Brother MFC 440CN User Manual
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Advanced fax operations (Black & White only)85 10 97 Check the receiving status(MFC -665CW and MFC-845CW only) 1 Fax You can check whether your machine has received any faxes or voice messages. If yes, you will hear one long beep. If no, you will hear three short beeps. 2 Voice 98 Change the Receive Mode (MFC-440CN only) 1 External TAD If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 98 Change the Receive Mode (MFC -665CW and MFC-845CW only) 1 Msg Ctr If you hear one long beep, your change has been accepted. 2 Fax/Tel 3 Fax Only 90 Exit Pressing 9 0 allows you to exit remote retrieval. Wait for the long beep, then replace the handset. Remote commandsOperation details
Chapter 10 86 Retrieving fax messages10 You can call your machine from any touch tone phone and have your fax messages sent to a machine. aDial your fax number. bWhen your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. cWhen you hear two short beeps, press 962 . dWait for the long beep, enter the number (up to 20 digits) of the remote fax machine you want your fax messages sent to using the dial pad, then enter # # . Note You cannot use l and # as dial numbers. However, press # if you want to create a pause. ePress 9 0 to reset the machine when you’ve finished. fHang up after you hear your machine beep. Your machine will call the other fax machine, which will then print your fax messages. Changing your Fax Forwarding number10 You can change the default setting of your fax forwarding number from another touch tone telephone or fax machine. aDial your fax number. bWhen your machine answers, enter your remote access code (3 digits followed by l) at once. If you hear one long beep, you have messages. cWhen you hear two short beeps, press 954 . dWait for the long beep, enter the new number (up to 20 digits) of the remote fax machine you want your fax messages forwarded to using the dial pad, then enter # # . Note You cannot use l and # as dial numbers. However, press # if you want to create a pause. ePress 9 0 to reset the machine when you have finished. fHang up after you hear your machine beep.
87 11 11 Fax reports11 You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report11 You can use the Transmission Verification Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you choose On or On+Image , the report will print for every fax you send. If you send a lot of faxes to the same place, you may need more than the job numbers to know which faxes you must send again. Choosing On+Image or Off+Image will print a section of the faxs first page on the report to help you remember. When the Transmission Verification Report is turned Off or Off+Image , the Report will only print if there is a transmission error, with NG in the RESULT column. aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Report Setting . Press OK. dPress a or b to choose Transmission . Press OK. ePress a or b to choose On, On+Image , Off or Off+Image . Press OK. fPress Stop/Exit . Fax Journal (activity report)11 You can set the machine to print a journal at specific intervals (every 50 faxes, 6, 12 or 24 hours, 2 or 7 days). If you set the interval to Off, you can still print the report by following the steps on How to print a report on page 88. The factory setting is Every 50 Faxes. aPress Menu. bPress a or b to choose Fax. Press OK. cPress a or b to choose Report Setting . Press OK. dPress a or b to choose Journal Period . Press OK. ePress a or b to choose an interval. Press OK. (If you choose 7 days, the LCD will ask you to choose the first day for the 7-day countdown.) „ 6, 12, 24 hours, 2 or 7 days The machine will print the report at the chosen time and then erase all jobs from its memory. If the machines memory becomes full with 200 jobs before the time you chose has passed, the machine will print the Journal early and then erase all jobs from the memory. If you want an extra report before it is due to print, you can print it without erasing the jobs from the memory. „ Every 50 Faxes The machine will print the Journal when the machine has stored 50 jobs. Printing Reports11
Chapter 11 88 fEnter the time to start printing in 24-hour format. Press OK. (For example: enter 19:45 for 7:45 PM.) gPress Stop/Exit . Reports11 The following reports are available: „ Transmission Prints a Transmission Verification Report for your last transmission. „ Help List A help list about how to quickly program your machine. „ Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in alphabetical or numerical order. „ Fax Journal Lists information about the last incoming and outgoing faxes. (TX: Transmit.) (RX: Receive.) „ User Settings Lists your settings. „ Network Config Lists your Network settings. How to print a report11 aPress Menu. bPress a or b to choose Print Reports . Press OK. cPress a or b to choose the report you want. Press OK. dPress Black Start .
89 12 12 Polling overview12 Polling lets you set up your machine so other people can receive faxes from you, but they pay for the call. It also lets you call somebody else’s fax machine and receive a fax from it, so you pay for the call. The polling feature needs to be set up on both machines for this to work. Not all fax machines support polling. Polling receive12 Polling receive lets you call another fax machine to receive a fax. Setup to receive polling12 aPress (Fax). bPress a or b to choose Polling RX . Press OK. cPress a or b to choose On (or Off ). Press OK. dEnter the fax number you are polling. ePress Black Start or Color Start . The LCD shows Dialing. Sequential polling (Black & White only)12 Sequential polling lets you request documents from several fax machines in one operation. Afterwards, a Sequential Polling Report will be printed. aPress ( Fax). bPress a or b to choose Polling RX . Press OK. cPress a or b to choose On (or Off ). Press OK. dPress a or b to choose Broadcasting . Press OK. ePress a or b to choose Add Number . Press OK. fEnter a number using Speed-Dial, a Group, or the dial pad. Press OK. gRepeat steps e and f for all the fax numbers you want to poll, and then press a or b to choose Complete. Press OK. hPress Black Start . The machine polls each number or Group number in turn for a document. Press Stop/Exit while the machine is dialing to cancel the polling process. To cancel all sequential polling receive jobs, see Checking and canceling waiting jobs on page 43. Polling12
Chapter 12 90 Polled transmit (Black & White only) 12 Polled transmit lets you set up your machine to wait with a document so another fax machine can call and retrieve it. The document will be stored and can be retrieved by any other fax machine until you delete it from the memory. (See Checking and canceling waiting jobs on page 43.) Set up for polled transmit12 aPress (Fax). bLoad your document. cPress a or b to choose Polled TX . Press OK. dPress a or b to choose On (or Off ). Press OK. ePress a or b to choose any settings you want to change. Press OK. After each setting is accepted, you can continue to change more settings. fPress Black Start .
92 13 How to copy13 Entering Copy mode13 When you want to make a copy, press (Copy ) to illuminate it in green. The LCD shows: 1 No of Copies You can enter the number of copies you want by using the dial pad. Press a or b to scroll through the Copy key options. „ Quality (See page 93.) „ Enlarge/Reduce (See page 94.) „ Paper Type (See page 97.) „ Paper Size (See page 97.) „ Brightness (See page 96.) „ Contrast (See page 96.) „ Color Adjust (See page 96.) „ Stack/Sort (See page 95.) „ Page Layout (See page 94.) „ Set New Default (See page 97.) „ Factory Reset (See page 97.) When the option you want is highlighted, press OK. Note The default setting is Fax mode. You can change the amount of time that the machine stays in Copy mode after the last copy operation. (See Mode Timer on page 26.) Making a single copy13 aPress ( Copy). bLoad your document. (See Loading documents on page 11.) cPress Black Start or Color Start . Making copies 13 COPY Copy Start Press Quality Enlarge/Reduce Paper Type Paper Size Brightness Normal 100% Plain Pap Letter 0 011
Making copies93 13 Making multiple copies13 You can make up to 99 copies. aPress (Copy). bLoad your document. cEnter the number of copies you want. dPress Black Start or Color Start . Note To sort the copies, press a or b to choose Stack/Sort . (See Sorting copies using the ADF on page 95.) Stop copying13 To stop copying, press Stop/Exit. Copy settings13 You can change the copy settings temporarily for the next copy. These settings are temporary, and the machine returns to its default settings 60 seconds after copying, unless you have set the Mode Timer to 30 seconds or less. (See Mode Timer on page 26.) If you have finished choosing settings, press Black Start or Color Start . If you want to choose more settings, press a or b. Note You can save some of the settings that you use most often by setting them as default. These settings will stay until you change them again. (See Setting your changes as new default on page 97.) Changing copy quality13 You can choose from a range of quality. The factory setting is Normal. „ Fast Fast copy speed and lowest amount of ink used. Use to save time printing documents to be proof-read, large documents or many copies. „ Normal Normal is the recommended mode for ordinary printouts. This produces good copy quality with good copy speed. „ Best Use best mode to copy precise images such as photographs. This provides the highest resolution and slowest speed. aPress ( Copy). bLoad your document. cEnter the number of copies you want. dPress a or b to choose Quality. Press OK. ePress a or b to choose Fast, Normal or Best . Press OK. fIf you do not want to change additional settings, press Black Start or Color Start .
Chapter 13 94 Enlarging or reducing the image copied13 You can choose an enlargement or reduction ratio. aPress ( Copy). bLoad your document. cEnter the number of copies you want. dPress a or b to choose Enlarge/Reduce . Press OK. eDo one of the following: „ Press a or b to choose the enlargement or reduction ratio you want. Press OK. „ Press a or b to choose Custom(25-400%) and then enter an enlargement or reduction ratio from 25% to 400% . Press OK. (For example, press 53 to enter 53% .) fIf you do not want to change additional settings, press Black Start or Color Start . Note Page Layout Options are not available with Enlarge/Reduce . Making N in 1 copies or a poster (page layout) 13 The N in 1 copy feature can help you save paper by letting you copy two or four pages onto one printed page. You can also produce a poster. When you use the poster feature your machine divides your document into sections, then enlarges the sections so you can assemble them into a poster. If you want to print a poster, use the scanner glass. Important „ Please make sure paper size is set to Letter or A4. „ You can not use the Enlarge/Reduce setting with the N in 1 and Poster features. „ If you are producing multiple color copies, N in 1 copy is not available. „ (P ) means Portrait and ( L) means Landscape. „ You can only make one poster copy at a time. aPress ( Copy). bLoad your document. cEnter the number of copies you want. dPress a or b to choose Page Layout . Press OK. ePress a or b to choose Off(1in1) , 2in1(P) , 2 in 1 (L) , 4 in 1 (P) , 4 in 1 (L) or Poster(3 × 3) . Press OK. 50% 69% A4 iA5 78% LGL iLTR 83% LGL iA4 93% A4 iLTR 97% LTR iA4 100% * 104% EXE iLTR 142% A5 iA4 186% 4 ×6 iLTR 198% 4 ×6 iA4 200% Custom(25-400%)