Canon printer imageCLASS MF4570dn User Manual

							6-17
Using the Fax Functions
 For  canceling 
 (1)  Press  [] or [] to select , and then press [OK]. 
        
Details
 
 
 Job Number: 0004
 Status: Receiving  
 (2)  Press  [] to select , and then press [OK]. 
  
      
Delete?
NoYes 
 The received job is deleted. 
 (3)  Press  [
] (Status Monitor/Cancel) to close the screen. 
  
  For checking only 
 Press  [] (Status Monitor/Cancel) to close the screen. 
  
  
  
 Checking the History of Received/Sent 
Fax Documents  
 You can check the history of received or sent faxes 
 
Keys to be used for this operation
OK
Status Monitor/Cancel  
 1 Press [] (Status Monitor/Cancel). 
 2 Press [] or [] to select , and then press [OK]. 
     
Status Monitor/Cancel
 Device Status
 Copy Job Status
 Fax Job Status/Histo
 Print Job Status  
 3 Press [] or [] to select , and then 
press [OK]. 
     
Fax Job Status/History
 TX Job Status
 RX Job Status
 Job History
 
 4 Press [] or [] to select a job to be checked, and 
then press [OK]. 
 The detailed information is displayed. 
     
Fax History
 02:07AM Failed #018
 11:19PM Failed #018
 00:00AM Failed #099
 
 5 Press [] or [] to select an item to be checked, 
and then press [OK]. 
     
Details
 Job Number: 0004
 Result: Failed #018
 Started: 01/01 12:5
...
 Duration: 0000   
 6 Press [] (Status Monitor/Cancel) to close 
the screen.  
						

							6-18
Using the Fax Functions
 The default values for fax are those functions which are 
applied automatically when [
] (Reset) is pressed or the 
power is turned ON. You can change the default values to suit 
your needs. 
 You can register the following types of settings as the default 
values. 
•  Resolution 
•  Density 
•  Sharpness 
 
Keys to be used for this operation
Menu
OK  
 1 Press [] (Menu). 
 2 Press [] or [] to select , and 
then press [OK]. 
     
Menu
 Preferences
 Timer Settings
 Copy Settings
 Fax TX Settings  
 3 Press [] or [] to select , 
and then press [OK]. 
     
Fax TX Settings
 Basic Settings
 TX Function Settings
 Fax Setup Guide
 
 4 Press [] or [] to select , and 
then press [OK]. 
     
TX Function Settings
 Change Defaults
 ECM TX
 Pause Time
 Auto Redial  
  
 5 Press [] or [] to select a setting item, and then 
press [OK]. 
 
-  Resolution/Density/Sharpness
For details on settings, see “Fax Settings” ( àP.6-3). 
          
Change Defaults
 
 Resolution: 200 x 100
 Density:  0
 Sharpness:  0 
+
-
+
-
 
 6  After specifying the setting, press [] or [] to 
select , and then press [OK]. 
     
Change Defaults
 
 Resolution: 200 x 10
...
 Density:  0
 Sharpness:  0 +
-
+
-
 
 7 Press [] (Menu) to close the menu 
screen. 
   Changing the Default Values for Fax   
						

							6-19
Using the Fax Functions
 Change the settings for sending and receiving faxes. 
 For details on the procedure for setting specifications or the 
setting items, see the next items. 
 
 “Setting Procedure for Sending Faxes” (àP.6-19) 
 
 “Setting Items” (àP.6-19) 
 
 “Setting Procedure for Receiving Faxes” (àP.6-21) 
 
 “Setting Items for the Receive Settings” (àP.6-22) 
 
 “System Settings Procedure” (àP.6-23) 
 
 “Setting Items” (àP.6-24) 
   Setting Procedure for Sending Faxes 
 Specify the settings for sending faxes using the following 
procedure. 
 This section describes the procedure for changing the setting 
for “ECM TX” as an example. 
 
Keys to be used for this operation
Menu
OK  
 1 Press [] (Menu). 
 2 Press [] or [] to select , and 
then press [OK]. 
     
Menu
 Preferences
 Timer Settings
 Copy Settings
 Fax TX Settings  
 3 Press [] or [] to select , 
and then press [OK]. 
     
Fax TX Settings
 Basic Settings
 TX Function Settings
 Fax Setup Guide
 
 4 Press [] or [] to select , and then 
press [OK]. 
     
TX Function Settings
 Change Defaults
 ECM TX
 Pause Time
 Auto Redial  
 5 Press [] or [] to select  or , and 
then press [OK]. 
     
ECM TX
 Off
 On
 
 *  When  appears in the screen, you must select  
and press [OK] after specifying the setting. 
 6 Press [] (Menu) to close the menu 
screen. 
 The setting is complete. 
  
   Setting  Items 
 The following settings are available for sending faxes. 
Send/Receive Settings 
Basic 
Settings
 “Register Unit Name” (àP.6-20)
 “Register Unit Telephone Number” ( àP.6-20)
 “Select Line Type” (àP.6-20)
 “Public Line Connection” (àP.6-20)
 “Off-Hook Alarm” (àP.6-20)
 “Sender ID” (àP.6-20)
TX Function 
Settings
 “Change Defaults” (àP.6-20)
 “ECM TX”  (àP.6-20)
 “Pause Time”  (àP.6-21) 
 “Auto Redial” ( àP.6-21) 
  “Check Dial Tone Before Sending” (àP.6-21)
 Changing the Fax Settings (Items Specified Using the [Menu] Button)   
						

							6-20
Using the Fax Functions
   Register  Unit  Name 
 Your name or company’s name must be registered as the 
machine’s name. 
 When you send a document, the name that you registered 
will appear at the top of the recipient’s paper. 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 You can enter characters (up to 24 characters). 
 
 “Text Input Method” ( àP.1-9) 
  NOTE 
 How to use a username 
 When you send a document, the sender information that you 
registered is printed on the recipient’s paper. 
 
Sending Date/TimeFax/Telephone Number
(FAX No.)
Page Number
Sender Name
(Unit Name)
Telephone Number Mark
01/01/2011 02:07 PM  FAX 123XXXXXXXCANON P.0001  
  
   Register  Unit  Telephone  Number 
 Register your machine’s fax number. 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 You can enter numbers with the numeric keys (up to 20 
characters). 
   Select  Line  Type 
 If you cannot send a fax, change this setting. 
 If you are not sure about your telephone line type, contact 
your local telephone company. 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 (Bold: Default settings) 
Dial 10 PPS Specify when you are using a dial-line.
Tone Specify when you are using a tone-line.
   Public  Line  Connection 
 The following problems may occur when fax receive mode 
is selected to . 
•   The external telephone does not ring. 
•   Cannot make a call using the external telephone. 
 You can solve these problems by changing this setting. 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 (Bold: Default settings) 
Direct Use this setting under normal conditions
Adapter 1 Select this option if a problem occurs when 
 is selected.
Adapter 2 Select this option if the problem continues 
when  is selected.
  
   Off-Hook  Alarm 
 Specify whether or not to sound an alarm when the 
telephone handset is off the hook. 
 You can also set the volume of the alarm sound. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off No alarm will sound.
On Off-Hook Alarm Volume: 
1 to 5 An alarm will sound at the 
specified volume.
   Sender  ID 
 You can specify whether the sender ID is added to a 
document to be sent. 
 The sender ID is printed on the top of the sent document. 
Information such as your fax number and name is printed, 
enabling the recipient to know who sent the document. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off No sender ID is added.
On Print Location:
On Image, Above Image
Select the location where the 
sender ID is printed.
Mark No. as TEL/FAX:
FAX , TEL Select a character to be added 
in front of a telephone number.
   Change  Defaults 
 You can change the settings for when turning the power 
ON or pressing [] (Reset). 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 For details on the settings, see the following item. 
 
 “Changing the Default Values for Fax” (àP.6-18) 
   ECM  TX 
 The ECM (Error Correction Mode) is a function for detecting 
and correcting errors during fax communication. Using 
the ECM function can diminish send errors even over poor 
connections 
  NOTE 
 Check the settings for the recipient’s machine also. 
 The ECM function is available only when the setting for the 
machine and recipient’s machine are enabled. 
 Even if the ECM function is enabled 
 An error may occur due to the telephone line. 
 When the ECM function is enabled 
 It may take additional time to send documents if a problem occurs 
with the telephone line. 
   
						

							6-21
Using the Fax Functions
 How to display the settings 
    [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off Does not use the ECM function.
On Uses the ECM function.
   Pause  Time 
 Specify the length of  a pause when [] (Pause) is 
pressed. 
 For deatails on adding pauses, see “Sending a Fax Abroad 
(Adding Pauses)” (àP.6-8) 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
1 to 2 to 15 (seconds)
   Auto  Redial 
 Set auto redialing to automatically reattempt to connect to 
a destination if the line is busy or a send error occurs. You 
can also specify the how many time to redial a number and 
an interval between attempts. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off Does not redial automatically.
When redialing manually, see 
“Redialing (Manual Redialing)” 
(àP.6-6).
On Redial Times: 
1 to 2 to 10 (times)
Set the number of redial 
attempts.
Redial Interval: 
2 to 99 (minutes) Set an interval (in minutes) 
between redial attempts.
Redial When Err 
Occurs: Off,  On Specifies whether or not to redial 
when a send error occurs.
   Check  Dial  Tone  Before  Sending 
 When sending a fax, you can specify whether or not to 
verify the dial tone before dialing. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off Does not check the dial tone.
On Checks the dial tone before dialing.
   Setting Procedure for Receiving Faxes 
 Specify the settings for receiving faxes using the following 
procedure. 
 This section describes the procedure for changing the setting 
for “ECM RX” as an example. 
 
Keys to be used for this operation
Menu
OK  
 1 Press [] (Menu). 
 2 Press [] or [] to select , and 
then press [OK]. 
     
Menu
 Timer Settings
 Copy Settings
 Fax TX Settings
 Fax RX Settings  
 3 Press [] or [] to select , and 
then press [OK]. 
     
Fax RX Settings
 RX Function Settings
 Fax Settings
 
 4 Press [] or [] to select , and then 
press [OK]. 
     
Fax Settings
 ECM RX
 Incoming Ring
 Remote RX
 Auto RX Switch
  
						

							6-22
Using the Fax Functions
 5 Press [] or [] to select  or , and 
then press [OK]. 
     
ECM RX
 Off
 On
 
 *  When  appears in the screen, you must select  
and press [OK] to apply the setting. 
 6 Press [] (Menu) to close the menu 
screen. 
 The setting is complete. 
  
   Setting Items for the Receive Settings 
 The receive settings include the following items. 
Fax RX Settings 
RX Function 
Settings  “2-Sided Printing (MF4570dn Only)” ( àP.6-22)  “Reduce RX Size” (àP.6-22)  “RX Page Footer” ( àP.6-22)  “Continue Print. When Toner Is Nearly Out” (àP.6-
22)
Fax Settings
  “ECM RX” (àP.6-22)  “Incoming Ring” (àP.6-23)  “Remote RX” ( àP.6-23)  “Auto RX Switch” (àP.6-23)
   2-Sided  Printing  (MF4570dn  Only) 
 Use this option to save paper by printing on both sides of 
each sheet. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off Prints on only one side of each sheet.
On Prints on both sides of each sheet.
   Reduce  RX  Size 
 Use this option to scale images so they fit the selected 
paper size or at a specified ratio, when receiving faxes. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off No image reduction.
On Ratio: Auto
, 97%, 
95%, 90%, 75% : Reduces the image size by 
automatically
adjusting the reduction ratio.
, , , : 
Reduces the image according to 
the specified ratio.
Reduction Direction: 
Vertical/Horizontal, 
Vertical Only : Reduces 
the image size both vertically and 
horizontally.
: Reduces the image 
vertically only.
  
   RX  Page  Footer 
 Specify whether or not to print a received date, day of the 
week, time, number, and page number at the bottom of 
documents when printing received documents. 
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off Does not include the page footer.
On Includes the page footer.
   Continue Print. When Toner Is Nearly Out 
 Specify whether or not to continue printing received 
documents when the toner is nearly out. 
  IMPORTANT  
 When using this option, some documents may be light or blurry, 
due to low toner. Beware that data is erased when a received fax is 
printed, so you will not be able to reprint a received fax that is too 
light or blurred to read. 
  
 How to display the settings 
  
  [] (Menu) à  à  à  
 Settings 
 (Bold: Default settings) 
Off Printing does not continue when the toner is low.
On Printing continues when the toner is low.
   ECM  RX 
 The ECM (Error Correction Mode) is a function for detecting 
and correcting errors during fax communication. Using the 
ECM function can diminish receive errors even over poor 
connections. 
  NOTE 
 Check the settings for the recipient’s machine also 
 The ECM function is available only when the setting for both the 
sender’s and recipient’s machines are enabled. 
 Even if the ECM function is enabled 
 An error may occur due to a poor connection. 
 When the ECM function is enabled 
 It may take time to receive documents if a problem occurs with the 
telephone line. 
  
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 (Bold: Default settings) 
Off Does not use the ECM function.
On Uses the ECM function.
   
						

							6-23
Using the Fax Functions
   Incoming  Ring 
 Specify whether or not the external telephone will ring 
during an incoming call if  is set to  or 
. 
 You can also specify the number of ringing times. 
 After the external telephone rings for specified times, the 
machine automatically starts receiving when receiving a 
fax. When receiving a call, only when  is set to 
, the machine’s speaker rings. 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 (Boldface: Default settings) 
Off The telephone does not ring 
during an incoming call.
On Ring Times: 1 to 2 to 99 
(times) The telephone rings during an 
incoming call.
You can specify the number of 
ringing times in .
   Remote  RX 
 If an external telephone is connected, you can switch to the 
fax receiving mode immediately by dialing the ID number 
for fax receiving using the dial buttons of the telephone 
during a phone call. 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 (Boldface: Default settings) 
Off Remote receiving is disabled.
On Remote RX ID: 
00 to 25 to 99 Remote receiving is enabled.
You can specify an ID number for fax 
receiving in .
   Auto  RX  Switch 
 Specify how long an incoming call should ring before the 
machine automatically switches to fax mode. This option is 
available when the  is set to . 
 How to display the settings 
  
  [] (Menu) à  à  
à  
 Settings 
 (Bold: Default settings) 
Off The machine will not 
automatically switch to fax 
mode.
On Incoming Ring Time: 1 
to 
15 to 99 (seconds) The machine will 
automatically switch to fax
mode after the specified 
period.
  
  
   System  Settings  Procedure 
 Specify the system settings using the following procedure. 
 This section describes the procedure for changing the setting 
for “TX Start Speed” as an example. 
 
Keys to be used for this operation
Menu
OK  
 1 Press [] (Menu). 
 2 Press [] or [] to select , and then press [OK]. 
     
Menu
 Fax TX Settings
 Fax RX Settings
 Adjustment/Maintena
...
 System Management Se  
  When the system manager PIN is specified 
 Enter the system manager PIN. 
 
 “ Text Input Method” (àP.1-9) 
 When you are finished entering, press[
] or [] to select , 
and then press [OK]. 
     
System Manager PIN
 *******
 
 1 2 3 4 5 6 7 8 9 0
 
 
 3 Press [] or [] to select , and then press [OK]. 
     
 System Settings
  System Manager Info
...
  Device Information ...
  Network Settings
  Communication Manage  
 4 Press [] or [] to select , and 
then press [OK]. 
     
Communication Mgt. Set
 Fax Settings
 Memory Lock Settings
  
						

							6-24
Using the Fax Functions
 5 Press [] or [] to select , and 
then press [OK]. 
     
Fax Settings
 TX Start Speed
 RX Start Speed
 
 6 Press [] or [] to select the send start speed, 
and then press [OK]. 
     
 TX Start Speed
  33600 bps
  14400 bps
  9600 bps
  7200 bps  
 *  When  appears in the screen, you must select  
and press [OK] after specifying the setting. 
 7 Press [] (Menu) to close the menu 
screen. 
 The setting is complete. 
   Setting  Items 
 The following system management settings are available. 
System Settings
Communications 
Settings  Fax Settings   “TX Start Speed” (àP.6-24)  “RX Start Speed” (àP.6-24)
  “Memory Lock Settings” (
àP. 6-24)
  “Select Country/Region” (àP.6-24)
Restrict Sending
  “Address Book PIN” (àP.6-25)  “Restrict New Destinations” (àP.6-25)  “Allow Driver Faxing” (àP.6-25)  “Restrict Sending From History” ( àP.6-25)  “Fax No. Confirmation Re-Entry” ( àP.6-25)  “Restrict Sequential Broadcast” (àP.6-25)
   TX  Start  Speed 
 Change the transmission start speed if you have difficulty 
starting a fax transmission. 
 How to display the settings 
  
  [] (Menu) à  
à   à  à  
 Settings 
 (Bold: Default settings) 
33600 bps, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps
   RX  Start  Speed 
 Specify the receive start speed if you have difficulty 
receiving faxes. 
 How to display the settings 
  
  [] (Menu) à  
à   à  à  
 Settings 
 (Bold: Default settings) 
33600 bps, 14400 bps, 9600 bps, 7200 bps, 4800 bps, 2400 bps
   Memory  Lock  Settings 
 Normally, received documents are immediately printed. 
However, you can specify whether or not to store received 
faxes in memory before printing. You can then print the 
stored faxes at any time or delete them without printing to 
save paper. 
 How to display the settings 
  
  [] (Menu) à  à 
  à  
 Settings 
 (Bold: Default settings) 
Off Does not use the Memory Lock mode.
On Memory 
Lock PIN: 
Seven-digit 
number
If you set a PIN, it will be necessary to 
enter the PIN whenever you want to 
change the Memory Lock mode settings, 
or cancel the Memory Lock mode.
Print Report: 
Off,  On You can specify whether or not to print 
the receive results when receiving a fax.
To use this feature, you must also 
activate the “Receive Results” feature.
Memory 
Lock Time: 
Off , On If you specify , documents are 
received in the memory only within a 
specified time.
Enter  and 
 respectively.
  NOTE 
 Memory Lock PIN 
•   If you do not want to set the PIN, press [OK] without entering 
any numbers. 
•   You cannot register consecutive digits that consist of only “0” as a  PIN, such as . 
•   If you register a number that starts from , the PIN changes  as follows. 
 Example: When you enter  or , the PIN is specified as 
. 
  
   Select  Country/Region 
 Specify the country or region where the machine is to be 
used. 
  IMPORTANT 
 After  configuration 
 Restart the machine to activate the settings. 
  
 How to display the settings 
    [] (Menu) à  à 
 
 Settings 
 (Bold: Default settings) 
UnitedStates (US) , Canada (CA), 
Brazil (BR), Mexico (MX), Other 
						

							6-25
Using the Fax Functions
   Address  Book  PIN 
 Specify a PIN to protect the address book. The PIN will be 
required to register, edit, or delete destinations. 
 How to display the settings 
  
  [] (Menu) à  à 
  à  
 Settings 
 Enter a 7-digit number. 
 To cancel the PIN option, clear any numbers entered and 
press [OK]. 
   Restrict  New  Destinations 
 Restrict the destinations that can be specified to pre-
registered one-touch keys or coded dial codes. 
 Restricting destinations will prevent the following 
operations. 
•   Specifying a destination with the numeric keys 
•   Registering new destinations to the address book, one- touch keys, coded dial codes 
•   Changing destinations that are registered to the address  book, one-touch keys, coded dial codes 
 How to display the settings 
  
  [] (Menu) à  à 
  à  
 Settings 
 (Bold: Default settings) 
Off  No restriction.
On Performs restriction. Specifies destinations registered 
under the one-touch keys and coded dial codes.
   Allow  Driver  Faxing 
 Specify whether or not to allow faxes to be sent via a 
computer’s fax driver. 
 How to display the settings 
  
  [] (Menu) à  à 
  à  
 Settings 
 (Bold: Default settings) 
Off  Faxes cannot be sent by a computer’s fax driver.
On Faxes can be sent from a computer’s fax driver.
   Restrict  Sending  From  History 
 Specify whether or not to restrict sending faxes from 
history. 
 How to display the settings 
  
  [] (Menu) à  
à  à  
 Settings 
 (Bold: Default settings) 
Off Sending from a history is permitted.
On Sending from a history is not permitted.
   Fax  No.  Confirmation  Re-Entry 
 Specify whether or not to require a confirmation before 
sending a fax. If you activate this feature, you must re-enter 
the fax number before the fax will be sent. 
 How to display the settings 
  
  [] (Menu) à  à 
  à  
 Settings 
 (Bold: Default settings) 
Off Does not require confirmation.
On Requires you to re-enter the fax number for confirmation.
   Restrict  Sequential  Broadcast 
 Specify whether or not to restrict faxes to multiple 
recipients. 
 How to display the settings 
  
  [] (Menu) à  
à  à  
 Settings 
 (Bold: Default settings) 
Off Allows you to send a fax to multiple 
recipients.
Confirm 
Sequential 
Broadcast Displays a confirmation screen when you 
send a fax to multiple recipients.
Reject Sequential 
Broadcast Does not allow you to send a fax to multiple 
recipients. 
						

							6-26
Using the Fax Functions
  You can cancel fax jobs that are sending or receiving, or 
waiting to be sent or received.
  
 1 Press [].  
 2 Press [] (Stop).  
*   If only one job is processing or waiting to be sent or received, you can stop the job by pressing [
] (Stop) twice. 
 3  When  appears, Press [] or [] to 
select , and then press [OK].  
*   You can also press [] (Stop) to cancel the job. 
 Transmission or reception is canceled. 
 Canceling Fax Jobs