machine does not answer. The fac tory-set default for this option is Off.
To set the redial options 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Advanced Fax Setup .
3. Touch  Busy Redial or No Answer Redial, and then select the appropriate options.
Set the fax speed
You can set the fax speed used to communicate between your prin ter and other fax machines when
sending and receiving faxes.
If you use one of the following, s etting the fax speed to a slower speed might be required:
ENWW Change fax settings 79 
						

							●An Internet phone service
● A PBX system
● Fax over Internet Protocol (FoIP)
● An integrated services digit
al network (ISDN) service
If you experience problems sendi ng and receiving faxes, try using a lower Fax Speed. The following
table provides the available fax speed settings.
Fax speed setting Fax speed
Fast v.34 (33600 baud)
Medium v.17 (14400 baud)
Slow v.29 (9600 baud)
To set the fax speed
1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Advanced Fax Setup .
3. Touch  Fax Speed .
4. Touch to select an option.
Set the fax sound volume
Use this procedure to  increase or decrease the volume of the fa x sounds.
To set the fax  sound volume
1. From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Basic Fax Setup .
3. Touch  Fax Sound Volume .
4. Touch to select  Soft, Loud , or Off.
80 Chapter 5   Fax ENWW 
						

							Fax and digital phone services
Many telephone companies provide their customers with digital phone services, such as the following:
● DSL: A Digital subscriber line (D
SL) service through your telephone company. (DSL might be
called ADSL in your country/region.)
● PBX: A private branch exch
ange (PBX) phone system.
● ISDN: An integrated services d
igital network (ISDN) system.
● FoIP: A low-cost phone service that allows you to send and receive faxes with your printer by
using the Internet. This method 
is called Fax over Internet Protocol (FoIP).
For more information, see 
Fax over Internet Protocol on page 82.
HP printers are designed specifi cally for use with traditional analog phone services. If you are in
a digital phone environment (such as DSL/ADSL, PBX, or ISDN), y ou might need to use digital-to-
analog filters or converters when  setting up the printer for faxing.
NOTE:HP does not guarantee that the printer will  be compatible with all digital service lines or
providers, in all digital environments, or with all digital-to- analog converters. It is always
recommended that you discuss with the telephone company directl y for the correct setup options
based on their line services provided.
ENWW Fax and digital phone services 81 
						

							Fax over Internet Protocol
You might be able to subscribe to a low cost phone service that allows you to send and receive faxes
with your printer by using the I nternet. This method is called Fax over Internet Protocol (FoIP).
You probably use a FoIP service  (provided by your telephone company) when you:
● Dial a special access code 
along with the fax number.
● Have an IP converter box that co
nnects to the Internet and provides analog phone ports for the
fax connection.
NOTE: You can only send and receive fa xes by connecting a phone cord to the port labeled "1-
LINE" on the printer. This means  that your connection to the Internet must be done either through
a converter box (which supplies  regular analog phone jacks for fax connections) or your telephone
company.
TIP: Support for traditional fax trans mission over any Internet protocol telephone systems are often
limited. If you experience problems faxing, try using a slower  fax speed or disabling the fax error-
correction mode (ECM). However,  if you turn off ECM, you cannot send and receive color faxes.
For more information about cha nging the fax speed, see 
Set the fax speed on page 79. For more
information about using ECM, see 
Send a fax in Error Correction Mode on page 66.
If you have questions about Inter net faxing, contact your Internet faxing services support department
or your local service provider for further assistance.
82 Chapter 5   Fax ENWW 
						

							Fax reports
You can set up the printer to print error reports and confirmation reports automatically for each fax
you send and receive. You can als o manually print system reports as required; these reports provide
useful system information about the printer.
By default, the printer is set t o print a report only if there is a problem sending or receiving a fax.
A confirmation message that indicates whether a f ax was successfully sent appear s briefly on the
control panel display after each transaction.
NOTE: If the reports are not legible, you can check the estimated ink  levels from the control panel or
the HP software. For more information, see 
Check the estimated ink levels on page 97.
●Print fax confirmation reports
●
Print fax error reports
●
Print and view the fax log
●
Clear the fax log
●
Print the details of th e last fax transaction
●
Print a Caller ID Report
●
View the Call History
Print fax confirmation reports
If you require printed confirmati on that your faxes were succes sfully sent, follow these instructions to
enable fax confirmation  before sending any faxes. Select either  On (Fax Send) or On (Send and
Receive) .
The default fax confirmation setting is  Off. This means that a confirmation report is  not printed for
each fax sent or received. A conf irmation message indicating whether a fax was successfully sent
appears briefly on the control p anel display after each transaction.
NOTE:You can include an image of the  first page of the fax on the Fax Sent Confirmation report if
you select  On (Fax Send)  or On (Send and Receive) , and if you scan the fax to send from memory or
use the Scan and Fax  option.
To enable fax confirmation
1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup  and touch Fax Confirmation .
4. Touch to select one of  the following options.
Off Does not print a fax confirmation report when you send and rece ive faxes successfully.
This is the default setting.
On (Fax Send) Prints a fax confirmation report for every fax you send.
On (Fax Receive) Prints a fax confirmation repor t for every fax you receive.
On (Send and Receive) Prints a fax confirmation report fo r every fax you send and receive.
ENWW Fax reports 83 
						

							To include an image of the fax on the report1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup  and touch Fax Confirmation .
4. Touch  On (Fax Send)  or On (Send and Receive) .
5. Touch  Fax Confirmati on with image.
Print fax error reports
You can configure the printer so that it automatically prints a  report when there is an error during
transmission or reception.
To set the printer to print fa x error reports automatically
1. From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup .
3. Touch  Advanced Fax Setup  and touch Fax Error Report .
4. Touch to select one of the following.
On (Send and Receive) Prints whenever a fax error occurs.
Off Does not print any fax error reports.
On (Fax Send) Prints whenever a transmission  error occurs. This is the default setting.
On (Fax Receive) Prints whenever a receiving error occurs.
Print and view the fax log
You can print a log of faxes that  have been received and sent by the printer.
To print the fax log from the printer control panel 1.From the printer contr ol panel display, touch and slide your finger across the screen and then
touch  Setup.
2. Touch  Fax Setup , and then touch Fax Reports .
3. Touch  Fax Log .
Clear the fax log
Use the following steps  to clear the fax log.
NOTE:Clearing the fax log also delet es all faxes stored in memory.
84 Chapter 5   Fax ENWW