Canon printer imageCLASS MF4570dn User Manual
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6-17 Using the Fax Functions For canceling (1) Press [] or [] to select , and then press [OK]. Details Job Number: 0004 Status: Receiving (2) Press [] to select , and then press [OK]. Delete? NoYes The received job is deleted. (3) Press [ ] (Status Monitor/Cancel) to close the screen. For checking only Press [] (Status Monitor/Cancel) to close the screen. Checking the History of Received/Sent Fax Documents You can check the history of received or sent faxes Keys to be used for this operation OK Status Monitor/Cancel 1 Press [] (Status Monitor/Cancel). 2 Press [] or [] to select , and then press [OK]. Status Monitor/Cancel Device Status Copy Job Status Fax Job Status/Histo Print Job Status 3 Press [] or [] to select , and then press [OK]. Fax Job Status/History TX Job Status RX Job Status Job History 4 Press [] or [] to select a job to be checked, and then press [OK]. The detailed information is displayed. Fax History 02:07AM Failed #018 11:19PM Failed #018 00:00AM Failed #099 5 Press [] or [] to select an item to be checked, and then press [OK]. Details Job Number: 0004 Result: Failed #018 Started: 01/01 12:5 ... Duration: 0000 6 Press [] (Status Monitor/Cancel) to close the screen.
6-18 Using the Fax Functions The default values for fax are those functions which are applied automatically when [ ] (Reset) is pressed or the power is turned ON. You can change the default values to suit your needs. You can register the following types of settings as the default values. • Resolution • Density • Sharpness Keys to be used for this operation Menu OK 1 Press [] (Menu). 2 Press [] or [] to select , and then press [OK]. Menu Preferences Timer Settings Copy Settings Fax TX Settings 3 Press [] or [] to select , and then press [OK]. Fax TX Settings Basic Settings TX Function Settings Fax Setup Guide 4 Press [] or [] to select , and then press [OK]. TX Function Settings Change Defaults ECM TX Pause Time Auto Redial 5 Press [] or [] to select a setting item, and then press [OK]. - Resolution/Density/Sharpness For details on settings, see “Fax Settings” ( àP.6-3). Change Defaults Resolution: 200 x 100 Density: 0 Sharpness: 0 + - + - 6 After specifying the setting, press [] or [] to select , and then press [OK]. Change Defaults Resolution: 200 x 10 ... Density: 0 Sharpness: 0 + - + - 7 Press [] (Menu) to close the menu screen. Changing the Default Values for Fax
6-19 Using the Fax Functions Change the settings for sending and receiving faxes. For details on the procedure for setting specifications or the setting items, see the next items. “Setting Procedure for Sending Faxes” (àP.6-19) “Setting Items” (àP.6-19) “Setting Procedure for Receiving Faxes” (àP.6-21) “Setting Items for the Receive Settings” (àP.6-22) “System Settings Procedure” (àP.6-23) “Setting Items” (àP.6-24) Setting Procedure for Sending Faxes Specify the settings for sending faxes using the following procedure. This section describes the procedure for changing the setting for “ECM TX” as an example. Keys to be used for this operation Menu OK 1 Press [] (Menu). 2 Press [] or [] to select , and then press [OK]. Menu Preferences Timer Settings Copy Settings Fax TX Settings 3 Press [] or [] to select , and then press [OK]. Fax TX Settings Basic Settings TX Function Settings Fax Setup Guide 4 Press [] or [] to select , and then press [OK]. TX Function Settings Change Defaults ECM TX Pause Time Auto Redial 5 Press [] or [] to select or , and then press [OK]. ECM TX Off On * When appears in the screen, you must select and press [OK] after specifying the setting. 6 Press [] (Menu) to close the menu screen. The setting is complete. Setting Items The following settings are available for sending faxes. Send/Receive Settings Basic Settings “Register Unit Name” (àP.6-20) “Register Unit Telephone Number” ( àP.6-20) “Select Line Type” (àP.6-20) “Public Line Connection” (àP.6-20) “Off-Hook Alarm” (àP.6-20) “Sender ID” (àP.6-20) TX Function Settings “Change Defaults” (àP.6-20) “ECM TX” (àP.6-20) “Pause Time” (àP.6-21) “Auto Redial” ( àP.6-21) “Check Dial Tone Before Sending” (àP.6-21) Changing the Fax Settings (Items Specified Using the [Menu] Button)
6-20 Using the Fax Functions Register Unit Name Your name or company’s name must be registered as the machine’s name. When you send a document, the name that you registered will appear at the top of the recipient’s paper. How to display the settings [] (Menu) à à à Settings You can enter characters (up to 24 characters). “Text Input Method” ( àP.1-9) NOTE How to use a username When you send a document, the sender information that you registered is printed on the recipient’s paper. Sending Date/TimeFax/Telephone Number (FAX No.) Page Number Sender Name (Unit Name) Telephone Number Mark 01/01/2011 02:07 PM FAX 123XXXXXXXCANON P.0001 Register Unit Telephone Number Register your machine’s fax number. How to display the settings [] (Menu) à à à Settings You can enter numbers with the numeric keys (up to 20 characters). Select Line Type If you cannot send a fax, change this setting. If you are not sure about your telephone line type, contact your local telephone company. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Dial 10 PPS Specify when you are using a dial-line. Tone Specify when you are using a tone-line. Public Line Connection The following problems may occur when fax receive mode is selected to . • The external telephone does not ring. • Cannot make a call using the external telephone. You can solve these problems by changing this setting. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Direct Use this setting under normal conditions Adapter 1 Select this option if a problem occurs when is selected. Adapter 2 Select this option if the problem continues when is selected. Off-Hook Alarm Specify whether or not to sound an alarm when the telephone handset is off the hook. You can also set the volume of the alarm sound. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off No alarm will sound. On Off-Hook Alarm Volume: 1 to 5 An alarm will sound at the specified volume. Sender ID You can specify whether the sender ID is added to a document to be sent. The sender ID is printed on the top of the sent document. Information such as your fax number and name is printed, enabling the recipient to know who sent the document. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off No sender ID is added. On Print Location: On Image, Above Image Select the location where the sender ID is printed. Mark No. as TEL/FAX: FAX , TEL Select a character to be added in front of a telephone number. Change Defaults You can change the settings for when turning the power ON or pressing [] (Reset). How to display the settings [] (Menu) à à à Settings For details on the settings, see the following item. “Changing the Default Values for Fax” (àP.6-18) ECM TX The ECM (Error Correction Mode) is a function for detecting and correcting errors during fax communication. Using the ECM function can diminish send errors even over poor connections NOTE Check the settings for the recipient’s machine also. The ECM function is available only when the setting for the machine and recipient’s machine are enabled. Even if the ECM function is enabled An error may occur due to the telephone line. When the ECM function is enabled It may take additional time to send documents if a problem occurs with the telephone line.
6-21 Using the Fax Functions How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not use the ECM function. On Uses the ECM function. Pause Time Specify the length of a pause when [] (Pause) is pressed. For deatails on adding pauses, see “Sending a Fax Abroad (Adding Pauses)” (àP.6-8) How to display the settings [] (Menu) à à à Settings (Bold: Default settings) 1 to 2 to 15 (seconds) Auto Redial Set auto redialing to automatically reattempt to connect to a destination if the line is busy or a send error occurs. You can also specify the how many time to redial a number and an interval between attempts. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not redial automatically. When redialing manually, see “Redialing (Manual Redialing)” (àP.6-6). On Redial Times: 1 to 2 to 10 (times) Set the number of redial attempts. Redial Interval: 2 to 99 (minutes) Set an interval (in minutes) between redial attempts. Redial When Err Occurs: Off, On Specifies whether or not to redial when a send error occurs. Check Dial Tone Before Sending When sending a fax, you can specify whether or not to verify the dial tone before dialing. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not check the dial tone. On Checks the dial tone before dialing. Setting Procedure for Receiving Faxes Specify the settings for receiving faxes using the following procedure. This section describes the procedure for changing the setting for “ECM RX” as an example. Keys to be used for this operation Menu OK 1 Press [] (Menu). 2 Press [] or [] to select , and then press [OK]. Menu Timer Settings Copy Settings Fax TX Settings Fax RX Settings 3 Press [] or [] to select , and then press [OK]. Fax RX Settings RX Function Settings Fax Settings 4 Press [] or [] to select , and then press [OK]. Fax Settings ECM RX Incoming Ring Remote RX Auto RX Switch
6-22 Using the Fax Functions 5 Press [] or [] to select or , and then press [OK]. ECM RX Off On * When appears in the screen, you must select and press [OK] to apply the setting. 6 Press [] (Menu) to close the menu screen. The setting is complete. Setting Items for the Receive Settings The receive settings include the following items. Fax RX Settings RX Function Settings “2-Sided Printing (MF4570dn Only)” ( àP.6-22) “Reduce RX Size” (àP.6-22) “RX Page Footer” ( àP.6-22) “Continue Print. When Toner Is Nearly Out” (àP.6- 22) Fax Settings “ECM RX” (àP.6-22) “Incoming Ring” (àP.6-23) “Remote RX” ( àP.6-23) “Auto RX Switch” (àP.6-23) 2-Sided Printing (MF4570dn Only) Use this option to save paper by printing on both sides of each sheet. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Prints on only one side of each sheet. On Prints on both sides of each sheet. Reduce RX Size Use this option to scale images so they fit the selected paper size or at a specified ratio, when receiving faxes. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off No image reduction. On Ratio: Auto , 97%, 95%, 90%, 75% : Reduces the image size by automatically adjusting the reduction ratio. , , , : Reduces the image according to the specified ratio. Reduction Direction: Vertical/Horizontal, Vertical Only : Reduces the image size both vertically and horizontally. : Reduces the image vertically only. RX Page Footer Specify whether or not to print a received date, day of the week, time, number, and page number at the bottom of documents when printing received documents. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not include the page footer. On Includes the page footer. Continue Print. When Toner Is Nearly Out Specify whether or not to continue printing received documents when the toner is nearly out. IMPORTANT When using this option, some documents may be light or blurry, due to low toner. Beware that data is erased when a received fax is printed, so you will not be able to reprint a received fax that is too light or blurred to read. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Printing does not continue when the toner is low. On Printing continues when the toner is low. ECM RX The ECM (Error Correction Mode) is a function for detecting and correcting errors during fax communication. Using the ECM function can diminish receive errors even over poor connections. NOTE Check the settings for the recipient’s machine also The ECM function is available only when the setting for both the sender’s and recipient’s machines are enabled. Even if the ECM function is enabled An error may occur due to a poor connection. When the ECM function is enabled It may take time to receive documents if a problem occurs with the telephone line. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not use the ECM function. On Uses the ECM function.
6-23 Using the Fax Functions Incoming Ring Specify whether or not the external telephone will ring during an incoming call if is set to or . You can also specify the number of ringing times. After the external telephone rings for specified times, the machine automatically starts receiving when receiving a fax. When receiving a call, only when is set to , the machine’s speaker rings. How to display the settings [] (Menu) à à à Settings (Boldface: Default settings) Off The telephone does not ring during an incoming call. On Ring Times: 1 to 2 to 99 (times) The telephone rings during an incoming call. You can specify the number of ringing times in . Remote RX If an external telephone is connected, you can switch to the fax receiving mode immediately by dialing the ID number for fax receiving using the dial buttons of the telephone during a phone call. How to display the settings [] (Menu) à à à Settings (Boldface: Default settings) Off Remote receiving is disabled. On Remote RX ID: 00 to 25 to 99 Remote receiving is enabled. You can specify an ID number for fax receiving in . Auto RX Switch Specify how long an incoming call should ring before the machine automatically switches to fax mode. This option is available when the is set to . How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off The machine will not automatically switch to fax mode. On Incoming Ring Time: 1 to 15 to 99 (seconds) The machine will automatically switch to fax mode after the specified period. System Settings Procedure Specify the system settings using the following procedure. This section describes the procedure for changing the setting for “TX Start Speed” as an example. Keys to be used for this operation Menu OK 1 Press [] (Menu). 2 Press [] or [] to select , and then press [OK]. Menu Fax TX Settings Fax RX Settings Adjustment/Maintena ... System Management Se When the system manager PIN is specified Enter the system manager PIN. “ Text Input Method” (àP.1-9) When you are finished entering, press[ ] or [] to select , and then press [OK]. System Manager PIN ******* 1 2 3 4 5 6 7 8 9 0 3 Press [] or [] to select , and then press [OK]. System Settings System Manager Info ... Device Information ... Network Settings Communication Manage 4 Press [] or [] to select , and then press [OK]. Communication Mgt. Set Fax Settings Memory Lock Settings
6-24 Using the Fax Functions 5 Press [] or [] to select , and then press [OK]. Fax Settings TX Start Speed RX Start Speed 6 Press [] or [] to select the send start speed, and then press [OK]. TX Start Speed 33600 bps 14400 bps 9600 bps 7200 bps * When appears in the screen, you must select and press [OK] after specifying the setting. 7 Press [] (Menu) to close the menu screen. The setting is complete. Setting Items The following system management settings are available. System Settings Communications Settings Fax Settings “TX Start Speed” (àP.6-24) “RX Start Speed” (àP.6-24) “Memory Lock Settings” ( àP. 6-24) “Select Country/Region” (àP.6-24) Restrict Sending “Address Book PIN” (àP.6-25) “Restrict New Destinations” (àP.6-25) “Allow Driver Faxing” (àP.6-25) “Restrict Sending From History” ( àP.6-25) “Fax No. Confirmation Re-Entry” ( àP.6-25) “Restrict Sequential Broadcast” (àP.6-25) TX Start Speed Change the transmission start speed if you have difficulty starting a fax transmission. How to display the settings [] (Menu) à à à à Settings (Bold: Default settings) 33600 bps, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps RX Start Speed Specify the receive start speed if you have difficulty receiving faxes. How to display the settings [] (Menu) à à à à Settings (Bold: Default settings) 33600 bps, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps Memory Lock Settings Normally, received documents are immediately printed. However, you can specify whether or not to store received faxes in memory before printing. You can then print the stored faxes at any time or delete them without printing to save paper. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not use the Memory Lock mode. On Memory Lock PIN: Seven-digit number If you set a PIN, it will be necessary to enter the PIN whenever you want to change the Memory Lock mode settings, or cancel the Memory Lock mode. Print Report: Off, On You can specify whether or not to print the receive results when receiving a fax. To use this feature, you must also activate the “Receive Results” feature. Memory Lock Time: Off , On If you specify , documents are received in the memory only within a specified time. Enter and respectively. NOTE Memory Lock PIN • If you do not want to set the PIN, press [OK] without entering any numbers. • You cannot register consecutive digits that consist of only “0” as a PIN, such as . • If you register a number that starts from , the PIN changes as follows. Example: When you enter or , the PIN is specified as . Select Country/Region Specify the country or region where the machine is to be used. IMPORTANT After configuration Restart the machine to activate the settings. How to display the settings [] (Menu) à à Settings (Bold: Default settings) UnitedStates (US) , Canada (CA), Brazil (BR), Mexico (MX), Other
6-25 Using the Fax Functions Address Book PIN Specify a PIN to protect the address book. The PIN will be required to register, edit, or delete destinations. How to display the settings [] (Menu) à à à Settings Enter a 7-digit number. To cancel the PIN option, clear any numbers entered and press [OK]. Restrict New Destinations Restrict the destinations that can be specified to pre- registered one-touch keys or coded dial codes. Restricting destinations will prevent the following operations. • Specifying a destination with the numeric keys • Registering new destinations to the address book, one- touch keys, coded dial codes • Changing destinations that are registered to the address book, one-touch keys, coded dial codes How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off No restriction. On Performs restriction. Specifies destinations registered under the one-touch keys and coded dial codes. Allow Driver Faxing Specify whether or not to allow faxes to be sent via a computer’s fax driver. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Faxes cannot be sent by a computer’s fax driver. On Faxes can be sent from a computer’s fax driver. Restrict Sending From History Specify whether or not to restrict sending faxes from history. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Sending from a history is permitted. On Sending from a history is not permitted. Fax No. Confirmation Re-Entry Specify whether or not to require a confirmation before sending a fax. If you activate this feature, you must re-enter the fax number before the fax will be sent. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Does not require confirmation. On Requires you to re-enter the fax number for confirmation. Restrict Sequential Broadcast Specify whether or not to restrict faxes to multiple recipients. How to display the settings [] (Menu) à à à Settings (Bold: Default settings) Off Allows you to send a fax to multiple recipients. Confirm Sequential Broadcast Displays a confirmation screen when you send a fax to multiple recipients. Reject Sequential Broadcast Does not allow you to send a fax to multiple recipients.
6-26 Using the Fax Functions You can cancel fax jobs that are sending or receiving, or waiting to be sent or received. 1 Press []. 2 Press [] (Stop). * If only one job is processing or waiting to be sent or received, you can stop the job by pressing [ ] (Stop) twice. 3 When appears, Press [] or [] to select , and then press [OK]. * You can also press [] (Stop) to cancel the job. Transmission or reception is canceled. Canceling Fax Jobs