Comdial Large Screen Speakerphone Reference Manual

							7.4 Displaying Button Functions
(Button Query)
You can cause the display to identify the function of each button on your
telephone. This is useful when the installer has assigned your
programmable buttons for special-purpose tasks and you need to remind
yourself of the button’s feature.
·To button query your telephone,
1.
PressOPTIONS, then pressPROGRAMMING.
2.
PressNEXTuntil theBUTTON QUERYoption appears.
3.
PressBUTTON QUERY.
4. Press the button in question.
5. Read the displayed information (display will hold for few seconds
before the telephone returns to idle).
7.5 Diverting Incoming
Calls To Another Station
Call diverting permits you to send an incoming call to another station
that you have previously designated. You can divert an incoming call to
the designated station whether you are busy or idle.
·To identify the station to receive diverted calls,
1.
PressINTERCOM.
2.
DialS55.
3. Dial extension number of station to receive diverted call.
·To divert calls to the designated station,
1. Hear ringing and/or see flashing line status light.
2.
PressDIVERT(system immediately forwards ringing call to
station you designated).
Large Screen Speakerphone Manual  7 – 3
GCA70–349 Using The Other Telephone Features 
						

							7.6 Entering Account Codes
If the installer has arranged your system for account code entry*, your
display may prompt you to enter an account code before dialing or after
answering a call. Depending on how the installer programmed your
system, these account codes may be “forced”(mandatory) for dialing
outside numbers.
*
System must be activated through installer programming to accept account codes.
NOTE: You can program a button on your telephone that will make
the account code entry process quicker.  Refer to the
programming section of this user’s guide for details.
·To enter account code on an incoming call,
1.
PressACCOUNT CODE.
—OR—
Press preprogrammedACCOUNT CODEbutton.
—OR—
PressINTERCOM, then dialS04(call is automatically placed
on hold but will return from hold after you’ve dialed the account
code).
2. Dial account code.
·To enter account code on an outgoing call,
1. Press line button (LCD will prompt for “Account Code” if
programmed to do so).
2.
PressACCOUNT CODE.
3. Dial account code.
4. Listen for dial tone and dial number you are calling.
NOTE: If you hear an error tone after you have dialed your account
code, check the number for validity.
7 – 4 Large Screen Speakerphone Manual
Using The Other Telephone Features GCA70–349 
						

							7.7 Entering Authorization Codes
Authorization codes give you awalking class of serviceoption.Walking
class of serviceprovides you with the mobility to use your class of
service (COS) features, prime line assignments, and exception numbers
on any telephone in the system. This means that you will not be limited
by features that are available to the particular telephone that you happen
to be using. Authorization codes are associated with your personal
intercom number and are assigned to you by your installer when he or
she programs the system. When you enter your assigned authorization
code at any system telephone, the code alerts the system to make your
normal features available to you. This means that you can use the
telephone for anything allowed by your personal intercom number;
however, you cannot disturb the last number redial stored there by the
normal user. Once you access your telephone features, they remain in
effect until any idle time exceeds the authorization code time-out period.
If your telephone includes an installer-programmedLOCKbutton, you
can press it and then dial your authorization code to deny other users
access to lines and features at your LCD speakerphone.
·To activate walking class of service,
1. Select system telephone to use.
2.
PressINTERCOM.
3.
Dial#08.
4. Dial your authorization code.
·To lock your telephone,
1.
PressLOCK.
2. Dial your authorization code.
NOTE: If you wait longer than two seconds to dial a digit after you
press the LOCK button, that pause, and any others that you
might include, becomes part of the lock code. However, before
you can enter a pause, you must begin the code with a digit.
The telephone display will show a (-) to represent a pause as
part of the code as you enter it. You must allow for any pauses
at any location that you inserted them in the number string
when you unlock your telephone. This feature provides you
with a method for creating a very effective lock and unlock
password.
Large Screen Speakerphone Manual  7 – 5
GCA70–349 Using The Other Telephone Features 
						

							·To unlock your telephone,
1.
PressLOCK.
2. Dial your authorization code (remember, include any pauses that
you inserted when you locked your telephone).
NOTE: When a telephone is locked, it is totally disabled. Not even 911
calls will go through.
7.8 Forwarding Calls
You can permanently forward the calls that normally ring at your
telephone to another telephone. You can forward just your prime line and
intercom calls, or you can forward all of your calls. To remind you that
your calls are being forwarded, your telephone will sound a short ring
burst each time the system forwards a call.
You can also forward calls that ring at your telephone but receive no
answer; this feature is valuable if you are frequently away from your
desk for short periods of time and find it inconvenient to permanently
forward your calls every time you leave. The system installer sets the
number of rings that sound at your telephone before the system forwards
the calls.
·To forward your calls,
1.
PressOPTIONS, then pressPROGRAMMING.
2.
PressNEXTuntil theCALL FORWARDoption appears.
3.
PressCALL FORWARD.
4. Select the type of calls you would like to forward, and press the
corresponding button on the left side of the LCD.
6. Dial extension number or press DSS button of telephone to
receive your forwarded calls.
7.
PressEXITto end.
·To cancel call forwarding,
1.
To cancel call forwarding, select theCANCELoption offered in
your LCD when call forwarding is enabled.
7 – 6 Large Screen Speakerphone Manual
Using The Other Telephone Features GCA70–349 
						

							7.9 Listening To A Call Over The
Telephone Speaker (Group Listening)
You can turn on the speaker in your LCD speakerphone while you have
the handset lifted if you wish. The distant party’s voice then sounds over
the speaker as well as over the handset; however, only your handset
microphone is active.
This group listening feature also works if you are using your headset
(only the headset microphone will be active).
·To activate group listening while on a call,
1.
Press theMOREbutton, then press theGROUP LISTENbutton.
NOTE: To activate the group listening feature, press SPEAKER for
two seconds.
·To cancel group listening,
1.
Press theGROUP LISTENbutton again.
NOTE: You should cancel Group Listening before hanging up the
handset to end the call.
Large Screen Speakerphone Manual  7 – 7
GCA70–349 Using The Other Telephone Features 
						

							7.10 Making A Call Non-Private
(Privacy Release)
It is often the case that telephones will share line appearance for one or
more lines. When a person in the group uses a line for which others have
the same line appearance, the system keeps the call private (others cannot
join the conversation by pressing the line button of the line being used).
That person can make the call non-private by pressing the
preprogrammedPRIVACY RELEASEbutton, allowing other
telephones (with line appearance for the line being used) to join the call.
Privacy returns to the line when the call is completed.
Refer to the chapter on programming for instructions on how to program
thePRIVACY RELEASEbutton.
·To release privacy from your telephone while on a call,
1.
Press preprogrammedPRIVACY RELEASEbutton. (The light
associated with thePRIVACY RELEASEbutton will remain on
steady when your telephone is in a non-private mode.)
If another party wishes to join the call, they must press the active
line button on their telephone.
7 – 8 Large Screen Speakerphone Manual
Using The Other Telephone Features GCA70–349 
						

							7.11 Monitoring A Conversation
Between Two Telephones
(Service Observing)
If your LCD speakerphone provides the installer–programmedservice
observingfeature, you can use it to monitor a conversation or activity at
another telephone in an undetected manner. You can use this feature
while you are in the speakerphone mode or off-hook.
·To monitor another station at any time,
1.
PressINTERCOM.
2.
Dial# 0 3.
3. Dial extension or press DSS of station you wish to observe.
4.
PressSPEAKERto end monitoring.
·If you have an installer-programmedSERVICE OBSERVEbutton
on your telephone and wish to monitor a station,
1.
PressSERVICE OBSERVEbutton.
2. Dial extension or press DSS of station you wish to observe.
3.
PressSPEAKERto end monitoring.
Large Screen Speakerphone Manual  7 – 9
GCA70–349 Using The Other Telephone Features 
						

							7.12 Muting Your Telephone
By using theMUTEbutton, you can block transmission of your voice to
the distant party. You can do this whether you are using the handset or
the speaker. For example, if someone comes into your office to talk to
you and you do not want this conversation to interrupt the distant party,
press theMUTEbutton. TheMUTEbutton light turns on when you
press it and turns off when you press it again.
·To mute your telephone,
1.
PressMUTE(MUTE function and light turn on). You can still
hear the distant party, but he or she cannot hear you.
·To speak to the distant party,
1.
PressMUTEagain (MUTE function and light turn off).
7.13 Sending A Paging Announcement
Your system provides an all-call or a zone page feature that you access
by dialing special codes. This arrangement sounds your voice
announcement through the telephone speakers. All-call sounds the
announcement through all telephones, while zone paging sounds the
announcement only through those telephones located in a specific area.
Check with your system administrator to determine the type of paging
and access method you should use. If your day-to-day operation requires
that you send many paging announcements, you can program a special
all-call/zone paging button to give quick access to the feature.  See the
programming section of this user’s guide for details.
Your installer can arrange your system with an external paging unit that
you access by pressing a line button or by dialing a special code. This
unit sounds the voice announcement over an external speaker unit. Check
with your system administrator for specific information on how to
operate with such an arrangement.
7 – 10 Large Screen Speakerphone Manual
Using The Other Telephone Features GCA70–349 
						

							·To send a paging announcement,
1. Lift handset.
2.
PressINTERCOM, then dial70–77for zones 1–8 (in the default
mode, zone 1 (code 70) provides an all-call function),
—OR—
press a preprogrammedPAGEbutton.
3. Make announcement.
4. Remain on line if awaiting a reply (known as a meet-me page),
—OR—
hang up handset.
At times other telephone users may page you with instructions to meet
them on line. This is known as a meet-me page. You can go to the
nearest telephone, dial a code, and be in contact with the paging party.
·To reply to a meet-me page,
1. Lift handset of nearest telephone.
2.
PressINTERCOM.
3.
Dial78.
4. Meet paging party on line.
Large Screen Speakerphone Manual  7 – 11
GCA70–349 Using The Other Telephone Features 
						

							7.14 Setting A Do Not Disturb
Condition At Your Station
This feature keeps calls from ringing at your LCD speakerphone and
makes your station appear to be busy to intercom calls.  If your installer
has programmed your station to have this feature, you can enable it as
needed.
Generally, callers cannot override this feature. They hear two quick tone
bursts every two seconds when they call a telephone that is set to the do
not disturb mode. However, the installer may program some telephones
with the ability to override a do not disturb condition at another
telephone.
You can program a permanent do not disturb button to provide yourself
with quick access to this feature if you wish. See the programming
section of this user’s guide for details.
·To enable or disable the Do Not Disturb, proceed as follows:
1.
PressOPTIONS, then pressPROGRAMMING.
2.
Press theDO NOT DISTURB(to the right of the LCD) to toggle
the Do Not Disturb feature on or off.
3.
PressEXIT.
·To set a do not disturb condition at your telephone when a call rings
at your station,
1. Hear ringing and notice incoming call information in display.
2.
SelectDO NOT DISTURBoption.  Ringing will stop, caller will
hear the do not disturb tone, and your telephone will remain in
DND until you disable the feature (described above).
·To override a do not disturb condition at another telephone, use the
procedure detailed in section 3.10.
7 – 12 Large Screen Speakerphone Manual
Using The Other Telephone Features GCA70–349