Comdial Execumail Voice Processing System 6.5 Instructions Manual

176 Reports 
ExecuMail6.5 
NAME Ext. ID 
Transfer 
Type Options Hold 
BEAR, COLORADO 
142 Y->x A->4 A NO 
BRONSON, DENISE 
136 Y->x A->4 A YES 
Sales Box 1 8991 
Sales Box 2 8992 
Sales Box 3 
8993 
DONALDSON, RAY 134 Y->x A->4 A VOX 
DUCKWORTH, DAN 
137 Y-2X A->4 A YES 
FULLER, ROGER 138 
Y->x A->4 A NO 
NGUYEN, BRENDA 139 Y->x A->4 
A NO 
JEFFERSON, THOMAS 140 Y->x A-24 A NO 
WHISTLE, PENNY 141 Y-2X 
A->4 A YES 
Figure 86: Directory Report - Extension List 
The Extension List uses these codes: 
Code 
Y...

Reference Manual 
Reports 177 
Group Name 
All Employees 
Mailroom 
Sales 
Staff 
Staff 
Technical Support 
Vice Presidents Type Dispatch? Owner 
Open No Jefferson, Thomas 
Open Yes Zeller, Nell 
Private No Yale, Hugh 
Private No Yeoman, Mike 
Private No Aaronson, Chris 
Open Yes AarOnSOn, Chris 
Private No Xavier, Jan 
Figure 87: List of Message Groups 
Group Name 
All Employees 
Mailroom 
Technical Support Type 
Open 
Open 
Open Dispatch? Owner 
No Jefferson, Thomas 
Yes Zeller, Nell 
Yes Aaronson,...

178 Reports ExecuMail6.5 
Group Name: All Employees 
Dispatch Group: No 
Member name 
Last contacted 
Aaronson, Chris 
08:33am 21-Sep 
Xavier, Jan 
Yeoman, Mike 
Zaftig, Pat 09:46am 2l-Sep 
Zink, Jay Open Group of Jefferson, Thomas 
Last Message Sent: 08:04am 2l-SeP 
Member name Last contacted 
Jefferson, Thomas 9:53am 22-Sep 
Yale, Hugh 
Ying, Sue 
Zeller, Nell 
Figure 90: Group Membership 
The 
Groups Including Person report lists all the message groups on the system 
that a subscriber or guest is a...

Reference Manual 
Reports 179 
/’ 
Call log 
Ports Busy Analysis for 09/10 to 09/u Created: 09/23/93 a.t 11:05AM 
For Ports l-8 
Average Per Day 
Hour count 
MM:SS count BQ4:ss Percent 
6~- 7A: 0 
0:oo 0.0 0:oo 0.0% 
7A- 8~: 0 0:oo 0.0 0:oo 0.0% 
EA- 9A: 4 1:57 
2.0 0:58 1.6% 
9A-10A: 10 0:58 5.0 0:29 0.8% 
lOA-1lA: 5 0:28 2.5 0:ll 0.3% 
llA-12P: 1 0:Ol 0:oo 0.0% 
12P- 1P: 1 0:08 i:: 
0:04 0.1% 
lP- 2P: 1 0:24 0.5 0:12 0.3% 
2P- 3P: 10 1:28 0:44 1.2% 
3P- 4P: 2 0:24 I-8 
0:o 0:12 0.3% 
4P- 5P: 
0 0:oo...

180 Reports ExecuMail6.5 
Call Log Data Fields 
Field Name 
Length Description 
Port 
2 Voice mail system port answering this call. 
Date IO Date of call in YY/MM/DD format. 
Time 10 Time of call in HH:MM:SS format. 
Length of 4 
Duration of call in seconds. 
Call 
Origin 
3 Origin of call: 
A - Answered incoming call/Collision 
C - Continued (call restarted) 
D - Dialed out 
Type of Call 8 Type of caller. Possible values are: 
Owner - Call from a subscriber. 
Guest - Call from a guest. 
Int Box - Call...

Reference Manual 
ReRorts 181 
Error Log 
The Error Log report lists system errors (Figure 95). The report lists each error 
code, the port on which the error occurred, and the date and time the error 
occurred. Use this report to identify system problems. Write down the error code 
and contact your Comdial representative. 
Error Log Report for 09/07 to 09/21 Created: 09/21/93 at 1:llPH 
Contact your service representative for more information 0r1 any errors 
found 
Error : (X91-1) 032-2) 
CDS) 
Port: 1...

182 Reports EkecuMail6.5 
WARNING! Each time you run a report, the system uses the same filename 
for that report type, and 
replaces the last report of the same type. To save 
the information in a particular report, copy it to a file with a different name. 
See Choosing the Report Output for steps. 
To access the Reports Menu: 
1. Sign in to the system. 
2. From any system screen, press IF2). Depending on the screen you’re 
viewing, the system displays one of these Command menus: 
conmARDyENli 
COPY...

Reference Manual Reports 183 
Running a Direcfory Report 
To run a Subscriber or Extension List report: 
1. At the Reports Menu, press Q to highlight Directory reports and 
press [-Enter). 
2. Press the a down arrow key to highlight 
Subscriber Report, or 
Extension List 
andpress[WJ. 
To run a Group report: 
1. 
At the Reports Menu, press a to highlight Directory reports and 
press cm]. 
2. Press a to highlight 
Group Reports and press [-Enter). 
3. Press@to highlight 
List of Message Groups,Members in...

184 Reports EkecuMail6.5 :’ 
,:. 
and press [W]. For a System ID, type the ID [-Enter). When the 
system asks for confirmation, press [-Enter). 
3. Enter the start date for the report and press m. (For example, type 
9 -Sep for September 9th.) 
,‘. 
4. Enter the end date for the report and press [-Enter). _- I. 
Choosing the Report Output 
Once a report is created, you can view it on your screen, copy it to a new disk 
file that can be imported into other programs, or print it on a printer connected 
to...

:,; 
1. 
z 
Reference Manual Reports 185 
3. Type the characters you want to search for. You can use numbers or letters. 
You can type the letters in upper- or lowercase (the search facility is not 
case sensitive). Press [-Enter). 
To repeat a search for the same characters, press lctrlHJ again. The system 
displays the characters you used in your last search. Press I-1. 
Copying the Report to a File 
1. Run the report. The system displays the Output menu (Figure 97). 
2. Press a to highlight Copy [w)....