Cannon Canon Allinone Mp C545 User Manual

							4-2Sending Faxes Chapter 4
Preparing to Send a Fax
For information on the types of documents you can fax, their requirements, and 
details on loading documents, refer to Chapter 3, Document Handling. To use the 
MultiPASS Fax Setup Utility to change factory default settings,  including fax 
sending options and speed dial codes, see Chapter 3, Using the MultiPASS Fax 
Setup Utility, in the online Desktop Manager Software Guide.
Adjusting the Quality of Your Faxes
Canon’s Ultra High Quality (UHQ™) imaging technology enables you to send 
documents that are very close to the quality of the original. The MultiPASS allows 
you to send a document in color or black & white, and to adjust the resolution and 
contrast to best suit your particular document.
Setting Color or Black & White Transmission
Your MultiPASS can send faxes in black & white. It can also send faxes in color to 
fax machines with color capability. Before sending a document, you need to adjust 
whether the document will be sent in color, or in black & white only.
Sending in black & white
❑Make sure the Color/B&W light is turned off. If not, press the Color/B&W 
button to turn it off.
Sending in color (to fax machines that support color fax reception)
❑Press the Color/B&W button to turn on the light above this button. To send a color fax, you need to use the MultiPASS operation panel.  Color fax 
settings cannot be adjusted using the MultiPASS Fax Setup Utility. For more 
information on sending a color fax, see the the following section.
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If you send a color document to a fax machine that does not support color
faxing, the document will not be sent, and the LCD display will show this 
message: TRY AGAIN IN B/W. Try sending again in black & white.
 Color / B&W
 Color / B&W
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							Chapter 4 Sending Faxes4-3
Sending Faxes
Setting the Scanning Resolution
Resolution is a measure of the fineness or clarity of a printout and is usually 
expressed in horizontal and vertical dots per inch (dpi). Low resolutions may cause 
text and graphics to have a jagged appearance, while higher resolutions provide 
smoother curves and lines, crisp text and graphics, and a better match to 
traditional typeface designs.
You can set the scanning resolution for the documents you send. 
Setting the resolution for black & white sending
1. Make sure the 
Color/B&W light is turned off. 
❑If not, press the Color/B&W button to turn it off.
2. Press 
Resolution.
❑The current resolution setting is displayed.
3. Press 
Resolution to select the resolution setting you want.
❑You can select from the following:
(203 x 98 dpi) — Suitable for most text-only documents.
(203 x 196 dpi) — Suitable for documents with fine print 
(smaller than the print in this sentence). The higher the resolution, the higher the quality of output, but the slower the 
scanning speed.
Ex:FAX STANDARD
FAX STANDARD
FAX FINE
FAX PHOTO
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 Color / B&W
Resolution
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							4-4Sending Faxes Chapter 4
(203 x 196 dpi with halftones) — Suitable for documents that 
contain photographs. With this setting, areas of the document 
that contain photos are automatically scanned with 64 levels of 
gray, rather than just two (black & white). This gives a much 
better reproduction of photos, though the transmission time is 
longer.
❑After about 10 seconds, the LCD display returns to standby mode.
Setting the resolution for color sending
1. Press the 
Color/B&W button to turn on the Color/B&W light.
2. Press 
Resolution.
❑The current color resolution setting is displayed.
3. Press 
Resolution to select the color resolution setting you want.
❑You can select from the following:
Provides standard color resolution.
Provides a higher quality color resolution.
❑After about 10 seconds, the LCD display returns to standby mode.
Ex:FAX STANDARD
FAX STANDARD
FAX FINE
You can change the resolution setting while the document is being scanned for 
sending. However, please note that your new setting will only be effective from 
the next page scanned.
 Color / B&W
Resolution
Resolution
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							Chapter 4 Sending Faxes4-5
Sending Faxes
Setting the Scanning Contrast
Contrast is the difference in brightness between the lightest and darkest parts of a 
printed document. You can adjust the contrast the MultiPASS uses to send faxes. 
Adjust the contrast according to how light or dark your document is.
Dialing Methods
There are several ways of dialing the number of the party you want to send to:
❑Regular Dialing
Dial a fax number by using the numeric buttons, just like dialing a telephone 
number.
❑One-Touch Speed Dialing
Dial a fax number by pressing the one-touch speed dialing button (01 to 12) 
that the number is assigned to. For details on registering and using  one-touch 
speed dialing, see the online MultiPASS Desktop Manager Software Guide.  If  
you are using your MultiPASS as a standalone fax, see the online Standalone 
Fax Manual.
❑Coded Speed Dialing
Dial a fax number by pressing the Coded Dial button followed by the two-digit 
code (00 to 99) that the number is assigned to. For details on registering and 
using coded speed dialing, see the online MultiPASS Desktop Manager Software 
Guide.  If you are using your MultiPASS as a standalone fax, see the online 
Standalone Fax Manual.
❑Group Dialing
Send a document to a predefined group of fax numbers. (The numbers must 
already be registered under one-touch speed dialing buttons or coded speed 
dialing codes.) For details on creating groups and using group dialing, see the 
online MultiPASS Desktop Manager Software Guide.  If you are using your 
MultiPASS as a standalone fax, see the online Standalone Fax Manual.
You can set the scanning contrast from the MultiPASS Fax Setup Utility. If 
you are using the Fax Setup Utility, see the online MultiPASS Desktop 
Manager Software Guide for details.
If you are not using the Fax Setup Utility, you can set the contrast using the 
operation panel. See the online Standalone Fax Manual.
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							4-6Sending Faxes Chapter 4
Sending Methods
This section describes the methods and advantages of the two main sending 
methods.
❑Memory sending 
Allows you to send a document easily and quickly.
❑Manual sending
Allows you to talk to the other party before you send the document.
Memory Sending
Memory sending is a quick and easy way to send a document. The MultiPASS scans 
the document into its memory, and as the first page of a multipage document is 
being scanned, the unit begins calling the other party and transmitting the 
information even as the remaining pages are being scanned. 
Because the MultiPASS is multitasking, you can even scan a document into 
memory while sending another document, receiving a document, or printing a 
report.
The unit has enough memory to store up to 42 pages* (fewer if the document 
contains many graphics or particularly dense text). 
1. Open the document tray.
2. Prepare the document and load it, facedown, in the Automatic Document 
Feeder (ADF). 
❑The LCD display shows the following:
* Based on ITU-T/CCITT No. 1 Chart, standard mode.
Be sure to adjust the document feed lever before loading your document (see 
page 3-5).
Currently used memory:MEMORY USED  0%
Standby to scan:DOCUMENT READY
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							Chapter 4 Sending Faxes4-7
Sending Faxes
❑If you are sending in color to a fax machine with color capability, press 
Color/B&W to turn on its light (see page 4-2).
❑If necessary, you can adjust the resolution and contrast (see page 4-3 and 
page 4-5).
❑You may not be able to use memory sending if the percentage shown in 
the MEMORY USED display is close to 100%. In this case, use manual 
sending to send your document.
3. Dial the other party’s fax number.
❑Use one of the dialing methods described earlier in this chapter. 
❑If you enter the wrong number, press Stop, then enter the correct 
number.
❑If you must first dial a digit to get an outside line (9 for example), add a 
pause after that digit by pressing 
Redial/Pause, as shown in the example 
above.
4. Press 
Start/Scan to begin scanning for sending.
❑If you used speed dialing to dial the number, the unit will automatically 
begin scanning the document into memory a few seconds after making 
the entry. 
❑You will see a series of brief messages showing details on the transmission.
❑To cancel the transmission once the unit has started to dial, press Stop. 
The LCD display then asks you to confirm canceling. Press 
T to cancel 
sending (see page 4-10).
Ex:TEL=   9p7654321
You can scan up to 30 different documents for memory sending.
When the document is sent, it is automatically deleted from memory.
If an error occurs during sending, the MultiPASS will print out an error 
report. If this happens, try sending the document again. 
When an error occurs during sending, the document is automatically deleted 
from memory, even if it is not sent completely. 
If you send a color document to a fax machine that does not support color 
faxing, the document will not be sent, and the LCD display will show this 
message: TRY AGAIN IN B/W. Try sending again in black & white.
Start / Scan
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							4-8Sending Faxes Chapter 4
Manual Sending
Manual sending allows you to talk to the other party before you send the 
document. This method is useful if the other party must manually set their fax 
machine to receive before they can receive a fax.
1. Open the document tray.
2. Prepare the document and load it, facedown, in the Automatic Document 
Feeder (ADF).
❑The LCD display shows the following:
❑If you are sending in color to a fax machine with color capability, press 
Color/B&W to turn on its light (see page 4-2).
❑If necessary, you can adjust the resolution and contrast (see page 4-3 and 
page 4-5).
3. Press 
Hook.
❑You can also lift the handset of the telephone or extension phone 
connected to your unit instead of pressing 
Hook.
❑You can adjust the volume of the speaker. If you are using the MultiPASS 
Fax Setup Utility, see the online MultiPASS Desktop Manager Software 
Guide. If you are using the Operation panel, see the online Standalone Fax 
Manual.  To use this mode, you need to connect a telephone to your MultiPASS.
Currently used memory:MEMORY USED  0%
Standby to scan:DOCUMENT READY
TEL= 
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Hook 
						

							Chapter 4 Sending Faxes4-9
Sending Faxes
4. Dial the other party’s telephone/fax number.
❑Use one of the dialing methods described earlier in this chapter.
❑If you make a mistake during dialing, press Hook or put down the 
handset and start again from step 3.
5. When you hear the other party answer the call, pick up the handset and you 
can talk.
❑If you pressed Hook in step 3 instead of lifting the handset, you will hear 
the other party’s voice but they will not be able to hear you through the 
speaker. Pick up the handset to talk to the other party.
❑If you hear a high-pitched signal, instead of the other party’s voice, press 
Start/Scan. If you picked up the handset to dial, hang up the handset. 
The unit will begin sending the document.
6. When you are ready to send the document, ask the other party to press the 
start button on their fax unit.
7. When you hear the high-pitched signal of the other party’s fax unit press
Start/Scan on your unit and then hang up the handset.
❑The unit begins sending the document. 
❑You will see a series of brief messages showing details on the transmission.
Ex:TEL=   7654321
Be sure to hang up the handset after you press the Start/Scan button on your 
unit. If you hang up first, you will disconnect the call.
If the offhook alarm starts beeping, make sure the handset is resting properly 
in its cradle.
If you send a color document to a fax machine that does not support color 
faxing, the document will not be sent, and the LCD display will show this 
message: TRY AGAIN IN B/W. Try sending again in black & white.
Start / Scan
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							4-10Sending Faxes Chapter 4
Canceling Sending
Follow this procedure if you want to stop sending a document before transmission 
is completed:
1. Press 
Stop.
❑For manual sending, the transmission is canceled.
❑For memory sending, the MultiPASS asks you to confirm that you want to 
cancel.
2. Press 
T to cancel sending.
❑Sending is not canceled until you press T.
❑If you change your mind and want to continue sending, press #.
❑To cancel transmission of a document waiting to be sent (because the unit 
is waiting to redial), refer to Deleting a Document From Memory (see 
page 4-23).
❑To cancel transmission of a document waiting to be sent from memory, refer 
to Deleting a Document From Memory (see page 4-23). CANCEL? AYES #NO
YES=(A)   NO=(#)
When you cancel sending, you may need to open the operation panel to remove 
the document from the ADF. For details, refer to the next page, Removing the 
Document From the Automatic Document Feeder (ADF). 
Stop
Tone
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							Chapter 4 Sending Faxes4-11
Sending Faxes
Removing the Document From the Automatic 
Document Feeder (ADF)
1. Open the operation panel by gently pulling it toward you.
2. Remove the document by pulling it out from the top or bottom. Do not try to pull the document out without opening the operation panel, or you 
might tear or smudge the document.
If the paper does not pull out easily, do not force it. 
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