Canon printer imageCLASS MF4570dn User Manual

							6-7
Using the Fax Functions
   Sending a Fax after Making a Phone Call 
(Manual Sending) 
 Send a fax manually in the following cases.  •   If you want to make a phone call before sending fax  documents 
•   If the recipient’s fax machine cannot automatically receive  faxes 
 
Keys to be used for this operation
FA X
Start
Numeric keys  
 1  Connect an external telephone to this machine. 
 For details on connecting, see the following. 
 
 e-Manual 
à Setting Up the Machine  à Specifying Initial Fax 
Settings and Connecting a Telephone Cable  à Connecting a 
Telephone Line 
 2  Place documents in the feeder. 
  “Placing Documents” (àP.2-4) 
 
 “Document Requirements ” (àP.2-2) 
 3 Press []. 
 4  Set scanning settings for documents as needed. 
   “Fax Settings” ( àP.6-3) 
 5  Check the dial tone via the handset of the 
external telephone. 
 The dial tone sounds. 
 6  Dial the recipient’s fax number. 
 7  Talk through the handset to the recipient. 
 When you hear a beep, proceed to Step 9. 
 8  Ask the recipient to set their fax machine to receive faxes. 
 9  When you hear a beep, press [] (Start), and 
hang up the handset. 
 After completing the scanning, you can send the fax documents. 
  NOTE 
 Restrictions for manual sending 
•   Scanning from the platen glass is not available. 
•   The group dialing function is not available. 
•   Scanning 2-sided documents is not available. (Only one side of 
the documents will be scanned.) 
 Check the dial tone before entering a fax number. 
 If you enter the number before checking the dial tone, the call may 
not be connected or the wrong number may be dialed. 
  
  
  
 Push-button Telephone Service Using a 
Dial-line 
 Some types of push-button telephone services require 
the availability of a push-button line (e.g., banks, airline 
reservations, and hotel reservations). If this machine is 
connected using a dial-line, you can send the tone signal 
temporarily using the following procedures. 
 
Keys to be used for this operation
Start
Hook
Tone, Numeric keysFA X
 
 1 Press []. 
 2 Press [] (Hook), and check the dial tone. 
 The dial tone sounds. 
 3  Use the numeric keys to dial the desired 
information service. 
       
Specify destination.
  01/01/2011 12:52AM
    012XXXXXX
  Start Receiving
 Resolution: 200 x 1
. ..  
 4  After responding to the recorded message of the 
information service, press [
] (Tone). 
 You can switch to the tone signal. 
       
Specify destination.
  01/01/2011 12:52AM
    012XXXXXXT
 Start Receiving
 Resolution: 200 x 1
. ..  
  
 Useful Fax Sending Methods  
						

							6-8
Using the Fax Functions
 5  Use the numeric keys to enter the required numbers for the information service. 
       
Specify destination.
 01/01/2011 12:52AM
    012XXXXXXT3456
  Start Receiving
 Resolution: 200 x 1
. ..  
 6  If you want to receive faxes, press [] (Start). 
 
 NOTE 
 Telephone  call 
 The external telephone must be connected to this machine. 
 Check the dial tone before entering a fax number. 
 If you enter the number before checking the dial tone, the call may 
not be connected or the wrong number may be dialed. 
  
  
   Sending a Fax Abroad (Adding Pauses) 
 When sending a fax abroad, you may need to insert a pause 
within the number. 
 When communicating abroad, the signal distance is extreme 
and the signal route complicated. Because of this, you may not 
be able to connect to a recipient by dialing an international 
telephone identification number, country code, and the 
recipient’s fax number at the same time. In this case, add a 
pause after the international telephone identification number. 
Because adding a pause provides a point where wait time can 
be added when dialing, it is easier to connect to the recipient. 
 
Keys to be used for this operation
PauseFA XNumeric keys
Start  
 1 Place documents. 
  “Placing Documents” (àP.2-4) 
 
 “Document Requirements ” (àP.2-2) 
 2 Press []. 
 3  Set scanning settings for documents as needed. 
  “Fax Settings” ( àP.6-3) 
 4  Use the numeric keys to enter the international 
access code. 
 For details on international access codes, contact your telephone 
company. 
       
Fax Number 
     012
(Apply: Press OK) 
 5 Press [] (Pause) to enter a pause as 
needed. 
 
-  The letter  indicating a pause is displayed. 
 
-  The default pause is two seconds*. To change the pause time, 
see “Pause Time”  (àP.6-21). 
 
-  When you are adding pauses consecutively, press [
] 
(Pause) again. 
*   The default value varies depending on the country where you  are using the machine. 
       
Fax Number 
     012P
(Apply: Press OK) 
 6  Enter the country code, the area code, and the 
fax/telephone number using the numeric keys. 
       
Fax Number 
     012p031XXXXXX
(Apply: Press OK)  
 7 Press [] (Pause) to add a pause at the 
end of the fax/telephone number as needed. 
•   The letter  is displayed at the end of the fax number. 
•   The pause added to the end of the number is fixed at 10 
seconds. 
       
Fax Number 
     012p031XXXXXXP
(Apply: Press OK) 
 8 Press [] (Start). 
  
   
						

							6-9
Using the Fax Functions
     Sending to Multiple Destinations at a 
Time (Sequential Broadcast) 
 You can send the same document to multiple destinations.  
 
Keys to be used for this operation
OK
Numeric keys
Start 
 1 Place documents. 
  “Placing Documents” (àP.2-4) 
 
 “Document Requirements ” (àP.2-2) 
 2 Press [] or [] to select , 
and then press [OK]. 
       
Specify destination.
  01/01/2011 12:52AM
 Sharpness:  0
 Specify Destination  
+
-
 
 3 Press [] or [] to select a method for specifying 
destinations, and then press [OK]. 
•  Fax (New) 
•  Address Book 
•  Coded Dial 
 
 “Specifying Destinations” (àP.6-4) 
       
Specify Destination
 Fax (New)
 Address Book
 Coded Dial
 
  
 4  Repeat Step 2 and 3 to enter all the destinations. 
 5 Press [] (Start). 
 
 NOTE 
 The number of destinations capable of sequential 
broadcast 
 You can select destinations in the following combinations. 
•   Specifying destinations using numeric keys: Up to 10  destinations 
•   One-touch keys: Up to 4 destinations 
•   Coded dial codes: Up to 100 destinations 
 When specifying destinations using the numeric keys 
 Enter the numbers, and then press [OK]. 
 When checking the specified destinations 
 Press  [] or [] to select , and then 
press [OK]. 
       
Specify destination.
  01/01/2011 12:52AM
    
 Specify Destination
 Confirm/Edit Destina  
   
						

							6-10
Using the Fax Functions
 This section describes the procedure for receiving faxes.  
 Receive  Mode  
 Your machine provides multiple methods for automatically or manually receiving faxes. 
 To select the receive mode that best suits your needs, refer to the flowcharts that follow. 
 The default receive setting is  mode.  
 
Auto modeReceives faxes automatically.
The receiving method depends on whether an external telephone is connect\
ed.
Operation for when an incoming call is received
* You can change the number of times the incoming call rings in Incoming R\
ing on P. 6-23.
Without an external telephone connected
When the call is a fax
When the call is a fax When the call is a fax When the call is a 
voice call When the call is a 
voice call
When you pick up the handset while the 
incoming call rings
When you do not pick up the handset while 
the incoming call rings
When the call is a voice call
An incoming call rings for the specified number of times.
*
The machine receives 
the fax automatically. The machine does not respond.
You can start talking 
as is. The machine receives the 
fax automatically.
You cannot start talking.
With an external telephone connected
You can hear a beep. 
Following the procedure 
below, receive the fax.
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset.  
 Receiving  Faxes   
						

							6-11
Using the Fax Functions
  
 
For details about the ring start time, 
incoming ring time, and after ring option, 
see Detailed Settings for the Fax/Tel Mode on P. 6-13.
*1  You can change the number of times the incoming ringing in Incoming Ring on P. 6-23.
*2  To adjust the delay before the telephone rings during an incoming call, set the .
*3  To adjust the length of the incoming ring, set the .
*4  To specify how the machine behaves when you do not answer an incoming call, set the  
option.
Operation for when an incoming call is received
An incoming call rings for the specified number of times.*1
When you do not pick up the handset 
within the specified number of times When you pick up the handset within 
the specified number of times
When the call is a fax When the call 
is a voice call
You can hear a 
beep.Following the 
procedure below, receive the 
fax.
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset. You can start 
talking as is.
The machine judges whether the 
incoming call is a fax or voice call.*2
When the call is 
a fax
When the call is 
a voice call
The machine receives 
the fax automatically. The telephone rings.*3
When you pick up the 
handset during ringing When you do not pick up 
the handset during ringing
You can start talking as is.
The machine hangs up the 
telephone or switches to the fax 
receive mode.
*4
Receives faxes automatically. (When a call comes in, the telephone will ring. To disable the incoming ring, 
see Incoming Ring (

:P.6-23))
Respond to a telephone call by picking up the handset.Fax/Tel Auto 
Switch mode
  
 
The telephone rings the number of times specified for the built-in 
answering machine.*1
When you pick up the handset during 
ringing When the built-in answering machine 
starts up
When the call is a fax When the call is a 
voice call
The built-in answering 
machine records the 
message.
*2
You can start talking as 
is.
When the call is a 
voice callWhen the call is a fax
The machine receives the 
fax automatically.You can hear a beep. 
Following the procedure 
below, receive the fax.
(1) Press [Fax].
(2) Press [   ] or [   ] to select , and 
then press [OK].
(3) Hang up the handset.
Answer modeReceives faxes automatically.
The built-in answering machine will record messages for unanswered incom\
ing calls. 
*1  Set your answering machine to answer after a few rings.*2  Record a message on your answering machine.
  (It is recommend that you insert about 4 seconds of silence at the  beginning of the message or limit the message within 20 seconds.)
Operation for when an incoming call is received
     
						

							6-12
Using the Fax Functions
 
Operation for when an incoming call is received
*1  If Auto RX Switch (P. 6-23) is set to , the machine switches to the fax receive operation automatically when the machine rings for a certain tim\
e.
*2  When Remote RX (P. 6-23) is set, you can also receive fax documents by dialing from your telephone.
The external phone rings.
When you pick up the handset while the 
telephone rings
When the call is a fax When the call is a voice callWhen you do not pick up the handset while 
the telephone rings
The machine cannot receive a call or fax.*1
You can start talking as is.
You can hear a beep. 
Following the procedure 
below, receive the fax.
*2
(1) Press [Fax].
(2) Press [   ] or [   ] to select 
, and 
then press [OK].
(3) Hang up the handset.
Manual modeIn manual mode, you must pick up the handset to answer calls or receive \
faxes.
Use this mode if you expect to receive more incoming telephone calls tha\
n faxes or expect to seldom receive faxes.
  
 
The DRPD service allows you to assign distinctive ring patterns for two \
phone numbers on a single telephone line. 
Your machine will automatically monitor incoming calls and, based on the \
ring pattern, will let you know if the incoming call i s a fax or 
voice call. Set the fax ring pattern that matches the pattern assigned b\
y your telephone company. Contact your telephone compan y 
for availability.DRPD 
(Distinctive Ring 
Pattern Detection)  mode
 
 Changing the Receive Mode  
 Select the fax receive mode that best suits your needs. 
 
Keys to be used for this operation
OK
FA X  
 1 Press []. 
 2 Press [] or [] to select , and then 
press [OK]. 
       
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
. ..  
 3 Press [] or [] to select a receive mode, and 
then press [OK]. 
       
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answer  
 If you select  
 You need to specify the detailed settings. See “Detailed Settings 
for the Fax/Tel Auto Switch Mode” (àP.6-13) and specify the 
settings. 
 If you select  
 Press  [
] or [] to select a ring pattern, and then press [OK]. 
  NOTE  
 Depending on the connected telephone 
 Sending or receiving may not work properly. 
  
   
						

							6-13
Using the Fax Functions
     Detailed Settings for the Fax/Tel Auto 
Switch Mode 
 Set the ringing time or the operations for the Fax/Tel Auto 
Switch mode. 
 
Keys to be used for this operation
OK
FA X 
 1 Press []. 
 2 Press [] or [] to select , and then 
press [OK]. 
       
Specify destination.
01/01/2011 12:52AM
 RX Mode: Auto
 Resolution: 200 x 1
. ..  
 3 Press [] or [] to select , 
and then press [OK]. 
       
RX Mode
 Auto
 Fax/Tel Auto Switch
 Manual
 Answer  
 4 Press [] or [] to select an item to be specified, 
and then press [OK]. 
       
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX 
  Specify how long the machine will attempt 
to detect a fax tone before the handset 
starts ringing. Specify a duration between 
4 seconds and 30 seconds, and then press 
[OK]. 
  Set how long the handset will ring during 
an incoming call. Specify a duration 
between 15 seconds and 300 seconds, and 
then press [OK]. 
 Specify how the machine should behave 
when an incoming call is not answered. 
Select  or , and then press 
[OK].
 - : Disconnects the call.
 
- : Receives a fax.
 5 Press [] or [] to select , and then 
press [OK]. 
 The receive mode is changed. 
       
Fax/Tel Auto Switch
 
 Ring Start Time:  6
 Incoming Ring Time: 
...
 After Ring: RX 
   
						

							6-14
Using the Fax Functions
 When a fax is stored in memory, you can manually forward it to 
a specified destination. 
 
Keys to be used for this operation
OKStart
Status Monitor/Cancel 
 1 Press [] (Status Monitor/Cancel). 
 2 Press [] or [] to select , and then press [OK]. 
     
Status Monitor/Cancel
 Device Status
 Copy Job Status
 Fax Job Status/Histo
 Print Job Status  
 3 Press [] or [] to select , and 
then press [OK]. 
     
Fax Job Status/History
 TX Job Status
 RX Job Status
 Job History 
 
 4 Press [] or [] to select a job that you want to 
forward, and then press [OK]. 
 You cannot forward received faxes during 
 
-  a receiving operation 
 
-  a normal printing operation after completion of receiving 
     
Fax RX Job Status
 12:52AM Receiving
 12:54AM Waiting:RX
 
    5
 Press [] or [] to select , and then 
press [OK]. 
     
Details
 
 
 Job Number: 0004
 Status: Waiting to 
...  
 6  Specify the forwarding destination. 
 You can specify the destination via one of the following methods. 
 
 “Specifying Destinations with the One-Touch Keys” (àP.6-4) 
 
 “Specifying Destinations Using Coded Dialing” (àP.6-4) 
 
 “Specifying Destinations Using the Address Book” ( àP.6-5) 
    
    CANON 0123456789
    GroupA 2 Destin
...
    User01 01234567...
All  A-Z  
 7 Press [] (Start). 
  
   Forwarding Received Fax Documents in Memory to Other 
Destinations (Manual Forwarding)   
						

							6-15
Using the Fax Functions
 You can check the status of or manage fax documents that are 
in the machine’s memory. 
  
 Checking and Canceling Fax Jobs   
 You can check detailed information about fax jobs currently 
being sent or received, or waiting to be sent or received. Also, 
you can also cancel unnecessary jobs (documents). 
 
Keys to be used for this operation
OK
Status Monitor/Cancel 
 1 Press [] (Status Monitor/Cancel). 
 2 Press [] or [] to select , and then press [OK]. 
     
Status Monitor/Cancel
 Device Status
 Copy Job Status
 Fax Job Status/Histo
 Print Job Status  
 3 Press [] or [] to select  or , and then press [OK]. 
     
Fax Job Status/History
 TX Job Status
 RX Job Status
 Job History 
 
 4 Press [] or [] to select a job to be checked or 
canceled, and then press [OK]. 
     
Fax TX Job Status
 12:52AM Sending
 12:54AM Waiting:Scan
 
 The detailed information is displayed. 
     
Details
 
 Job Number: 0004   
 Status: Sending
 Time: 01/01 12:52 AM  
  
  
 For  canceling 
 (1)  Press  [] or [] to select , and then press [OK]. 
         
Details
 
 Job Number: 0004
 Status: Sending
 Time: 01/01 12:52 AM  
 (2)  Press  [] to select , and then press [OK]. 
  
      
Cancel?
No
Yes
 
 The sending or receiving job is canceled. Fax transmission to all 
the destinations will be canceled for sequential broadcast. 
  
  
 (3)  Press  [] (Status Monitor/Cancel) to close the screen. 
  NOTE 
 Pressing  [] (Stop) can also cancel the fax jobs  
 You can cancel the fax job also by pressing [
] (Stop). 
*   If only one job is processing or waiting to be sent or received,  you can stop the job by pressing [
] (Stop) twice. 
  
  
  For checking only 
 Press  [] (Status Monitor/Cancel) to close the screen. 
  
   Printing  Received  Fax  Documents 
 You can print fax documents saved in the memory. 
  NOTE 
 When printing received documents 
•   You cannot specify a particular document to print. All received faxes that are stored in memory will be printed. 
•   No preview function is available for stored faxes. 
 If time is specified in  
 Fax documents are printed automatically at . 
  
 
Keys to be used for this operation
Menu
OK  
   Checking and Managing Fax Documents in Memory  
						

							6-16
Using the Fax Functions
 1 Press [] (Menu). 
 2 Press [] or [] to select , and then press [OK]. 
     
Menu
 Fax TX Settings
 Fax RX Settings
 Adjustment/Maintena
...
 System Management Se  
  When the system manager PIN is specified
 
 Enter the system manager PIN. 
 
  “ Text Input Method” (àP.1-9) 
 When you finished entering, press [
] or [] to select , 
and then press [OK]. 
     
System Manager PIN
 *******
 
 1 2 3 4 5 6 7 8 9 0
 
 
 3 Press [] or [] to select , and then press [OK]. 
     
 System Settings
  System Manager Info
...
  Device Information ...
  Network Settings
  Communication Manage  
 4 Press [] or [] to select , and then press [OK]. 
 If  is specified, use the numeric keys to enter it, 
and then press [OK]. 
     
Communication Mgt. Set
 Fax Settings
 Memory Lock Settings
 
 5 Press [] or [] to select , and then press 
[OK]. 
     
Memory Lock Settings
 Off
 On
 
 Fax documents saved in the memory are printed. 
 6 Press [] (Menu) to close the menu 
screen. 
   Checking and Deleting Received Fax 
Documents  
 You can check detailed information about fax documents 
saved in memory. Also, you can delete unnecessary 
documents. 
  NOTE  
 Stored documents in memory 
 You can specify the destination to forward the documents. 
 
  “Forwarding Received Fax Documents in Memory to Other 
Destinations (Manual Forwarding)” (àP.6-14) 
 You can print stored documents. 
 
 “Printing Received Fax Documents” (àP.6-15) 
  
 
Keys to be used for this operation
OK
Status Monitor/Cancel  
 1 Press [] (Status Monitor/Cancel). 
 2 Press [] or [] to select , and then press [OK]. 
     
Status Monitor/Cancel
 Device Status
 Copy Job Status
 Fax Job Status/Histo
 Print Job Status  
 3 Press [] or [] to select , and 
then press [OK]. 
     
Fax Job Status/History
 TX Job Status
 RX Job Status
 Job History 
 
 4 Press [] or [] to select a job to be checked or 
deleted, and then press [OK]. 
     
Fax RX Job Status
 12:52AM Receiving
 12:54AM Waiting:RX
 
 The detailed information is displayed. 
     
Details
 
 
 Job Number: 0004
 Status: Receiving