Cannon Canon Allinone Mp C545 User Manual

							5-4Receiving Faxes Chapter 5
Receiving Both Faxes and Telephone Calls Automatically:
Fax/Tel Mode
Set this mode if you want your MultiPASS to automatically switch between voice 
and fax calls. For this mode, you need to have a telephone connected to your unit.
What Happens When Fax/Tel Mode is Selected
You can select these options using the MultiPASS Fax Setup Utility or the operation 
panel. If you are using the MultiPASS Fax Setup Utility, see the online MultiPASS 
Desktop Manager Software Guide. If you are using the operation panel, see the 
online Standalone Fax Manual.
Telephone
Fax  Fax  
Sending document 
manuallySending document 
automatically
The MultiPASS answers without ringing.
The MultiPASS listens for the fax tone.
(For 8 sec.)
The fax tone 
is detected.   
The fax tone is not detected.
The document is 
received automatically.
The MultiPASS starts ringing.Pick up the 
handset to talk.
If you don’t pick up the handset
(within 15 sec.).
DEFAULT ACTION
Choose between:
RECEIVE (factory default setting) and DISCONNECT.DISCONNECT
RECEIVE
(Factory default setting)(The fax tone is 
detected and the 
MultiPASS switches 
to receive  mode.)
The MultiPASS 
disconnects the call.
Not all fax machines are capable of sending a fax 
tone. For those cases if you set the DEFAULT 
ACTION to RECEIVE, the MultiPASS switches to 
receive mode automatically and starts receiving 
the document. If no document comes in, it 
disconnects after approximately 55 seconds. F/T RING TIME
(Factory default 
setting =15 sec.)
RING START TIME
(Factory default 
setting
 = 8 sec.)
Type of call
Telephone charges 
begin for the caller. 
						

							Chapter 5 Receiving Faxes5-5
Receiving Faxes
Receiving Faxes Manually: MANUAL MODE
In MANUAL MODE, if you connect a telephone to your unit, you can use the 
telephone to receive normal telephone calls and also to activate your MultiPASS to 
start receiving a document. If you place the extension phone away from the 
MultiPASS (on your desk, for example) and activate receiving from this phone, this 
is called remote receiving.
Receiving Faxes Automatically: FAX ONLY MODE
When the MultiPASS is set up for a dedicated line, set FAX ONLY MODE to 
automatically receive documents whenever a call comes over the fax line.
Receiving With an Answering Machine: ANS.MACHINE MODE
Connecting an answering machine to the MultiPASS allows you to receive faxes 
and phone messages while you are out of the office. 
In ANS.MACHINE MODE, the MultiPASS allows the answering machine to 
answer incoming calls, then listens for the fax tone and automatically receives the 
fax if it detects this tone.
Using the MultiPASS With an Answering Machine
Follow these guidelines when using the MultiPASS with an answering machine.
❑Set the answering machine to answer on the first or second ring.
❑When recording the outgoing message on the answering machine:
The entire message must be no more than 15 seconds long.
In the message, tell your callers how to send a fax. For example:
“Hello. I can’t answer the phone right now, but please leave a message 
after the beep. I’ll return your call as soon as possible. If you would 
like to send a fax, press the start button on your fax machine after you 
leave your message. Thank you.” 
						

							5-6Receiving Faxes Chapter 5
Receiving Using the Distinctive Ring Pattern Detection
Feature: DRPD
Some telephone companies offer a Distinctive Ring Pattern (DRP) service whereby 
they assign two or more telephone numbers with distinctive ring patterns to a 
single telephone line. If your phone company offers such a service, you can have 
both a fax number(s) and a telephone number(s) for your MultiPASS using only 
one telephone line.
Your MultiPASS will automatically monitor incoming calls and based on the 
distinctive ring pattern, it will determine if the call is from a fax machine trying to 
send a document or from a telephone trying to make a voice call.
Use the information in this section to set up the MultiPASS for use with a DRP 
service. For more details on the DRP service, contact your local telephone 
company. (Your telephone company may have a different name for this service. 
Also, this service may not be offered in all areas.)
Types of Ring Patterns
Your telephone company will assign a distinctive ring pattern to each number 
when you order the DRP service. The setting you make in the MultiPASS must 
match the setting assigned by the telephone company.
You can set the MultiPASS for the following ring patterns:
❑NORMAL RING
Ring type of normal telephone line (recommended for voice calls)
❑DOUBLE RING
Two short rings at regular intervals (recommended for fax calls)
❑SHORT-SHORT-LONG (Triple ring)
Short-short-long at regular intervals
❑SHORT-LONG-SHORT (Triple ring)
Short-long-short at regular intervals
❑OTHER RING TYPE
Patterns other than those described above
❑FAX/TEL AUTO SW 
						

							Chapter 5 Receiving Faxes5-7
Receiving Faxes
How DRPD Responds to Calls
When there is an incoming call, the MultiPASS checks the incoming ring pattern 
and determines the type of pattern being received. The MultiPASS may require up 
to 10 seconds to determine the pattern type. During this time, any telephone 
device connected to the MultiPASS reacts according to how you registered the 
setting.
Communicating Using the Distinctive Ring Pattern Detection (DRPD 
Feature)
Using the MultiPASS with a DRP service is almost the same as using it with a 
normal telephone line.
When you turn on DRPD, the receive mode defaults to DRPD.
When someone calls using the number assigned for telephone communication, the 
MultiPASS rings in the pattern you registered for telephone calls. When you hear 
this pattern, simply pick up the telephone connected to the MultiPASS and talk. If 
you do not pick up the telephone, the MultiPASS continues to ring until the other 
party hangs up.
When someone sends a fax using the number assigned for fax communication, the 
MultiPASS does not ring. It receives the fax automatically.Your Setting Incoming Call
From FaxIncoming Call
From Telephone
TELRings to alert you to pick up 
the handset of the telephone. 
Press 
Start/Scan to receive 
the fax (MANUAL MODE).Rings to alert you to pick up 
the handset of the telephone 
and take the call.
FAXReceives the fax without 
ringing.Answers as a fax machine.
FAX/TEL
AUTO SWSwitches to receive mode for 
fax transmission signals and 
does not ring.Rings to alert you to pick up 
the handset of the telephone 
and take the call. 
						

							5-8Receiving Faxes Chapter 5
Receiving in Color
Your MultiPASS has been factory-set to receive faxes in color from fax machines 
with color capability. When receiving a fax, your MultiPASS detects if the incoming 
fax is a color or black & white transaction, and prints the fax accordingly.
For automatic printing of received color faxes, you need to have the BC-21e Color 
BJ Cartridge installed in your unit. If you have one of the optional BJ cartridges 
installed, the MultiPASS will receive the color fax in memory. Once received, the 
LCD display will alternate the following messages:
Replace the optional BJ cartridge with the BC-21e Color BJ Cartridge (see
page 6-16). The unit then automatically prints the color fax stored in memory.
If you want to print the color fax with a BJ cartridge other than the BC-21e Color 
BJ Cartridge, refer to Printing a Document in Memory (see page 4-20).
You can set the MultiPASS for color reception through the operation panel (see the 
online Standalone Fax Manual).
Receiving While Registering, Copying, or Printing
As the MultiPASS is a multitasking device, it can receive faxes and phone calls while 
you are entering your user information, making copies, or printing.
If you receive a fax while you are making copies or printing, the MultiPASS stores 
the incoming fax in memory. Then, as soon as you finish making copies or 
printing, the MultiPASS automatically prints the fax. If you are entering 
registration information, the fax is printed as soon as it is received, and does not go 
into memory.REC’D IN MEMORY
INSTALL BC-21e 
						

							Chapter 5 Receiving Faxes5-9
Receiving Faxes
Receiving Faxes in Memory When a Problem Occurs
If the MultiPASS encounters a problem when it is receiving a fax, the unit will 
automatically store the unprinted pages of the fax in memory, and the LCD display 
will show REC’D IN MEMORY as well as one or several of the following messages:
Unit has run out of paper
The MultiPASS has run out of paper while printing.
Load paper in the multi-purpose tray (see page 2-11). Then press the 
Resume 
button to print the pages stored in memory.
BCI-21 Color BJ Tank has run out of ink
The BCI-21 Color BJ Tank installed in the MultiPASS has run out of ink while 
printing.
Change the BCI-21 Color BJ Tank in the BC-21e Color BJ Cartridge (see page 6-
22). The unit automatically prints the pages stored in memory.
BCI-21 Black BJ Tank has run out of ink
The BCI-21 Black BJ Tank installed in the MultiPASS has run out of ink while 
printing.
Change the BCI-21 Black BJ Tank in the BC-21e Color BJ Cartridge (see page 6-
22). The unit automatically prints the pages stored in memory.LOAD PAPER
COLOR INK EMPTY
BLACK INK EMPTY 
						

							5-10Receiving Faxes Chapter 5
BJ cartridge has run out of ink
The BJ cartridge installed in the MultiPASS has run out of ink while printing.
Change the BJ cartridge (see page 6-16). The unit automatically prints the pages 
stored in memory.
BJ cartridge not installed
There is no BJ cartridge installed in the MultiPASS.
Install a BJ cartridge (see page 6-16). The unit automatically prints the pages stored 
in memory.
Incorrect BJ cartridge installed
The MultiPASS has received a fax, but the incorrect BJ cartridge is installed.
Replace the BJ cartridge in the unit with the correct BJ cartridge (see page 6-16). 
The unit automatically prints the pages stored in memory.
Paper jam has occurred
A paper jam has occurred in the MultiPASS while printing.
Clear the paper jam (see page page 7-3). Then press the 
Resume button to print 
the pages stored in memory.CHANGE CARTRIDGE
PUT IN CARTRIDGE
INSTALL BC-21e
orINSTALL BC21e/20
CLEAR PAPER JAM 
						

							Chapter 5 Receiving Faxes5-11
Receiving Faxes
Canceling Receiving
Follow this procedure if you want to stop receiving a fax before reception is 
completed.
1. Press 
Stop.
❑The MultiPASS asks you to confirm that you want to cancel.
2. Press 
T to cancel receiving.
❑Receiving is not canceled until you press T.
❑If you change your mind and want to continue receiving, press #.
The MultiPASS memory can store up to approximately 42 pages (based on 
ITU-T/CCITT No. 1 Chart, standard mode).
You can set the MultiPASS not to store faxes in memory if a problem occurs 
during reception. You can only do this through the operation panel. For 
more information about setting the MultiPASS to store faxes in memory,  see 
page 5-24 in the online Standalone Fax Manual.
Once the pages are printed, they are deleted from memory.
If the memory becomes full, you will not be able to receive the remaining 
pages. Contact the other party and request that they send the fax again.
n
CANCEL? AYES #NO
YES=(
A)   NO=(#)
TX/RX CANCELLED
Ex:TX/RX NO.  5003
Stop
Tone 
						

							5-12Receiving Faxes Chapter 5 
						

							Chapter 6 Maintenance6-1
Maintenance
Chapter 6
Maintenance
Your MultiPASS requires no maintenance other than periodic cleaning, and 
replacement of BJ cartridges or BJ tanks.
❑MultiPASS Guidelines .................................................................................... 6-2
❑Periodic Cleaning ........................................................................................... 6-3
Cleaning the Outside of the MultiPASS.................................................. 6-4
Cleaning the Interior of the MultiPASS .................................................. 6-4
❑BJ Cartridges and BJ Tanks.......................................................................... 6-10
Maintenance ........................................................................................... 6-11
Using Ink ................................................................................................ 6-12
Testing and Cleaning the BJ Cartridge Print Head .............................. 6-13
When to Replace the BJ Cartridge ........................................................ 6-15
Replacing the BJ Cartridge .................................................................... 6-16
Replacing a BJ Tank in the BC-21e Color BJ Cartridge ....................... 6-22
Storing a BJ Cartridge ............................................................................ 6-28
❑Transporting the MultiPASS........................................................................ 6-30