Brother MFC 440CN User Manual
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Sending a fax45 5 Out of Memory message5 If you get an Out of Memory message while scanning the first page of a fax, press Stop/Exit to cancel the fax. If you get an Out of Memory message while scanning a subsequent page, you will have the option to press Black Start to send the pages scanned so far, or to press Stop/Exit to cancel the operation. Note If you get an Out of Memory message while faxing and you do not want to delete your stored faxes to clear the memory, you can send the fax in real time. (See Real time transmission on page 42.)
46 6 Receive modes6 You must choose the receive mode depending on the external devices and telephone subscriber services you have on your line. The diagrams below will help you choose the correct mode. For more detailed information about the receive modes, see page 48. Choosing the Receive Mode6 MFC-440CN 6 Receiving a Fax6 Do you use a Distinctive Ring subscriber service? Ye sYe s See Distinctive Ring. Fax Only No Ye s No No No Ye s Manual Ye sExternal TADNoFax/Tel Are you connecting an external telephone or external TAD (telephone answering device) to the machine? Do you want the machine to answer fax and telephone calls automatically?Are you using the voice message function of your external TAD (telephone answering device)? Do you want to use the machine for fax only?
Receiving a Fax47 6 MFC-665CW and MFC-845CW 6 To set a receive mode follow the instructions below. aPress Menu. bPress a or b to choose Initial Setup . Press OK. cPress a or b to choose Receive Mode . Press OK. dPress a or b to choose Fax Only, Fax/Tel , External TAD (MFC-440CN only) or Manual. Press OK. ePress Stop/Exit . The LCD will display the current receive mode. Do you use a Distinctive Ring subscriber service? Ye s Ye s See Distinctive Ring. Fax Only No Ye s No No No Ye s Manual Ye s No Fax/Tel Are you connecting an external telephone or external TAD (telephone answering device) to the machine? Do you want the machine to answer fax and telephone calls automatically?Are you using the voice message function of your external TAD (telephone answering device)? Do you want to use the machine for fax only? Are you using the built-in Message Center?See Message Center. No Ye s Manual * * We recommend you set Easy Receive to On.
Chapter 6 48 Using receive modes6 Some receive modes answer automatically ( Fax Only and Fax/Tel ). You may want to change the ring delay before using these modes. See Ring Delay on page 49. Fax only6 Fax only mode will automatically answer every call. If the call is a fax your machine will receive it. Fax/Tel6 Fax/Tel mode helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: „ Faxes will be automatically received. „ Voice calls will start the F/T ring to tell you to pick up the line. The F/T ring is a fast double ring made by your machine. Also see F/T Ring Time (Fax/Tel mode only) on page 49 and Ring Delay on page 49. Manual6 Manual mode turns off all automatic answering functions unless you are using the Distinctive Ring feature or you are using an external TAD with the MFC-665CW or the MFC-845CW. To receive a fax in manual mode press Black Start or Color Start when you hear fax tones (short repeating beeps). You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine. Also see Easy Receive on page 50. Message Center ( MC) (MFC-665CW and MFC-845CW only)6 Message Center ( MC) helps you automatically manage incoming calls, by recognizing whether they are fax or voice calls and handling them in one of the following ways: „ Faxes will be automatically received. „ Voice callers can record a message. To set up the Message Center mode see page 71. External TAD (MFC-440CN only)6 External TAD mode lets an external answering device manage your incoming calls. Incoming calls will be handled in one of the following ways: „ Faxes will be automatically received. „ Voice callers can record a message on the external TAD. For more information see Connecting an external TAD (telephone answering device) on page 57. If Message Center Mode is On, it will override your receive mode setting. The screen shows MC. If Message Center Mode is Off, the receive mode returns to your original setting. (See Message Center mode on page 71.)
Receiving a Fax49 6 Receive mode settings6 Ring Delay6 The Ring Delay sets the number of times the machine rings before it answers in Fax Only or Fax/Tel mode. If you have external or extension phones on the same line as the machine or subscribe to the telephone company’s Distinctive Ring service, keep the ring delay setting of 4. (See Using external and extension telephones on page 61 and Easy Receive on page 50.) If toll saver is on, then the ring delay setting has no effect. See Setting toll saver on page 74. (MFC-665CW and MFC-845CW only) aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Setup Receive . Press OK. dPress a or b to choose Ring Delay . Press OK. e(MFC-665CW and MFC-845CW) Press a or b to choose Ring Delay again. Press OK. fPress a or b to choose how many times the line rings before the machine answers ( 0-4 ). Press OK. If you choose 0, the line will not ring at all. gPress Stop/Exit . F/T Ring Time (Fax/Tel mode only)6 If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If its a fax call, the machine receives the fax. This pseudo/double-ring happens after the initial ringing from the phone company. Only the machine rings and no other phones on the same line will ring with the special pseudo/double-ring. However, you can still answer the call on any telephone on the same line as the machine. (See Using external and extension telephones on page 61.) aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Setup Receive . Press OK. dPress a or b to choose F/T Ring Time . Press OK. ePress a or b to choose how long the machine will ring to alert you that you have a voice call (20, 30, 40 or 70 seconds). Press OK. fPress Stop/Exit . Note Even if the caller hangs up during the pseudo/double-ringing, the machine will continue to ring for the set time.
Chapter 6 50 Easy Receive6 If Easy Receive is On:6 The machine receives a fax call automatically, even if you answer the call. When you see Receiving on the LCD or when you hear “chirps” through the handset you are using, just replace the handset. Your machine will do the rest. If Easy Receive is Semi: (MFC-665CW and MFC-845CW only) 6 The machine will only receive a fax call automatically if you answered it using the machine’s handset or cordless handset or Speaker Phone. If you answered at an extension phone press l 5 1 . (See Using external and extension telephones on page 61.) If Easy Receive is Off:6 If you are at the machine and answer a call first by lifting a handset, then press Black Start or Color Start , and then press 2 to receive. If you answered at an extension phone press l 5 1 . (See Using external and extension telephones on page 61.) Note • If this feature is set to On, but your machine does not connect a fax call when you lift an extension or external phone handset, press the fax receive code l 5 1 . • If you send faxes from a computer on the same phone line and the machine intercepts them, set Easy Receive to Off. • (MFC-845CW) If you typically carry the cordless handset away from the machine, we recommend that you turn on Easy Receive. If Easy Receive is turned off and you answer a fax call you will have to go to the machine and press Black Start or Color Start . aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Setup Receive . Press OK. dPress a or b to choose Easy Receive . Press OK. ePress a or b to choose On, Semi (or Off ). Press OK. fPress Stop/Exit .
Receiving a Fax51 6 Additional receiving operations 6 Printing a reduced incoming fax6 If you choose On, the machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter, Legal size paper. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (See Paper Size on page 27). aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Setup Receive . Press OK. dPress a or b to choose Auto Reduction . Press OK. ePress a or b to choose On (or Off ). Press OK. fPress Stop/Exit . Receiving a fax at the end of a conversation (MFC-440CN and MFC-665CW only)6 At the end of a conversation you can ask the other party to fax you information before you both hang up. aAsk the other party to place the document in their machine and to press the Start or Send key. bWhen you hear the other machines CNG tones (slowly repeating beeps), press Black Start or Color Start . cPress 2 to receive a fax. dReplace the handset. Printing a fax from the memory6 If you have chosen paging or fax storage, you can still print a fax from the memory when you are at your machine. (See Turning off Advanced Fax Operations on page 81.) aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Advanced Fax Operation . Press OK. dPress a or b to choose Print Fax . Press OK. ePress Black Start .
52 7 Voice operations7 Voice calls can be made either with the handset, the cordless handset (MFC-845CW only), the speaker phone, an extension or external telephone, by dialing manually, or by using Quick-Dial numbers. Note If you have the MFC-845CW, please see the Digital Cordless Handset User’s Guide. Making a telephone call (MFC-665CW and MFC-845CW only)7 aDo one of the following:„ (MFC-665CW) Pick up the handset or press Speaker Phone . „ (MFC-845CW) Pick up the cordless handset and press ( Talk) or press Speaker Phone on the machine. bWhen you hear the dial tone, enter a number using the dial pad, Speed-Dial or Search. c( Speaker phone ) speak clearly toward the microphone . dTo hang up, do one of the following: „ (MFC-665CW) Replace the handset or press Speaker Phone . „ (MFC-845CW) Press ( Off) on the cordless handset or press Speaker Phone on the machine. Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only)7 When the machine rings, instead of lifting the handset, press Speaker Phone on the machine. Speak clearly toward the microphone . To end the call, press Speaker Phone . Note If you have a bad connection, your caller might hear your voice echoed during the call. If you experience this problem, pick up the handset, or hang up and try the call again. Hold (MFC-665CW and MFC-845CW only)7 For MFC-665CW7 aPress Hold to put a call on Hold. You can replace the handset without disconnecting the call. bPick up the machines handset or press Speaker Phone to release the call from Hold. Note You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine. Telephone Services and External devices 7
Telephone Services and External devices53 7 For MFC-845CW7 aIf you answered by pressing Speaker Phone on the machine, press Hold/Intercom on the machine to put a call on Hold. bTo release the call from Hold, press Speaker Phone on the machine. Note You can pick up an extension phone and continue speaking without releasing the call from Hold on the machine. Tone or Pulse (Canada only)7 If you have a Pulse dialing service, but need to send Tone signals (for example, for telephone banking), follow the instructions below: aDo one of the following: „ (MFC-440CN) Pick up the handset of an external phone or press Hook. „ (MFC-665CW) Pick up the handset or press Speaker Phone . „ (MFC-845CW) Pick up the cordless handset and press ( Talk) or press Speaker Phone on the machine. bPress # on the machine’s control panel. Any digits dialed after this will send tone signals. When you hang up, the machine will return to the Pulse dialing service. Fax/Tel mode when the power key is on7 When the machine is in Fax/Tel mode, it will use the F/T Ring Time (pseudo/double- ringing) to alert you to pick up a voice call. If you are at an extension phone, youll need to lift the handset during the F/T Ring Time and then press #51 between the pseudo/double rings. If no one is on the line, or if someone wants to send you a fax, send the call back to the machine by pressing l 51 . (MFC-440CN) Lift the external telephone’s handset, and then press Hook to answer. (MFC-665CW) If you are at the machine, you can lift the handset or press Speaker Phone to answer. (MFC-845CW) Press Speaker Phone on the machine or use the cordless handset. Fax/Tel mode when the power key is off7 You can change the default setting of the On/Off key to Fax Receive:On so that you can receive faxes when the power key is off. (See On/Off setting on page 24.) Fax/Tel mode will work in the following ways. (For MFC-440CN) Fax/Tel mode does not work when the power key is off. The machine will not answer telephone or fax calls and will keep ringing. If you are at an external or extension phone, lift the handset and talk. If you hear fax tones, hold the handset until Easy Receive activates your machine. If the other party says they want to send you a fax, activate the machine by pressing l51 . (MFC-665CW and MFC-845CW only) When the machine is in Fax/Tel mode and pseudo/double-rings to tell you to pick up a voice call, you can only answer by picking up the machine’s handset or cordless handset and pressing ( Talk). If you answer before the machine pseudo/double-rings, you can also pick up the call at an external or extension phone.
Chapter 7 54 Telephone services7 Your machine supports the Caller ID and Distinctive Ring subscriber telephone services that some telephone companies offer. Features like Voice Mail, Call Waiting, Call Waiting/Caller ID, RingMaster, answering services, alarm systems or other custom features on one phone line may affect the way your machine works. If you have Voice Mail on your phone line, please read the following carefully. Distinctive Ring7 Brother uses the term ‘Distinctive Ring’ but different telephone companies have other names for this service such as SmartRing, RingMaster, Teen-Ring, Indent-a-Call or Indent-a-Ring. What does your telephone companys ‘Distinctive Ring’ do? 7 Your telephone companys Distinctive Ring service allows you to have more than one number on the same phone line. If you need more than one phone number, it is cheaper than paying for an extra line . Each phone number has its own distinctive ring pattern, so you will know which phone number is ringing. This is one way you can have a separate phone number for your machine. Note Please call your telephone company for availability and rates. What does Brothers ‘Distinctive Ring’ do? 7 The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone companys Distinctive Ring service. The new phone number on your line can just receive faxes. Note You must pay for your telephone companys Distinctive Ring service before you program the machine to work with it. Do you have Voice Mail?7 If you have Voice Mail on the phone line that you will install your new machine on, there is a strong possibility that Voice Mail and the machine will conflict with each other while receiving incoming calls . However, the Distinctive Ring feature allows you to use more than one number on your line, so both Voice Mail and the machine can work together without any problems . If each one has a separate phone number, neither will interfere with the others operations. If you decide to get the Distinctive Ring service from the tel ephone company, you will need to follow the directions on next page to ‘register’ the new Distinctive Ring pattern they give you. This is so your machine can recognize its incoming calls. Note You can change or cancel the Distinctive Ring pattern at any time. You can switch it off temporarily, and turn it back on later. When you get a new fax number, make sure you reset this feature.