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Canon printer imageCLASS MF4570dn User Manual

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    							6-17
    Using the Fax Functions
     For  canceling 
     (1)  Press  [] or [] to select , and then press [OK]. 
            
    Details
     
     
     Job Number: 0004
     Status: Receiving  
     (2)  Press  [] to select , and then press [OK]. 
      
          
    Delete?
    NoYes 
     The received job is deleted. 
     (3)  Press  [
    ] (Status Monitor/Cancel) to close the screen. 
      
      For checking only 
     Press  [] (Status Monitor/Cancel) to close the screen. 
      
      
      
     Checking the History of Received/Sent 
    Fax Documents  
     You can check the history of received or sent faxes 
     
    Keys to be used for this operation
    OK
    Status Monitor/Cancel  
     1 Press [] (Status Monitor/Cancel). 
     2 Press [] or [] to select , and then press [OK]. 
         
    Status Monitor/Cancel
     Device Status
     Copy Job Status
     Fax Job Status/Histo
     Print Job Status  
     3 Press [] or [] to select , and then 
    press [OK]. 
         
    Fax Job Status/History
     TX Job Status
     RX Job Status
     Job History
     
     4 Press [] or [] to select a job to be checked, and 
    then press [OK]. 
     The detailed information is displayed. 
         
    Fax History
     02:07AM Failed #018
     11:19PM Failed #018
     00:00AM Failed #099
     
     5 Press [] or [] to select an item to be checked, 
    and then press [OK]. 
         
    Details
     Job Number: 0004
     Result: Failed #018
     Started: 01/01 12:5
    ...
     Duration: 0000   
     6 Press [] (Status Monitor/Cancel) to close 
    the screen.  
    						
    							6-18
    Using the Fax Functions
     The default values for fax are those functions which are 
    applied automatically when [
    ] (Reset) is pressed or the 
    power is turned ON. You can change the default values to suit 
    your needs. 
     You can register the following types of settings as the default 
    values. 
    •  Resolution 
    •  Density 
    •  Sharpness 
     
    Keys to be used for this operation
    Menu
    OK  
     1 Press [] (Menu). 
     2 Press [] or [] to select , and 
    then press [OK]. 
         
    Menu
     Preferences
     Timer Settings
     Copy Settings
     Fax TX Settings  
     3 Press [] or [] to select , 
    and then press [OK]. 
         
    Fax TX Settings
     Basic Settings
     TX Function Settings
     Fax Setup Guide
     
     4 Press [] or [] to select , and 
    then press [OK]. 
         
    TX Function Settings
     Change Defaults
     ECM TX
     Pause Time
     Auto Redial  
      
     5 Press [] or [] to select a setting item, and then 
    press [OK]. 
     
    -  Resolution/Density/Sharpness
    For details on settings, see “Fax Settings” ( àP.6-3). 
              
    Change Defaults
     
     Resolution: 200 x 100
     Density:  0
     Sharpness:  0 
    +
    -
    +
    -
     
     6  After specifying the setting, press [] or [] to 
    select , and then press [OK]. 
         
    Change Defaults
     
     Resolution: 200 x 10
    ...
     Density:  0
     Sharpness:  0 +
    -
    +
    -
     
     7 Press [] (Menu) to close the menu 
    screen. 
       Changing the Default Values for Fax   
    						
    							6-19
    Using the Fax Functions
     Change the settings for sending and receiving faxes. 
     For details on the procedure for setting specifications or the 
    setting items, see the next items. 
     
     “Setting Procedure for Sending Faxes” (àP.6-19) 
     
     “Setting Items” (àP.6-19) 
     
     “Setting Procedure for Receiving Faxes” (àP.6-21) 
     
     “Setting Items for the Receive Settings” (àP.6-22) 
     
     “System Settings Procedure” (àP.6-23) 
     
     “Setting Items” (àP.6-24) 
       Setting Procedure for Sending Faxes 
     Specify the settings for sending faxes using the following 
    procedure. 
     This section describes the procedure for changing the setting 
    for “ECM TX” as an example. 
     
    Keys to be used for this operation
    Menu
    OK  
     1 Press [] (Menu). 
     2 Press [] or [] to select , and 
    then press [OK]. 
         
    Menu
     Preferences
     Timer Settings
     Copy Settings
     Fax TX Settings  
     3 Press [] or [] to select , 
    and then press [OK]. 
         
    Fax TX Settings
     Basic Settings
     TX Function Settings
     Fax Setup Guide
     
     4 Press [] or [] to select , and then 
    press [OK]. 
         
    TX Function Settings
     Change Defaults
     ECM TX
     Pause Time
     Auto Redial  
     5 Press [] or [] to select  or , and 
    then press [OK]. 
         
    ECM TX
     Off
     On
     
     *  When  appears in the screen, you must select  
    and press [OK] after specifying the setting. 
     6 Press [] (Menu) to close the menu 
    screen. 
     The setting is complete. 
      
       Setting  Items 
     The following settings are available for sending faxes. 
    Send/Receive Settings 
    Basic 
    Settings
     “Register Unit Name” (àP.6-20)
     “Register Unit Telephone Number” ( àP.6-20)
     “Select Line Type” (àP.6-20)
     “Public Line Connection” (àP.6-20)
     “Off-Hook Alarm” (àP.6-20)
     “Sender ID” (àP.6-20)
    TX Function 
    Settings
     “Change Defaults” (àP.6-20)
     “ECM TX”  (àP.6-20)
     “Pause Time”  (àP.6-21) 
     “Auto Redial” ( àP.6-21) 
      “Check Dial Tone Before Sending” (àP.6-21)
     Changing the Fax Settings (Items Specified Using the [Menu] Button)   
    						
    							6-20
    Using the Fax Functions
       Register  Unit  Name 
     Your name or company’s name must be registered as the 
    machine’s name. 
     When you send a document, the name that you registered 
    will appear at the top of the recipient’s paper. 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     You can enter characters (up to 24 characters). 
     
     “Text Input Method” ( àP.1-9) 
      NOTE 
     How to use a username 
     When you send a document, the sender information that you 
    registered is printed on the recipient’s paper. 
     
    Sending Date/TimeFax/Telephone Number
    (FAX No.)
    Page Number
    Sender Name
    (Unit Name)
    Telephone Number Mark
    01/01/2011 02:07 PM  FAX 123XXXXXXXCANON P.0001  
      
       Register  Unit  Telephone  Number 
     Register your machine’s fax number. 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     You can enter numbers with the numeric keys (up to 20 
    characters). 
       Select  Line  Type 
     If you cannot send a fax, change this setting. 
     If you are not sure about your telephone line type, contact 
    your local telephone company. 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     (Bold: Default settings) 
    Dial 10 PPS Specify when you are using a dial-line.
    Tone Specify when you are using a tone-line.
       Public  Line  Connection 
     The following problems may occur when fax receive mode 
    is selected to . 
    •   The external telephone does not ring. 
    •   Cannot make a call using the external telephone. 
     You can solve these problems by changing this setting. 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     (Bold: Default settings) 
    Direct Use this setting under normal conditions
    Adapter 1 Select this option if a problem occurs when 
     is selected.
    Adapter 2 Select this option if the problem continues 
    when  is selected.
      
       Off-Hook  Alarm 
     Specify whether or not to sound an alarm when the 
    telephone handset is off the hook. 
     You can also set the volume of the alarm sound. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off No alarm will sound.
    On Off-Hook Alarm Volume: 
    1 to 5 An alarm will sound at the 
    specified volume.
       Sender  ID 
     You can specify whether the sender ID is added to a 
    document to be sent. 
     The sender ID is printed on the top of the sent document. 
    Information such as your fax number and name is printed, 
    enabling the recipient to know who sent the document. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off No sender ID is added.
    On Print Location:
    On Image, Above Image
    Select the location where the 
    sender ID is printed.
    Mark No. as TEL/FAX:
    FAX , TEL Select a character to be added 
    in front of a telephone number.
       Change  Defaults 
     You can change the settings for when turning the power 
    ON or pressing [] (Reset). 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     For details on the settings, see the following item. 
     
     “Changing the Default Values for Fax” (àP.6-18) 
       ECM  TX 
     The ECM (Error Correction Mode) is a function for detecting 
    and correcting errors during fax communication. Using 
    the ECM function can diminish send errors even over poor 
    connections 
      NOTE 
     Check the settings for the recipient’s machine also. 
     The ECM function is available only when the setting for the 
    machine and recipient’s machine are enabled. 
     Even if the ECM function is enabled 
     An error may occur due to the telephone line. 
     When the ECM function is enabled 
     It may take additional time to send documents if a problem occurs 
    with the telephone line. 
       
    						
    							6-21
    Using the Fax Functions
     How to display the settings 
        [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off Does not use the ECM function.
    On Uses the ECM function.
       Pause  Time 
     Specify the length of  a pause when [] (Pause) is 
    pressed. 
     For deatails on adding pauses, see “Sending a Fax Abroad 
    (Adding Pauses)” (àP.6-8) 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    1 to 2 to 15 (seconds)
       Auto  Redial 
     Set auto redialing to automatically reattempt to connect to 
    a destination if the line is busy or a send error occurs. You 
    can also specify the how many time to redial a number and 
    an interval between attempts. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off Does not redial automatically.
    When redialing manually, see 
    “Redialing (Manual Redialing)” 
    (àP.6-6).
    On Redial Times: 
    1 to 2 to 10 (times)
    Set the number of redial 
    attempts.
    Redial Interval: 
    2 to 99 (minutes) Set an interval (in minutes) 
    between redial attempts.
    Redial When Err 
    Occurs: Off,  On Specifies whether or not to redial 
    when a send error occurs.
       Check  Dial  Tone  Before  Sending 
     When sending a fax, you can specify whether or not to 
    verify the dial tone before dialing. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off Does not check the dial tone.
    On Checks the dial tone before dialing.
       Setting Procedure for Receiving Faxes 
     Specify the settings for receiving faxes using the following 
    procedure. 
     This section describes the procedure for changing the setting 
    for “ECM RX” as an example. 
     
    Keys to be used for this operation
    Menu
    OK  
     1 Press [] (Menu). 
     2 Press [] or [] to select , and 
    then press [OK]. 
         
    Menu
     Timer Settings
     Copy Settings
     Fax TX Settings
     Fax RX Settings  
     3 Press [] or [] to select , and 
    then press [OK]. 
         
    Fax RX Settings
     RX Function Settings
     Fax Settings
     
     4 Press [] or [] to select , and then 
    press [OK]. 
         
    Fax Settings
     ECM RX
     Incoming Ring
     Remote RX
     Auto RX Switch
      
    						
    							6-22
    Using the Fax Functions
     5 Press [] or [] to select  or , and 
    then press [OK]. 
         
    ECM RX
     Off
     On
     
     *  When  appears in the screen, you must select  
    and press [OK] to apply the setting. 
     6 Press [] (Menu) to close the menu 
    screen. 
     The setting is complete. 
      
       Setting Items for the Receive Settings 
     The receive settings include the following items. 
    Fax RX Settings 
    RX Function 
    Settings  “2-Sided Printing (MF4570dn Only)” ( àP.6-22)  “Reduce RX Size” (àP.6-22)  “RX Page Footer” ( àP.6-22)  “Continue Print. When Toner Is Nearly Out” (àP.6-
    22)
    Fax Settings
      “ECM RX” (àP.6-22)  “Incoming Ring” (àP.6-23)  “Remote RX” ( àP.6-23)  “Auto RX Switch” (àP.6-23)
       2-Sided  Printing  (MF4570dn  Only) 
     Use this option to save paper by printing on both sides of 
    each sheet. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off Prints on only one side of each sheet.
    On Prints on both sides of each sheet.
       Reduce  RX  Size 
     Use this option to scale images so they fit the selected 
    paper size or at a specified ratio, when receiving faxes. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off No image reduction.
    On Ratio: Auto
    , 97%, 
    95%, 90%, 75% : Reduces the image size by 
    automatically
    adjusting the reduction ratio.
    , , , : 
    Reduces the image according to 
    the specified ratio.
    Reduction Direction: 
    Vertical/Horizontal, 
    Vertical Only : Reduces 
    the image size both vertically and 
    horizontally.
    : Reduces the image 
    vertically only.
      
       RX  Page  Footer 
     Specify whether or not to print a received date, day of the 
    week, time, number, and page number at the bottom of 
    documents when printing received documents. 
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off Does not include the page footer.
    On Includes the page footer.
       Continue Print. When Toner Is Nearly Out 
     Specify whether or not to continue printing received 
    documents when the toner is nearly out. 
      IMPORTANT  
     When using this option, some documents may be light or blurry, 
    due to low toner. Beware that data is erased when a received fax is 
    printed, so you will not be able to reprint a received fax that is too 
    light or blurred to read. 
      
     How to display the settings 
      
      [] (Menu) à  à  à  
     Settings 
     (Bold: Default settings) 
    Off Printing does not continue when the toner is low.
    On Printing continues when the toner is low.
       ECM  RX 
     The ECM (Error Correction Mode) is a function for detecting 
    and correcting errors during fax communication. Using the 
    ECM function can diminish receive errors even over poor 
    connections. 
      NOTE 
     Check the settings for the recipient’s machine also 
     The ECM function is available only when the setting for both the 
    sender’s and recipient’s machines are enabled. 
     Even if the ECM function is enabled 
     An error may occur due to a poor connection. 
     When the ECM function is enabled 
     It may take time to receive documents if a problem occurs with the 
    telephone line. 
      
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     (Bold: Default settings) 
    Off Does not use the ECM function.
    On Uses the ECM function.
       
    						
    							6-23
    Using the Fax Functions
       Incoming  Ring 
     Specify whether or not the external telephone will ring 
    during an incoming call if  is set to  or 
    . 
     You can also specify the number of ringing times. 
     After the external telephone rings for specified times, the 
    machine automatically starts receiving when receiving a 
    fax. When receiving a call, only when  is set to 
    , the machine’s speaker rings. 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     (Boldface: Default settings) 
    Off The telephone does not ring 
    during an incoming call.
    On Ring Times: 1 to 2 to 99 
    (times) The telephone rings during an 
    incoming call.
    You can specify the number of 
    ringing times in .
       Remote  RX 
     If an external telephone is connected, you can switch to the 
    fax receiving mode immediately by dialing the ID number 
    for fax receiving using the dial buttons of the telephone 
    during a phone call. 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     (Boldface: Default settings) 
    Off Remote receiving is disabled.
    On Remote RX ID: 
    00 to 25 to 99 Remote receiving is enabled.
    You can specify an ID number for fax 
    receiving in .
       Auto  RX  Switch 
     Specify how long an incoming call should ring before the 
    machine automatically switches to fax mode. This option is 
    available when the  is set to . 
     How to display the settings 
      
      [] (Menu) à  à  
    à  
     Settings 
     (Bold: Default settings) 
    Off The machine will not 
    automatically switch to fax 
    mode.
    On Incoming Ring Time: 1 
    to 
    15 to 99 (seconds) The machine will 
    automatically switch to fax
    mode after the specified 
    period.
      
      
       System  Settings  Procedure 
     Specify the system settings using the following procedure. 
     This section describes the procedure for changing the setting 
    for “TX Start Speed” as an example. 
     
    Keys to be used for this operation
    Menu
    OK  
     1 Press [] (Menu). 
     2 Press [] or [] to select , and then press [OK]. 
         
    Menu
     Fax TX Settings
     Fax RX Settings
     Adjustment/Maintena
    ...
     System Management Se  
      When the system manager PIN is specified 
     Enter the system manager PIN. 
     
     “ Text Input Method” (àP.1-9) 
     When you are finished entering, press[
    ] or [] to select , 
    and then press [OK]. 
         
    System Manager PIN
     *******
     
     1 2 3 4 5 6 7 8 9 0
     
     
     3 Press [] or [] to select , and then press [OK]. 
         
     System Settings
      System Manager Info
    ...
      Device Information ...
      Network Settings
      Communication Manage  
     4 Press [] or [] to select , and 
    then press [OK]. 
         
    Communication Mgt. Set
     Fax Settings
     Memory Lock Settings
      
    						
    							6-24
    Using the Fax Functions
     5 Press [] or [] to select , and 
    then press [OK]. 
         
    Fax Settings
     TX Start Speed
     RX Start Speed
     
     6 Press [] or [] to select the send start speed, 
    and then press [OK]. 
         
     TX Start Speed
      33600 bps
      14400 bps
      9600 bps
      7200 bps  
     *  When  appears in the screen, you must select  
    and press [OK] after specifying the setting. 
     7 Press [] (Menu) to close the menu 
    screen. 
     The setting is complete. 
       Setting  Items 
     The following system management settings are available. 
    System Settings
    Communications 
    Settings  Fax Settings   “TX Start Speed” (àP.6-24)  “RX Start Speed” (àP.6-24)
      “Memory Lock Settings” (
    àP. 6-24)
      “Select Country/Region” (àP.6-24)
    Restrict Sending
      “Address Book PIN” (àP.6-25)  “Restrict New Destinations” (àP.6-25)  “Allow Driver Faxing” (àP.6-25)  “Restrict Sending From History” ( àP.6-25)  “Fax No. Confirmation Re-Entry” ( àP.6-25)  “Restrict Sequential Broadcast” (àP.6-25)
       TX  Start  Speed 
     Change the transmission start speed if you have difficulty 
    starting a fax transmission. 
     How to display the settings 
      
      [] (Menu) à  
    à   à  à  
     Settings 
     (Bold: Default settings) 
    33600 bps, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps
       RX  Start  Speed 
     Specify the receive start speed if you have difficulty 
    receiving faxes. 
     How to display the settings 
      
      [] (Menu) à  
    à   à  à  
     Settings 
     (Bold: Default settings) 
    33600 bps, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps
       Memory  Lock  Settings 
     Normally, received documents are immediately printed. 
    However, you can specify whether or not to store received 
    faxes in memory before printing. You can then print the 
    stored faxes at any time or delete them without printing to 
    save paper. 
     How to display the settings 
      
      [] (Menu) à  à 
      à  
     Settings 
     (Bold: Default settings) 
    Off Does not use the Memory Lock mode.
    On Memory 
    Lock PIN: 
    Seven-digit 
    number
    If you set a PIN, it will be necessary to 
    enter the PIN whenever you want to 
    change the Memory Lock mode settings, 
    or cancel the Memory Lock mode.
    Print Report: 
    Off,  On You can specify whether or not to print 
    the receive results when receiving a fax.
    To use this feature, you must also 
    activate the “Receive Results” feature.
    Memory 
    Lock Time: 
    Off , On If you specify , documents are 
    received in the memory only within a 
    specified time.
    Enter  and 
     respectively.
      NOTE 
     Memory Lock PIN 
    •   If you do not want to set the PIN, press [OK] without entering 
    any numbers. 
    •   You cannot register consecutive digits that consist of only “0” as a  PIN, such as . 
    •   If you register a number that starts from , the PIN changes  as follows. 
     Example: When you enter  or , the PIN is specified as 
    . 
      
       Select  Country/Region 
     Specify the country or region where the machine is to be 
    used. 
      IMPORTANT 
     After  configuration 
     Restart the machine to activate the settings. 
      
     How to display the settings 
        [] (Menu) à  à 
     
     Settings 
     (Bold: Default settings) 
    UnitedStates (US) , Canada (CA), 
    Brazil (BR), Mexico (MX), Other 
    						
    							6-25
    Using the Fax Functions
       Address  Book  PIN 
     Specify a PIN to protect the address book. The PIN will be 
    required to register, edit, or delete destinations. 
     How to display the settings 
      
      [] (Menu) à  à 
      à  
     Settings 
     Enter a 7-digit number. 
     To cancel the PIN option, clear any numbers entered and 
    press [OK]. 
       Restrict  New  Destinations 
     Restrict the destinations that can be specified to pre-
    registered one-touch keys or coded dial codes. 
     Restricting destinations will prevent the following 
    operations. 
    •   Specifying a destination with the numeric keys 
    •   Registering new destinations to the address book, one- touch keys, coded dial codes 
    •   Changing destinations that are registered to the address  book, one-touch keys, coded dial codes 
     How to display the settings 
      
      [] (Menu) à  à 
      à  
     Settings 
     (Bold: Default settings) 
    Off  No restriction.
    On Performs restriction. Specifies destinations registered 
    under the one-touch keys and coded dial codes.
       Allow  Driver  Faxing 
     Specify whether or not to allow faxes to be sent via a 
    computer’s fax driver. 
     How to display the settings 
      
      [] (Menu) à  à 
      à  
     Settings 
     (Bold: Default settings) 
    Off  Faxes cannot be sent by a computer’s fax driver.
    On Faxes can be sent from a computer’s fax driver.
       Restrict  Sending  From  History 
     Specify whether or not to restrict sending faxes from 
    history. 
     How to display the settings 
      
      [] (Menu) à  
    à  à  
     Settings 
     (Bold: Default settings) 
    Off Sending from a history is permitted.
    On Sending from a history is not permitted.
       Fax  No.  Confirmation  Re-Entry 
     Specify whether or not to require a confirmation before 
    sending a fax. If you activate this feature, you must re-enter 
    the fax number before the fax will be sent. 
     How to display the settings 
      
      [] (Menu) à  à 
      à  
     Settings 
     (Bold: Default settings) 
    Off Does not require confirmation.
    On Requires you to re-enter the fax number for confirmation.
       Restrict  Sequential  Broadcast 
     Specify whether or not to restrict faxes to multiple 
    recipients. 
     How to display the settings 
      
      [] (Menu) à  
    à  à  
     Settings 
     (Bold: Default settings) 
    Off Allows you to send a fax to multiple 
    recipients.
    Confirm 
    Sequential 
    Broadcast Displays a confirmation screen when you 
    send a fax to multiple recipients.
    Reject Sequential 
    Broadcast Does not allow you to send a fax to multiple 
    recipients. 
    						
    							6-26
    Using the Fax Functions
      You can cancel fax jobs that are sending or receiving, or 
    waiting to be sent or received.
      
     1 Press [].  
     2 Press [] (Stop).  
    *   If only one job is processing or waiting to be sent or received, you can stop the job by pressing [
    ] (Stop) twice. 
     3  When  appears, Press [] or [] to 
    select , and then press [OK].  
    *   You can also press [] (Stop) to cancel the job. 
     Transmission or reception is canceled. 
     Canceling Fax Jobs  
    						
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