Brother MFC 440CN User Manual
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Security features35 4 Note • To print the faxes in memory, turn off Memory Security. • You must turn off PC Fax Receive before you can turn on Memory Security. (See Turning off Advanced Fax Operations on page 81.) • If you forget the Memory Security password, please call Brother Customer Service. Setting and changing the memory security password4 Note If you have already set the password, you will not need to set it again. Setting a password for the first time4 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Miscellaneous . Press OK. dPress a or b to choose Mem Security . Press OK. eEnter a 4-digit number for the password. Press OK. fWhen the LCD shows Verify:, re- enter the password. Press OK. gPress Stop/Exit . Changing your memory security password 4 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Miscellaneous . Press OK. dPress a or b to choose Mem Security . Press OK. ePress a or b to choose Set Password . Press OK. fEnter the registered 4-digit number for the current password. Press OK. gEnter a 4-digit number for a new password. Press OK. hWhen the LCD shows Verify:, re- enter the new password. Press OK. iPress Stop/Exit .
Chapter 4 36 Turning the memory security on/off4 Turning on the memory security lock4 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Miscellaneous . Press OK. dPress a or b to choose Mem Security . Press OK. ePress a or b to choose Set Security . Press OK. fEnter the registered 4-digit password. Press OK. The machine goes offline and the LCD shows Secure Mode . Note If there is a power failure the data will stay in memory for approximately 24 hours. Turning off the memory security4 aPress Menu. bEnter the registered 4-digit password. Press OK. Memory Security is automatically turned off. Note If you enter the wrong password, the LCD shows Wrong Password and stays offline. The machine will stay in Secure mode until the registered password is entered.
Section II FaxII Sending a fax38 Receiving a Fax46 Telephone Services and External devices52 Dialing and storing numbers63 Message Center (MFC-665CW and MFC-845CW only) 71 Advanced fax operations (Black & White only)76 Printing Reports87 Polling89
38 5 Entering Fax mode5 When the machine is idle, the time appears on the LCD. When you want to send a fax, or change fax send or receive settings, press the (Fax) key to illuminate it in green. The LCD shows: Press a or b to scroll through the Fax key options. Some functions are only available when sending black & white faxes. „ Fax Resolution (See page 41.) „ Contrast (See page 41.) „ Speed-Dial (See page 63.) „ Outgoing Call (See page 64.) „ Caller ID hist. (See page 65.) „ Broadcasting (See page 40.) „ Delayed Fax (See page 43.) „ Batch TX (See page 43.) „ Real Time TX (See page 42.) „ Polled TX (See page 90.) „ Polling RX (See page 89.) „ Overseas Mode (See page 43.) „ Scan Size (See page 39.) „ Set New Default (See page 44.) „ Factory Reset (See page 44.) When the option you want is highlighted, press OK. Faxing from the ADF 5 aPress ( Fax). bPut the document face down in the ADF. cEnter the fax number using the dial pad, Speed-Dial or Search. dPress Black Start or Color Start . The machine starts scanning the document. Note • To cancel, press Stop/Exit. • If the memory is full, the fax will be sent in real time. Sending a fax5 09012345689 FA X Fax StartPress Fax Resolution Standard Contrast Auto Speed-Dial Outgoing Call
Sending a fax39 5 Faxing from the scanner glass5 You can use the scanner glass to fax pages of a book one at a time. The documents can be up to letter or A4 size. You cannot send multiple pages for color faxes. Note Since you can only scan one page at a time, it is easier to use the ADF if you are sending a multiple page document. aPress ( Fax). bLoad your document face down on the scanner glass. cEnter the fax number using the dial pad, Speed-Dial or Search. dPress Black Start or Color Start . „ If you press Black Start, the machine starts scanning the first page. Go to step e. „ If you press Color Start, the machine starts sending the document. eDo one of the following: „ To send a single page, press 2 to choose No (or press Black Start again). The machine starts sending the document. „ To send more than one page, press 1 to choose Yes and go to step f. fPut the next page on the scanner glass. Press OK. The machine starts scanning the page. (Repeat steps e and f for each additional page.) Note If the memory is full and you are faxing a single page, it will be sent in real time. Faxing A4 size documents from the scanner glass5 When documents are A4 size, you need to set Scan Size to A4. If you do not, the bottom portion of the faxes will be missing. aPress ( Fax). bPress a or b to choose Scan Size . Press OK. cPress a or b to choose A4. Press OK. Note You can save the setting you use most often by setting it as default. (See page 44.) Color fax transmission5 Your machine can send a color fax to machines that support this feature. Color faxes cannot be stored in the memory. When you send a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Canceling a fax in progress5 If you want to cancel a fax while the machine is scanning, dialing or sending, press Stop/Exit .
Chapter 5 40 Broadcasting (Black & White only) 5 Broadcasting is when the same fax message is automatically sent to more than one fax number. You can include Groups, Speed-Dial numbers and up to 50 manually dialed numbers in the same broadcast. After the broadcast is finished, a Broadcast Report will be printed. aPress ( Fax). bLoad your document. cPress a or b to choose Broadcasting . Press OK. dPress a or b to choose Add Number . Press OK. eEnter a number using Speed-Dial, a Group, or the dial pad. Press OK. fAfter you have entered all the fax numbers by repeating steps d and e, press a or b to choose Complete. Press OK. gPress Black Start . Note • If you did not use up any of the numbers for Groups, you can ‘broadcast’ faxes to as many as 210 (MFC-440CN and MFC-665CW) or 250 (MFC-845CW) different numbers. • The available memory will vary depending on the types of jobs in the memory and the number of locations used for broadcasting. If you broadcast to the maximum numbers available, you will not be able to use dual access and delayed fax. • If the memory is full, press Stop/Exit to stop the job. If more than one page has been scanned, press Black Start to send the portion that is in the memory. Canceling a Broadcast in progress5 aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Remaining Jobs . Press OK. The LCD will show the fax number being dialed and the Broadcast job number. dPress OK. The LCD will ask you the following message: Cancel Job? Yes iPress 1 No iPress 2 ePress 1 to clear the number being dialed. The LCD will then show the Broadcast job number. fPress OK. The LCD will ask you the following message: Cancel Job? Yes iPress 1 No iPress 2 gPress 1 to cancel the Broadcast. hPress Stop/Exit .
Sending a fax41 5 Additional sending operations 5 Sending faxes using multiple settings5 When you send a fax you can choose any combination of these settings: resolution, contrast, overseas mode, delayed fax timer, polling transmissi on and real time transmission. aPress ( Fax). The LCD shows: bPress a or b to choose any settings you want to change. Press OK. cAfter each setting is accepted, you can continue to change more settings. Note • Most settings are temporary and the machine returns to its default settings after you send a fax. • You can save some of the settings you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as a new default on page 44.) Contrast5 If your document is very light or very dark, you may want to change the contrast. Use Light when sending a light document. Use Dark when sending a dark document. aPress ( Fax). bPress a or b to choose Contrast. Press OK. cPress a or b to choose Auto, Light or Dark . Press OK. Note Even if you choose Light or Dark , the machine will send the fax using the Auto setting in any of the following conditions: • When you send a color fax. • When you choose Photo as the Fax Resolution. Changing fax resolution5 The quality of a fax can be improved by changing the fax resolution. aPress ( Fax). bPress a or b to choose Fax Resolution . Press OK. cPress a or b to choose the resolution you want. Press OK. 09012345689 FA X Fax StartPress Fax Resolution Standard Contrast Auto Speed-Dial Outgoing Call
Chapter 5 42 Note You can choose four different resolution settings for black & white faxes and two for color. If you choose S.Fine or Photo and then use the Color Start key to send a fax, the machine will send the fax using the Fine setting. Dual access (Black & White only)5 You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them. Note If the Out of Memory message appears while scanning documents, press Stop/Exit to cancel or Black Start to send the scanned pages. Real time transmission5 When you are sending a fax, the machine will scan the documents into the memory before sending. Then, as soon as the phone line is free, the machine will start dialing and sending. If the memory is full, the machine will send the document in real time (even if Real Time TX is set to Off). Sometimes, you may want to send an important document immediately, without waiting for memory transmission. You can turn on Real Time TX . To send a document at once without waiting for memory transmission, set Real Time TX to On. aPress ( Fax). bPress a or b to choose Real Time TX . Press OK. cPress a or b to choose On. Press OK. Note • In real time transmission, the automatic redial feature does not work when using the scanner glass. • If you are sending a color fax, the machine will send it in real time (even if Real Time TX is set to Off). Black & White Standard Suitable for most typed documents. Fine Good for small print and transmits a little slower than Standard resolution. S.Fine Good for small print or artwork and transmits slower than Fine resolution. Photo Use when the document has varying shades of gray or is a photograph. This has the slowest transmission. Color StandardSuitable for most typed documents. Fine Use when the document is a photograph. The transmission time is slower than Standard resolution.
Sending a fax43 5 Overseas Mode5 If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas mode. After you send a fax using this feature, the feature will turn itself off. aPress (Fax). bLoad your document. cPress a or b to choose Overseas Mode . Press OK. dPress a or b to choose On (or Off ). Press OK. Delayed Faxing (Black & White only)5 During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step e. aPress ( Fax). bLoad your document. cPress a or b to choose Delayed Fax . Press OK. dPress a or b to choose On. Press OK. eEnter the time you want the fax to be sent (in 24-hour format). (For example, enter 19:45 for 7:45 PM.) Press OK. Note The number of pages you can scan into the memory depends on the amount of data that is printed on each page. Delayed Batch Transmission (Black & White only)5 Before sending the delayed faxes, your machine will help you economize by sorting all the faxes in the memory by destination and scheduled time. All delayed faxes that are scheduled to be sent at the same time to the same fax number will be sent as one fax to save transmission time. aPress ( Fax). bPress a or b to choose Batch TX. Press OK. cPress a or b to choose On. Press OK. dPress Stop/Exit . Checking and canceling waiting jobs5 You can check which jobs are still waiting in the memory to be sent and cancel a job. (If there are no jobs, the LCD shows No Jobs Waiting .) aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Remaining Jobs . Press OK. Any waiting jobs appear on the LCD. dPress a or b to scroll through the jobs and choose the job you want to cancel. Press OK. eDo one of the following: „ To cancel, press 1 to choose Yes. If you want to cancel another job go to step d. „ To exit without canceling, press 2 to choose No.
Chapter 5 44 fWhen you have finished, press Stop/Exit . Setting your changes as a new default5 You can save the fax settings for Fax Resolution , Contrast , Real Time TX and Scan Size you use most often by setting them the default setting. These settings will st ay until you change them again. aPress ( Fax). bPress a or b to choose your new setting. Press OK. Repeat this step for each setting you want to change. cAfter changing the last setting, press a or b to choose Set New Default . Press OK. dPress 1 to choose Yes. ePress Stop/Exit . Restoring all the settings to factory settings5 You can restore all the settings you have changed to the factory settings. These settings will stay until you change them again. aPress ( Fax). bPress a or b to choose Factory Reset . Press OK. cPress 1 to choose Yes. dPress Stop/Exit . Sending a fax manually5 Manual transmission lets you hear the dialing, ringing and fax-receiving tones while sending a fax. aPress ( Fax). bLoad your document. cTo listen for a dial tone do one of the following: „ (MFC-440CN) Press Hook or pick up the handset of an external phone. „ (MFC-665CW) Press Speaker Phone or pick up the handset. „ (MFC-845CW) Press Speaker Phone on the machine. dDial using the machine’s dial pad. eWhen you hear the fax tone, press Black Start or Color Start . If you are using the scanner glass press 1 to send a fax. fIf you picked up the machine’s handset, or an external handset replace it. Sending a fax at the end of a conversation (MFC-440CN and MFC-665CW only)5 At the end of a conversation you can send a fax to the other party before you both hang up. aAsk the other party to wait for fax tones (beeps) and then to press the Start or Send key before hanging up. bLoad your document. cPress Black Start or Color Start . „ If you are using the scanner glass, press 1 to send a fax. dReplace the handset.