Comdial Execumail Voice Processing System 6.5 Instructions Manual

196 Screens ExecuMail6.5 
Quid&tart Application Screen, Page 1 
Use the QuickStart Application Screen, Page 1 to store general information about 
your configuration. 
1. Site name: Your Company Name 
2. Contact: Phone#: 
Calls Answered 
3. Total trunks/stations: 0 /O Calls/day: 0 
4. Day Calls Answered: All-trunks Night Calls: All-trunks 
5. All ports busy action: Ring-until-answered 
Access Numbers 
6. Trunk Pilot #: # of Trunks Answered: 0 
Alternate Trunk #s: 
7. Voice Port Stations Pilot #: 
Station...

Reference Manual Screens 19 7 
Alternate Trunk #s 
Other telephone numbers outside callers use to reach the voice mail system. YOU 
can show up to 3 additional telephone numbers. 
Voice Port Stations 
The number of ports on the system used for voice mail. (This does not include 
other types of ports, such as fax ports.) 
Pilot # 
The internal extension number subscribers call to reach the voice mail system. 
Station Numbers 
The Comdial telephone system station numbers that are connected to a voice 
mail...

198 Screens ExecuMail6.5 
Special 
Port Options 
Settings in this area control the way the system works with special telephone 
equipment. See the topic 
Port Applications. 
QuickStart Application Screen, Page 3 
Use Page 3 to configure how and when the system transfers callers to the human 
operator, and the action to take if no operator is available. For a detailed 
explanation of how to use this screen, see the topic 
Operator Box. 
zGreeting -->Action 
Day? Yes-->, 0 
>Day: 0:l.o Day: GotoID-->$PM...

Reference Manual Screens 199 
Active 
This field tells you which greeting is currently active. D/N means the standard 
Day or Night greeting is active (depending on which mode the schedule is 
currently in). 
Alt means the alternate greeting is currently active. 
Action 
Day/Nite 
The action the system should take if the caller does not press any touchtones 
during the operator’s greeting. The default action for the Operator Box is 
GotoID-- 
>$PM, for the Public Interview Box. 
Max-msg 
Applies only if...

200 Screens 
Today’ s Date/Time Now 
ExecuMail6.5 
The date is set in the Today’ s date field. The Time Now field shows the 
current clock setting. Both the date and time are stored in the system’s battery- 
powered clock/calendar. 
Schedule #l, Schedule #2, and Schedule #3 
The voice mail system can handle calls differently between its day and night 
schedules. The fields on line 31 let you set the range of hours and days of the 
week for these two modes of operation. 
Current mode 
This field tells you...

Reference Manual Screens 20 1 
Personal ID 
The convention used to create Personal IDS for subscribers. See also the topic 
System IDS. 
Hold/Archive msgs 
The number of days the system stores subscribers’ held and archived messages. 
See also the topic Messages. 
Access 
This field controls which features subscribers have access to by default. 
Transfer 
The fields in this section control whether and how calls are transferred to a 
subscriber’s telephone extension. See also the topic Call Transfer dt...

202 Screens ExecuMail6.5 
Expanded Transfer Options 
Press [Clrl)o, then @ [t-l) to view additional call transfer settings on the 
QuickStart Application Screen, Page 5. For more details on expanded transfer 
options, see the topics 
Subscribers, Call Transfer & Call Screening, and Message 
Taking. 
One key dialing: l> 
6> 2> 3> 4> 5> 
-?> 8> 9> 02 
Figure 106: QuickStart Application Screen, Page 5 with expanded transfer options 
Transfer Options / Screening Options 
The one-letter codes in these fields...

Reference Manual Screens 203 
Maximum Message Life 
The number of days the system keeps a new message on the system. See the 
topic 
Message Taking. 
Call Report Aging 
The number of days of information the system stores for creating reports. See the 
topic 
Reports. 
Public Hold/Archive msgs 
The number of days the system keeps held and archived public messages. See 
the topics 
Message Taking and Public Interview Box & Public Messages. 
Max person-person recording 
The maximum number of seconds a...

204 Screens ExecuMail6.5 
Keypad 
The keypad map set for the system. This field is not editable. See the topic 
Keypad Maps for details. 
OS Surrender Daily/Weekly/Monthly 
This field lets you program the system to exit to the MSDOS operating system 
automatically to back up the system, run utility programs, or run reports. 
Startup 
This field lets you program special parameters that take effect when you start the 
voice mail system. 
Error notices to 
This field sets who receives a voice message if...

I 
Reference Manual Screens 205 
Announce 
This field controls whether the system sends a public message when it delivers a 
fax to the fax machine, and whether the system asks an outside caller to record a 
message describing the fax. See the topic 
Faxes & the Public Fax Box for more 
details. 
Personal Directory Screen 
The Personal Directory Screen contains one page for each subscriber, guest and 
system manager enrolled in the system. Use this screen to customize transfer, 
screening, holding,...