Comdial Large Screen Speakerphone Reference Manual

							Sending And Receiving
Non-Verbal Messages
8.1 Message Waiting Light And Messaging
If the system installer designates your LCD speakerphone as acentral
message deskor programs it to have message-wait originate ability, you
can turn on the message-waiting light of any other telephone. This light
lets that telephone user know that you have a message for him or her. In
addition to the message waiting light, leaving a message indication at a
station that is a prime intercom, also causes the dial tone at that station to
sound in a broken manner when the station user takes his or telephone
off-hook.
If a telephone that receives a message has a DSS button that is
programmed to call the station that left the message, the light next to that
DSS button on the message-receiving station will flash.
·To turn on the message-waiting light (and a broken dial tone) at
another station that is idle or busy,
1.
PressINTERCOM.
2.
DialS3.
3. Dial extension number of station to be alerted. The
message-waiting light of called station will flash.
·You can also turn on the message-waiting light and broken dial tone
at another station when that station is busy,
1. Hear the busy tone and remain on the line.
2.
PressMESSAGE.
3. Hang up.
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							·To turn off the message waiting light at a busy or idle station,
1.
PressINTERCOM.
2.
Dial
#3.
3. Dial extension number of station that was alerted. The
message-waiting light of called station will turn off.
·To turn off the message-waiting light during message-delivering
conversation,
1.
PressINTERCOMonce if off-hook, twice if on-hook.
NOTE: Only the person who sent the message and the person receiving
the message can turn the indicator off.
·To receive a message at an alerted station,
1. Observe flashing message waiting light and the LCD message
indicating who called for you.
2.
PressCALLto dial the messaging station automatically,
—OR—
pressCLEARto clear the message from your station.
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							8.2 Sending LCD Messages
You can set system-supplied messages at your station to be received and
displayed by a calling LCD speakerphone. These messages give the
caller information on your telephone status. Get a list of the available
messages from the attendant and write them on the blank chart on the
next page.
·To turn on a message from your telephone,
1.
PressOPTIONS, then pressPROGRAM.
2.
PressNEXTuntilLCD MESSAGINGappears.
2. Select the message you would like to appear in a calling party’s
LCD by pressing the corresponding interactive button. If you
need to scroll through the list of available messages, press the
NEXTbutton.
If you use the default messagesBack atandCall, add to them as
follows:
ForBack atmessage, dial the code for time numbers and colon
from dialing codes table on the next page (for example, dial# 00
01 29 04 05for the time 01:45).
ForCallmessage, dial code for telephone number of where you’ll
be (for example, dial# 09 07 08 15 02 02 00 00for the number
978–2200.
3.
PressDONE, then pressEXITto end message.
4. Intercom light flashes.
·To turn off the message and your intercom light,
1.
Press theCLEARbutton.
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							Dialing Code Table
Character Dialing Code Character Dialing Code
101808
202909
303000
4 04 space 12
505–15
606: 29
707
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							8.3 Sending Response Messages
By programming one or moreRESPONSE MESSAGEbuttons on your
LCD speakerphone, you can respond with a variety of messages to many
calling situations.  For example, if you call another station and receive a
busy signal or no answer, you can send one of 30 system-supplied
messages, or you can send the same message each time the situation
arises. Further, you may at times receive intercom or SOHVA calls that
you decide not to answer, and you can send a message to the display of
the calling LCD speakerphone for the caller to read.
If you program a scrollingRESPONSE MESSAGEbutton at your
telephone, you may use it to scroll through and select any of the system’s
messages to send, allowing you to send a different message every time.
If you program a fixedRESPONSE MESSAGEbutton, you can send
the same message every time in response to a situation, which saves you
the trouble of scrolling to the message you want to send.
This section tells you how to use theRESPONSE MESSAGEbutton(s)
to send messages to other LCD speakerphones.  Refer to section 10.1 for
instructions on programming theRESPONSE MESSAGEbutton(s).
·To send an LCD message when you call and receive busy signal or no
answer,
1.
While still on the call, press the appropriate fixedRESPONSE
MESSAGEbutton to send a preselected message (Call [your
name], for example) to the other telephone,
—OR—
while still on the call, press the scrollingRESPONSE
MESSAGEbutton to scroll through the system-supplied
messages.
2.
Press#when your display shows the message you wish to send
(the message will then be displayed at the called telephone).
NOTE: For the example in step 1, you would use default message 2.
Your name would then be added from the station name
programming done by the installer.
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							·To send an LCD message to a caller who has initiated a SOHVA or
intercom call from another LCD telephone,
1. Hear the SOHVA tone or voice announcement.
2.
Press the appropriate fixedRESPONSE MESSAGEbutton to
send a preselected message (I Will Call Back, for example) to the
calling telephone,
—OR—
while still on the call, press the scrollingRESPONSE
MESSAGEbutton to scroll through the system-supplied
messages.
3.
Press#when your display shows the message you wish to send
(the message will then be displayed at the calling telephone and
the SOHVA call will be terminated).
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							Programming
Your Telephone
9.1 Programming For Speed Dialing
Speed dialing is a feature that lets you:
•store and dial lengthy numbers using one or two buttons,
•store and dial intercom numbers of frequently called telephones,
•store frequently used feature codes.
You can store numbers for speed dialing at the following locations:
•at any programmable button that isnot now assigned as a line
button or other featureby the system administrator or installer,
•at the keypad numbers 0–9 (primary level only),
•on a secondary level at any of the programmable button locations.
Before you begin programming, write down the intercom or outside line
you will use and the number digits that you are storing. Then, as you
program the speed dial numbers, write the first and second level numbers
on your telephone’s ID strips. You can also fill out the charts on the next
page, if you wish, for a personal record of your stored numbers.
NOTE: The Federal Communications Commission (FCC) requires
that when programming emergency numbers and/or making
test calls to emergency numbers:
1. Remain on the line and briefly explain to the dispatcher the
reason for the call.
2. Perform such activities in the off-peak hours, such as early
morning or late evening.
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							Speed Dial Numbers(Programmable Buttons)
17
28
39
410
511
612
Personal Speed Dial Numbers(Keypad Buttons)
16
27
38
49
510
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							9.2 Storing Speed Dial Numbers
·To store an outside number as a speed dial number, follow the display
prompts and proceed as follows:
NOTE: Programming overwrites existing speed dial numbers at button
locations.
1.
PressOPTIONS, then pressPROGRAMMING.
2.
PressNEXTuntilSPEEDDIALoption appears.
3.
PressSPEEDDIALto choose speed dial programming.
4.
Press programmable button or dial pad button (0–9) to choose
storage location (remember, to access second level storage at a
programmable button, pressSHIFTfirst).
5.
PressEDIT.
6. Make your speed dial route selection choice from the list on the
LCD by pressing the appropriate button.
7.
Dial number (up to 16 digits long—includeSand#if needed).
You may need a pause between numbers to compensate for
differences in response time between your system and the host
system (ask your attendant about this).
To store a pause, press thePAUSE (p)button.
To store a flash (switchook), press theFLASH (f)button.
If you need to erase the typed digits appearing in your display to
correct them, use the interactive buttons on either side of the top
row of numbers and digits to place the cursor under the character
you want to remove. Press theERASEbutton at the bottom of the
LCD to remove the letter.
8.
PressDONEto store the number.
9. Press next location button and store next number, repeat previous
steps until all numbers are stored,
—OR—
pressEXIT.
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							9.3 Storing DSS Numbers
•To store an intercom number as a DSS number,
NOTE:  Storing DSS numbers at button locations will overwrite any
previously stored numbers.
1.
PressOPTIONS, then pressPROGRAMMING.
2.
PressNEXTuntil theDSSoption appears.
3.
PressDSS.
4. Press programmable button to choose DSS location.
5. Dial extension number.
6. Press next location button and store next DSS number.
7. Repeat the previous step until all DSS numbers are stored,
—OR—
pressEXIT.
Write Your DSS Numbers On This Chart
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