Canon printer imageCLASS MF4570dn User Manual

							5-1
Chapter
5
    Registering Destinations in the Address Book  
 This section describes the procedures for registering destinations in the address book and 
changing or deleting the registered settings. 
Address Book 5-2
One-touch Keys  5-2
Coded Dialing  5-2
Group Dialing  5-2
Registering and Editing One-Touch Keys  5-3
Registering and Editing via the Operation Panel 5-3
Registering and Editing One-Touch Keys via the Remote UI 
(MF4570dn Only)  5-5
Registering and Editing Coded Dial Codes  5-6
Registering and Editing via the Operation Panel 5-6
Registering and Editing a coded Dial Code via the Remote UI 
(MF4570dn Only)  5-8
Registering and Editing Recipients for 
Group Dialing  5-9
Registering and Editing a Destination Group via the 
Operation Panel  5-9
Registering and Editing a Destination Group via the Remote UI 
(MF4570dn Only)  5-12 
						

							5-2
Registering Destinations in the Address Book
 When faxing documents, you can specify a destination by 
manually entering characters with the numeric keys or by 
selecting a pre-registered destination from the address book. 
 You can register frequently used destinations under one-touch 
keys and coded dial codes. 
 You can also save one-touch keys and coded dial codes as a 
group. 
 You can register destinations using the operation panel. 
*   If you are using MF4570dn, you can also use the Remote UI to register destinations. 
  
 One-touch  Keys  
 You can register up to 4 destinations to one-touch keys. Once 
registered, pressing the appropriate one-touch key will recall 
the destination number. 
 
 “Registering and Editing One-Touch Keys” (àP.5-3) 
  
 Coded  Dialing  
 You can register up to 100 destinations to coded dial codes. 
Once registered, entering the coded dial code will recall the 
destination number. 
 
 “Registering and Editing Coded Dial Codes” (àP.5-6) 
  
 Group  Dialing  
 You can group the registered recipients (up to 50 recipients) 
under one-touch keys and coded dial codes. Group addresses 
are to be registered for an unused one-touch key or coded dial 
code. Simply specifying the one-touch key or coded dial code 
allow you to specify multiple addresses registered as a group. 
 
  “Registering and Editing Recipients for Group Dialing”  (àP.5-9) 
  
  NOTE 
 Saving/Reading the address book 
 The address book can be saved as a file in your computer using the 
Remote UI, and the saved file can be read in the machine. 
 
 e-Manual  à Setting and Managing from Computer  à 
Managing the Address Book 
 However, you cannot edit the address book saved as a file. 
 Viewing destinations registered in the address book 
 You can view destinations by printing destination lists. 
 
 e-Manual  à Basic Operation à Printing a List à Printing an 
Address Book List 
  
 Address  Book  
						

							5-3
Registering Destinations in the Address Book
 This section describes the following procedure.    •   Storing one-touch keys 
•   Editing one-touch keys 
•   Deleting one-touch keys 
  
  
 Registering and Editing via the 
Operation Panel 
 
Keys to be used for this operation
OK
FA X
Address Book
Back
Tone, Numeric keys  
 1 Press []. 
 2 Press [] (Address Book). 
 
Ô  When storing a one-touch key newly 
 (1)  If there are destinations registered, press [
].
If you are registering a destination for the first time, 
proceed to step (2). 
 (2)  Press  [
] or [] to select , and then press [OK]. 
     
Register New Destina
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select , and then press 
[OK]. 
     
Register Location
 Coded Dial
 One-Touch
 
    (4)  Press  [
] or [] to select , and then press [OK]. 
  
  
Destination Type
 Fax
 Group
 
 (5)  Press  [] or [] to select the number to be registered, 
and then press [OK]. 
     
Enter Registration No.
 01 Not Registered
 02 Not Registered
 03 Not Registered
 04 Not Registered
 
 (6)  Press  [] or [] to select , and then press [OK]. 
     
Fax
 
 Name:
 Destination:
 One-Touch: 01
 
 (7)  Use the numeric keys to specify .
 “Text Input Method” ( àP.1-9) 
     
Name (Max 16 char.)
CANON
 
 Entry Mode: A  
 (8)  Press  [] or [] to select , and then press [OK]. 
  
  
Name (Max 16 char.)
CANON
 
 Entry Mode: A  
 (9)  Press  [] or [] to select , and then press 
[OK]. 
     
Fax
 
 Name: CANON
 Destination:
 One-Touch: 01
 
 (10)  Use the numeric keys to specify .
Press [OK] to specify  as needed. 
     
Destination (Max 40)
0123456789
 
 Settings  
  
   Registering and Editing One-Touch Keys  
						

							5-4
Registering Destinations in the Address Book
 (11)  Press  [] or [] to select , and then press [OK]. 
    
Destination (Max 40)
0123456789
 
 Settings  
 (12)  Press  [] or [] to select , and then press [OK]. 
  
  
Fax
 
 Name: CANON
 Destination: 0123456
...
 One-Touch: 01 
  
 
Ô  Editing a one-touch key 
 (1)  Press  [
]. 
     
     CANON 0123456789
All  A-Z  
 (2)  Press  [] or [] to select , and then 
press [OK]. 
     
Register New Destin...
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a destination that you want to 
edit, and then press [OK]. 
     
     CANON 0123456789
All  A-Z   0-9  
 (4)  Press  [] or [] to select an item that you want to edit, 
and then press [OK]. 
 
-  Name 
 
-  Destination 
 
-  One-Touch 
     
Fax
 
 Name: CANON02
 Destination: 9876543
...
 One-Touch: 02 
    (5)  When you finish editing, press [
] or [] to select 
, and then press [OK]. 
 (6)  Press  [
] or [] to select , and then press [OK]. 
     
Fax
 
 Name: CANON02
 Destination: 9876543
...
 One-Touch: 02 
  
 
Ô  Deleting a one-touch key 
 (1)  Press  [
]. 
     
     CANON 0123456789
All  A-Z  
 (2)  Press  [] or [] to select , 
and then press [OK]. 
     
Edit Address Book
Address Book Details
Delete From Address 
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a destination that you want to 
delete, and then press [OK]. 
     
     CANON 0123456789
All  A-Z   0-9  
 (4)  Press  [] to select , and then press [OK]. 
  
  
Delete from
address book?
No
Yes 
 3 Press [] (Back) to close the menu screen. 
   
						

							5-5
Registering Destinations in the Address Book
   Registering and Editing One-Touch Keys 
via the Remote UI (MF4570dn Only) 
 1  Start the web browser. 
 2  Enter “http:///” in the address field, and then press the [ENTER] key 
on your keyboard. 
 Input  Example:  “http://192.168.0.215/” 
       
 3  Log on to the Remote UI. 
 (1)  Select [System Manager Mode]. 
 (2)  Enter [System Manager PIN]. 
 (3)  Click  [OK]. 
  
  
(1)
(1)(2)
(3)  
 4 Click [Address] 
à [One-Touch]. 
     
(1)
(2)
 
    
Ô  Storing a one-touch key newly 
 Proceed to Step 5. 
  
 
Ô  Editing a one-touch key 
 (1)  Click the number or name. 
 (2)  Click  [Edit]. 
 (3)  Specify the required settings in the edit screen for  destinations, and then click [OK]. 
  
 
Ô  Deleting a one-touch key 
 (1)  Select the check box for which you want to delete the  number, and then click [Delete]. 
 5  Click [Not Registered] or the number which is not registered. 
       
 6  Select [Fax] from the drop-down list. 
  
    
 7  Specify the required settings, and then click [OK]. 
  
  
(1)
(2)  
   
						

							5-6
Registering Destinations in the Address Book
 This section describes the following procedure.    •   Storing coded dial codes 
•   Editing coded dial codes 
•   Deleting coded dial codes 
  
  
 Registering and Editing via the 
Operation Panel 
 
Keys to be used for this operation
OK
FA X
Address Book
Back
Tone, Numeric keys  
 1 Press []. 
 2 Press [] (Address Book). 
 
Ô  Storing a coded dial code newly 
 (1)  If there are destinations registered, press [
].
If you are registering a destination for the first time, 
proceed to step (2). 
 (2)  Press  [
] or [] to select , and then press [OK]. 
     
Register New Destina
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select , and then press 
[OK]. 
     
Register Location
 Coded Dial
 One-Touch
 
    (4)  Press  [
] or [] to select , and then press [OK]. 
  
  
Destination Type
 Fax
 Group
 
 (5)  Press  [] or [] to select , and then press [OK]. 
     
Fax
 
 Name:
 Destination:
 Coded Dial: 001
 
 (6)  Use the numeric keys to specify . 
 “Text Input Method” ( àP.1-9) 
     
Name (Max 16 char.)
CANON
 
 Entry Mode: A  
 (7)  Press  [] or [] to select , and then press [OK]. 
  
  
Name (Max 16 char.)
CANON
 
 Entry Mode: A  
 (8)  Press  [] or [] to select , and then press 
[OK]. 
     
Fax
 
 Name: CANON
 Destination:
 Coded Dial: 001
 
 (9)  Use the numeric keys to specify .  Press [OK] to specify  as needed. 
     
Destination (Max 40)
0123456789
 
 Settings  
 (10)  Press  [] or [] to select , and then press [OK]. 
  
  
Destination (Max 40)
0123456789
 
 Settings  
  
   Registering and Editing Coded Dial Codes  
						

							5-7
Registering Destinations in the Address Book
 (11)  Press  [] or [] to select , and then press 
[OK]. 
     
Fax
 
 Name: CANON
 Destination: 0123456
...
 Coded Dial: 001 
 (12)  Press  [] or [] to select the number to be registered, 
and then press [OK]. 
     
Enter Registration No.
 001 Not Registered
 002 Not Registered
 003 Not Registered
 004 Not Registered  
 (13)  Press  [] or [] to select , and then press [OK]. 
  
  
Fax
 
 Name: CANON
 Destination: 0123456
...
 Coded Dial: 001 
  
 
Ô  Editing a coded dial code 
 (1)  Press  [
]. 
     
     CANON 0123456789
All  A-Z  
 (2)  Press  [] or [] to select , and then 
press [OK]. 
     
Register New Destin...
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a destination that you want to 
edit, and then press [OK]. 
     
    CANON 0123456789
All  A-Z   0-9  
  
 (4)  Press  [
] or [] to select an item that you want to edit, 
and then press [OK]. 
•  Name 
•  Destination 
•  Coded Dial 
     
Fax
 
 Name: CANON02
 Destination: 9876543
...
 Coded Dial: 002 
 (5)  When you finish editing, press [] or [] to select 
, and then press [OK]. 
 (6)  Press  [
] or [] to select , and then press [OK]. 
     
Fax
 
 Name: CANON02
 Destination: 9876543
...
 Coded Dial: 002 
 
Ô  Deleting a coded dial code 
 (1)  Press  [
]. 
     
     CANON 0123456789
All  A-Z  
 (2)  Press  [] or [] to select , 
and then press [OK]. 
     
Edit Address Book
Address Book Details
Delete From Address 
All  A-Z  
 When the address book PIN is specified 
 Use the numeric keys to enter the PIN, and then press 
 [OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select a destination that you want to 
delete, and then press [OK]. 
     
    CANON 0123456789
All  A-Z   0-9  
 (4)  Press  [] to select , and then press [OK]. 
  
  
Delete from
address book?
No
Yes 
 3 Press [] (Back) to close the menu screen. 
   
						

							5-8
Registering Destinations in the Address Book
   Registering and Editing a coded Dial Code 
via the Remote UI (MF4570dn Only) 
 1  Start the web browser. 
 2  Enter “http:///” in the address field, and then press the [ENTER] key 
on your keyboard. 
 Input  Example:  “http://192.168.0.215/” 
       
 3  Log on to the Remote UI. 
 (1)  Select [System Manager Mode]. 
 (2)  Enter [System Manager PIN]. 
 (3)  Click  [OK]. 
  
  
(1)
(1)(2)
(3)  
 4 Click [Address] 
à
[Coded Dial]. 
     
(1)
(2)  
  
 
Ô  Storing a coded dial code newly 
 Proceed to Step 5. 
    
Ô  Editing a coded dial code 
 (1)  Click the number or name. 
 (2)  Click  [Edit]. 
 (3)  Specify the required settings in the edit screen for  destinations, and then click [OK]. 
  
 
Ô  Deleting a coded dial code 
 (1)  Select the check box for which you want to delete the  number, and then click [Delete]. 
 5  Click [Not Registered] or the number which is not registered. 
       
 6  Select [Fax] from the drop-down list. 
  
    
 7  Specify the required settings, and then click [OK]. 
  
  
(1)
(2)   
						

							5-9
Registering Destinations in the Address Book
 You can perform the following procedures.    •   Registering group addresses 
•   Adding a recipient to group addresses 
•   Deleting a recipient from group addresses 
•   Changing a group name 
•   Deleting group addresses 
  
  IMPORTANT 
 Before registering group addresses 
•   Register group addresses for an unused one-touch key or coded 
dial codes. Keep a one-touch key or coded dial available for 
group dialing. 
•   Recipients must be registered to one-touch keys or coded dial  codes before they can be added to a group. 
  
  
  
 Registering and Editing a Destination 
Group via the Operation Panel 
 
Keys to be used for this operation
OK
FA X
Address Book
Back
Tone, Numeric keys  
 1 Press []. 
 2 Press [] (Address Book). 
  
  
    CANON01 012345678
    CANON02 98765432
...
    CANON03 00112233...
All  A-Z 
 
Ô  Registering group addresses newly 
 (1)  Press  [
]. 
 (2)  Press  [
] or [] to select , and then press [OK]. 
     
Register New to Addr
Edit Address  Book
Address Book Details
All      A-Z  
  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
 (3)  Press  [] or [] to select  or , 
and then press [OK]. 
     
Register Location
 Coded Dial
 One-Touch
 
 (4)  Press  [] or [] to select , and then press [OK]. 
     
Destination Type
 Fax
 Group
 
 (5)  If you selected  in Step (3), press [] or 
[
] to select the number to be registered, and then press 
[OK]. 
     
Enter Registration No.
 01    CANON01 012345
...
 02    CANON02 987654...
 03 Not Registered
 04 Not Registered  
 (6)  Press  [] or [] to select , and then press [OK]. 
  
  
Group
 
 Name:
 Destinations: 000
 One-Touch: 03
 
 (7)  Use the numeric keys to specify .
 “Text Input Method” ( àP.1-9) 
     
Name (Max 16 char.)
GROUP
 
 Entry Mode: A  
 (8)  Press  [] or [] to select , and then press [OK]. 
  
  
Name (Max 16 char.)
GROUP
 
 Entry Mode: A  
  
   Registering and Editing Recipients for Group Dialing  
						

							5-10
Registering Destinations in the Address Book
 (9)  Press  [] or [] to select , and then press 
[OK]. 
     
Group
 
 Name: GROUP
 Destinations: :000
 One-Touch: 03
 
 (10)  Press  [] or [] to select , and then press [OK]. 
     
Destination
 
 
 
 (11)  Press  [] or [] to select a destination that you want to 
add, and then press [OK]. 
     
    CANON01 012345678
    CANON02 98765432
...
    CANON03 00112233...
All  A-Z   0-9 
 (12)  Repeat Step (10) and (11) to select the destinations to be 
added. 
 (13)  Press  [
] or [] to select , and then press [OK]. 
     
Destination
 
 
    CANON01 0123456789
    CANON02 9876543210  
 (14)  Press  [] or [] to select , and then press [OK]. 
  
  
Group
 
 Name: GROUP
 Destinations: 002
 One-Touch: 03
 
 
Ô  Adding destinations to a group 
 (1)  Press  [
]. 
 (2)  Press  [
] or [] to select , and then 
press [OK]. 
     
Register New Destin...
Edit Address Book
Address Book Details
All  A-Z  
 When the address book PIN is specified  
 Use the numeric keys to enter the PIN, and then press 
[OK]. 
  
  
Address Book PIN
 
   (Apply: Press OK)
*******
 
    (3)  Press  [
] or [] to select a group to which destinations 
are added, and then press [OK]. 
     
    CANON02 9876543...
    CANON03 0011223...
    GROUP 02 Destina
All  A-Z   0-9 
 (4)  Press  [] or [] to select , and then press 
[OK]. 
     
Group
 
 Name: GROUP
 Destinations: 002
 One-Touch: 03
 
 (5)  Press  [] or [] to select , and then press [OK]. 
     
Destination
 
 
    CANON01 0123456789
    CANON02 9876543210  
 (6)  Press  [] or [] to select a destination to be added, and 
then press [OK]. 
     
    CANON01 01234567...
    CANON02 98765432...
     CANON03 001122334
All  A-Z   0-9 
 (7)  Press  [] or [] to select , and then press [OK]. 
     
Destination
 
 
   CANON01 01234567
...
   CANON02 98765432...  
 (8)  Press  [] or [] to select , and then press [OK]. 
  
  
Group
 
 Name: GROUP
 Destinations: 003
 One-Touch: 03