Canon printer imageCLASS MF4570dn User Manual

							5-11
Registering Destinations in the Address Book
 
Ô  Deleting destinations from a group 
 (1)  Press  [
]. 
 (2)  Press  [
] or [] to select , and then 
press [OK]. 
     
Register New Destin...
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a group in which destinations 
are deleted, and then press [OK]. 
     
    CANON02 9876543...
    CANON03 0011223...
    GROUP 03 Destina
All  A-Z   0-9 
 (4)  Press  [] or [] to select , and then press 
[OK]. 
     
Group
 
 Name: GROUP
 Destinations: 003
 One-Touch: 03
 
 (5)  Press  [] or [] to select a destination to be deleted, 
and then press [OK]. 
     
Destination
 
    CANON01 01234567
...
    CANON02 98765432...
    CANON03 001122334  
 (6)  Press  [] or [] to select , and 
then press [OK]. 
     
Fax
 
 Name: CANON03
 Destination: 0011223
...
 Coded Dial: 003 
 (7)  Press  [] to select , and then press [OK]. 
     
Delete from group?
NoYes 
    (8)  Press  [
] or [] to select , and then press [OK]. 
  
  
Destination
 
 
    CANON01 0123456789
    CANON02 9876543210  
 (9)  Press  [] or [] to select , and then press [OK]. 
  
  
Group
 
 Name: GROUP
 Destinations: 002
 One-Touch: 03
 
  
 
Ô  Changing the name of a group 
 (1)  Press  [
]. 
 (2)  Press  [
] or [] to select , and then 
press [OK]. 
     
Register New Destin...
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a group for which the group 
name is changed, and then press [OK]. 
     
    CANON02 9876543...
    CANON03 0011223...
    GROUP 02 Destina
All  A-Z   0-9 
 (4)  Press  [] or [] to select , and then press [OK]. 
     
Group
 
 Name: GROUP
 Destinations: 002
 One-Touch: 03
 
 (5)  Change  .
 “Text Input Method” ( àP.1-9) 
     
Name (Max 16 char.)
GROUP A
 
 Entry Mode: A  
   
						

							5-12
Registering Destinations in the Address Book
 (6)  Press  [] or [] to select , and then press [OK]. 
    
Name (Max 16 char.)
GROUP A
 
 Entry Mode: A  
 (7)  Press  [] or [] to select , and then press [OK]. 
  
  
Group
 
 Name: GROUP A
 Destinations: 002
 One-Touch: 03
 
  
 
Ô  Deleting a group 
 (1)  Press  [
]. 
 (2)  Press  [
] or [] to select , 
and then press [OK]. 
     
Edit Address Book
Address Book Details
Delete From Address 
All  A-Z  
 When the address book PIN is specified 
 Use the numeric keys to enter the PIN, and then press 
 [OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a group that you want to 
delete, and then press [OK]. 
     
    CANON02 9876543...
    CANON03 0011223...
    GROUP 03 Destina
All  A-Z   0-9 
 (4)  Press  [] to select , and then press [OK]. 
     
Delete from
address book?
No
Yes 
 3 Press [] (Back) to close the menu screen. 
  
   Registering and Editing a Destination 
Group via the Remote UI (MF4570dn Only) 
 1  Start the web browser. 
 2  Enter “http:///” in 
the address field, and then press the [ENTER] key 
on your keyboard. 
 Input  Example:  “http://192.168.0.215/” 
       
 3  Log on to the Remote UI. 
 (1)  Select [System Manager Mode]. 
 (2)  Enter [System Manager PIN]. 
 (3)  Click  [OK]. 
  
  
(1)
(1)(2)
(3)  
 4 Click [Address] 
à [One-Touch] or [Coded Dial]. 
     
(1)
(2)
 
 
Ô  Registering group addresses newly 
 Proceed to Step 5. 
   
						

							5-13
Registering Destinations in the Address Book
 
Ô  Adding destinations to a group 
 (1)  Click the number or name. 
 (2)  Click  [Edit]. 
 (3)  Click [Address Book]. 
 (4)  Click [One-Touch] or [Coded Dial] from the drop-down  list, select the check box for the number to be added in a 
group, and then click [OK]. 
  
 
Ô  Deleting a destination from a group 
 (1)  Click the number or name. 
 (2)  Click  [Edit]. 
 (3)  Select the destination from [Members List] to be deleted,  and then click [Delete]. 
 (4)  Click  [OK]. 
  
 
Ô  Changing the name of a group 
 (1)  Click the number or name. 
 (2)  Click  [Edit]. 
 (3)  Change a name of [Group Name], and then click [OK]. 
  
 
Ô  Deleting a destination from a group 
 (1)  Select the check box for which you want to delete the  number, and then click [Delete]. 
 5  Click [Not Registered] or the number which is not registered. 
       
 6  Select [Group] from the drop-down list. 
  
    
  
 7  Enter a name in [Group Name], and then click 
[Address Book]. 
     
(1)
(2)  
 8  Click [One-Touch] or [Coded Dial] from the drop-
down list, select the check box for the number to 
be registered in a group, and then click [OK]. 
     
(1)
(3)
(2)  
 9  Check if the registered destinations are displayed 
in [Members List], and then click [OK]. 
     
(1)
(2)
 
   
						

							5-14
Registering Destinations in the Address Book 
						

							6-1
Chapter
6
  Using the Fax Functions  
 This section describes the procedure for using the fax functions. 
Basic Method for Sending Faxes 6-2
Fax Settings  6-3
Image Quality Settings  6-3
Density Settings  6-3
Sharpness Settings  6-3
Specifying Destinations 6-4
Specifying Destinations by Entering a Fax Number  6-4
Specifying Destinations with the One-Touch Keys  6-4
Specifying Destinations Using Coded Dialing  6-4
Specifying Destinations Using Group Dialing  6-5
Specifying Destinations Using the Address Book  6-5
Redialing (Manual Redialing) 6-6
Useful Fax Sending Methods  6-7
Sending a Fax after Making a Phone Call (Manual Sending)  6-7
Push-button Telephone Service Using a Dial-line  6-7
Sending a Fax Abroad (Adding Pauses)  6-8
Sending to Multiple Destinations at a Time 
(Sequential Broadcast)  6-9
Receiving Faxes 6-10
Receive Mode  6-10
Changing the Receive Mode  6-12
Detailed Settings for the Fax/Tel Auto Switch Mode  6-13
Forwarding Received Fax Documents in Memory to 
Other Destinations (Manual Forwarding)  6-14
Checking and Managing Fax Documents in 
Memory 6-15
Checking and Canceling Fax Jobs   6-15
Printing Received Fax Documents  6-15
Checking and Deleting Received Fax Documents  6-16
Checking the History of Received/Sent Fax Documents  6-17
Changing the Default Values for Fax  6-18
Changing the Fax Settings (Items Specified 
Using the [Menu] Button)  6-19
Setting Procedure for Sending Faxes  6-19
Setting Items  6-19
Register Unit Name  6-20
Register Unit Telephone Number  6-20
Select Line Type  6-20
Public Line Connection  6-20
Off-Hook Alarm  6-20
Sender ID  6-20
Change Defaults  6-20
ECM TX  6-20
Pause Time  6-21
Auto Redial  6-21
Check Dial Tone Before Sending  6-21
Setting Procedure for Receiving Faxes 6-21
Setting Items for the Receive Settings  6-22
2-Sided Printing (MF4570dn Only)  6-22
Reduce RX Size  6-22
RX Page Footer  6-22
Continue Print. When Toner Is Nearly Out  6-22
ECM RX  6-22
Incoming Ring  6-23
Remote RX  6-23
Auto RX Switch  6-23
System Settings Procedure 6-23
Setting Items  6-24
TX Start Speed  6-24
RX Start Speed  6-24
Memory Lock Settings  6-24
Select Country/Region  6-24
Address Book PIN  6-25
Restrict New Destinations  6-25
Allow Driver Faxing  6-25
Restrict Sending From History  6-25
Fax No. Confirmation Re-Entry  6-25
Restrict Sequential Broadcast  6-25
Canceling Fax Jobs 6-26 
						

							6-2
Using the Fax Functions
  
 Basic Method for Sending Faxes  
 This section describes the basic procedure for sending faxes. 
 1
 Place documents. 
  “Placing Documents” (àP.2-4) 
 
 “Document Requirements ” (àP.2-2) 
 2
 Press []. 
   4
     Specify  the  destination.    
 These are the following methods to specify a destination. 
 (For details, see P.6-4 to 6-5.) 
     
 Entering the fax number
 One-touch keys
  
  Coded dialing    
  Group dialing 
  
    Address  book    -      Sequential  broadcast  (àP.6-9) 
 
 5
 Press [] (Start).  
 When placing documents in the feeder 
 Document scanning is started. The fax is sent when the scanning is 
finished. 
 When placing documents on the platen glass 
 Perform the following procedure. 
 (1)  Press  [
] or [] to select the size of the original document, 
and then press [OK].  
 (2)  Press  [
] (Start) for each document.  
 (3)  When all documents are scanned completely, select , and then press [OK].  
   3
   Set scanning settings for documents as needed.  
 There are the three items you can specify. 
 (For details, see P.6-3.) 
     
 Image Quality Settings
 Density Settings
  
  Sharpness Settings  
The settings specified here are effective only for the 
current sending operation. To make the settings 
effective for all the fax operations, see “Changing the 
Default Values for Fax” (àP.6-18).      
						

							6-3
Using the Fax Functions
   Fax  Settings 
  Image Quality Settings  
 Fax mode screen Setting screen 
    
 
Resolution
 200 x 100 dpi (Normal
 200 x 200 dpi (Fine)
 200 x 200 dpi (Photo)
 200 x 400 dpi (Super
. ..
Specify destination.
 01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 10   
   
  Density Settings  
 Fax mode screen Setting screen 
    
 
Specify destination.
01/01/2011 12:52AM
 Resolution: 200 x 1
. ..
 Density:  0 
Density
 -               +
+
-   
   
  Sharpness Settings  
 Fax mode screen Setting screen 
    
 
Specify destination.
01/01/2011 12:52AM
 Density:  0
 Sharpness:  0 Sharpness
 -                +
+
- +
-   
   
 Specify the scanning resolution. 
 Higher resolutions will result in better image 
quality, but also longer transmission times. 
 Specify the scanning density. 
 You can emphasize the outline of the image in 
the document or decrease the contrast. 
 Press  [] or [] to select 
. 
For text documents
For fine text documents
For fine text documents
For documents that contain photographs
[]Makes the scanning density lighter.
[]Makes the scanning density darker.
[]If you want to clearly scan halftone images adjust the sharpness to 
. This can reduce the moire effect (patchy patterns called “moire”). 
[]
If you want to clearly scan text or lines, adjust the sharpness to . 
This is appropriate for scanning documents with fine markings, such 
as blueprint or thinly penciled documents.
 Press  [] or [] to select 
. 
 Press  [
] or [] to select 
.  
						

							6-4
Using the Fax Functions
   Specifying  Destinations  
 Specifying  Destinations 
 Specifying Destinations by Entering a Fax Number 
      
    Specifying Destinations with the One-Touch Keys 
  
    
 Specify the fax number with the numeric keys, [] (Tone), 
and [
] (SYMBOLS). 
  
  
  
 Press the one-touch key (01 to 04) of the destination. 
  
 To use this feature, you need to pre-register destinations in one-touch keys. 
 
 “Registering and Editing One-Touch Keys” (àP.5-3) 
  
    Specifying Destinations Using Coded Dialing 
 Fax mode screen 
       
Specify destination.
  01/01/2011 12:52AM
 Sharpness:  0
 Specify Destination  
+
-
 
  
  
  
  
  
 Setting  screen 
       
Specify Destination
 Fax (New)
 Address Book
 Coded Dial
 
    Enter the three-digit registration number (001 to 100) with 
the numeric keys. 
 To use this feature, you need to pre-register destinations in 
coded dials. 
 
 “Registering and Editing One-Touch Keys” (àP. 5-3)   
Enter coded dial no.
*001
*
 
 Press  [] or [] to select . 
 Press  [
] or [] to select . 
    
 
 Correcting  destinations 
•   To cancel a destination   Press and hold [
] (Clear). 
•   To delete the last character of a destination   Press  [
] (Clear). 
 If you press an incorrect key 
 (1) Press [
] (Clear). 
 (2) Press [
] to select , and then press [OK]. *   If you want to repeat the procedure from specifying the settings for the 
document scanning, press [] (Reset). 
 If you press an incorrect key 
 (1) Press [
] (Clear). 
 (2) Press [
] to select , and then press [OK]. *   If you want to repeat the procedure from specifying the 
settings for the document scanning, press [] (Reset).      
						

							6-5
Using the Fax Functions
 Specifying  Destinations 
 Specifying Destinations Using Group Dialing 
   
Ô  When the numbers are registered in a one-touch key 
   Press the one-touch key (01 to 04) assigned to the group. 
  
 
Ô  When the numbers are registered in a coded dial code 
 Fax mode screen 
       
Specify destination.
  01/01/2011 12:52AM
 Sharpness:  0
 Specify Destination  
+
-
 
  
  
  
  
  
 Setting  screen 
       
Specify Destination
 Fax (New)
 Address Book
 Coded Dial
 
    Enter the three-digit registration number (001 to 100) with 
the numeric keys. 
 To use this feature, you need to pre-register destinations in 
coded dials. 
 
 “ Registering and Editing Recipients for Group Dialing” 
(àP.5-9) 
 
Enter coded dial no.
*001
*
 
   
 Press  [] or [] to select . 
 Press  [
] or [] to select . 
  
 
 
 If you press an incorrect key 
 (1)  Press  [
] (Clear).  
 (2) Press [
] to select , and then press [OK]. *   If you want to repeat the procedure from specifying the 
settings for the document scanning, press [] (Reset).     
    Specifying Destinations Using the Address Book 
 After entering the characters from the oper
ation panel and searching the abbreviation of destinations from the 
registered address book (one-touch keys, coded dial, or group dialing), the destinations to be specified appear on the 
display. You can specify the displayed address as a destination. 
 To use this feature, you need to pre-register destinations in the address book.
 “Registering Destinations in the Address Book” ( àP.5-1) 
  
   1 Press [] (Address Book). 
 2 Press [] or [] to select search for the 
recipient. 
•   Select  to displays all the recipients. 
•  Select <
> at the bottom left of the screen to add or 
edit recipients. 
  “ Registering Destinations in the Address Book” 
(
àP.5-1) 
     
    CANON 0123456789
    GroupA 2 Destin
...
    User01 01234567...
All  A-Z   
 3 Press [] or [] to select a recipient, and 
then press [OK]. 
     
    CANON 0123456789
    GroupA 2 Destin
...
    User01 012345678
All   A-Z    
						

							6-6
Using the Fax Functions
 To redial a number, follow the procedures below. 
 
Keys to be used for this operation
OK
FA X
Redial
Start  
 1 Place documents. 
  “Placing Documents” (àP.2-4) 
 
 “Document Requirements ” (àP.2-2) 
 2 Press []. 
 3 Press [] (Redial). 
 4 Press [] or [] to select a recipient, and then 
press [OK].  
     
Redial
 012XXXXXX
 
 5 Press [] (Start). 
 
 NOTE  
 Destinations that can be redialed 
•   A destination entered with the numeric keys   (You may not redial multiple destinations when entering 
destinations with the numeric keys.) 
•   Up to the last three destinations
(Only the last destination when using [
] (Hook)) 
 when sending from history is restricted 
 Redialing is not available. 
 
 “Restrict Sending From History” ( àP.6-25) 
 When turning this machine OFF 
 Recently dialed numbers are cleared. 
 When sending by automatic redialing 
  “Auto Redial” (àP.6-21) 
  
  
   Redialing  (Manual  Redialing)