Brother MFC 440CN User Manual

							
Loading documents and paper15
2
Choosing the right media2
Paper type and size for each operation2
Paper TypePaper SizeUsage
FaxCopyPhoto 
CapturePrinter
Cut Sheet Letter  8 1/2  × 11 in. (216  × 279 mm) Yes Yes Yes Yes
A4 8.3  × 11.7 in. (210  × 297 mm) Yes Yes Yes Yes
Legal 8 1/2  × 14 in. (216  × 356 mm) Yes Yes – Yes
Executive 7 1/4  × 10 1/2 in. (184  × 267 mm) – – – Yes
JIS B5 7.2  × 10.1 in. (182  × 257 mm) – – – Yes
A5 5.8  × 8.3 in. (148  × 210 mm) – Yes – Yes
A6 4.1  × 5.8 in. (105  × 148 mm) – – – Yes
Cards Photo 4  × 6 in. (10  × 15 cm) – Yes Yes Yes
Photo L 3 1/2  × 5 in. (89  × 127 mm) – – – Yes
Photo 2L 5  × 7 in. (13  × 18 cm) – – Yes Yes
Index Card 5  × 8 in. (127  × 203 mm) – – – Yes
Post Card 13.9  × 5.8 in. (100  × 148 mm) – – – Yes
Post Card 2 
(Double) 5.8 
× 7.9 in. (148  × 200 mm) – – – Yes
Envelopes C5  Envelope6.4 
× 9 in. (162  × 229 mm) – – – Yes
DL 
Envelope 4.3 
× 8.7 in. (110  × 220 mm) – – – Yes
COM-10 4 1/8  × 9 1/2 in. (105  × 241 mm) – – – Yes
Monarch 3 7/8  × 7 1/2 in. (98  × 191 mm) – – – Yes
JE4 
Envelope 4.1 
× 9.3 in. (105  × 235 mm) – – – Yes
TransparenciesLetter 8 1/2  × 11 in. (216  × 279 mm) – Yes – Yes
A4 8.3  × 11.7 in. (210  × 297 mm) – Yes – Yes
 
						

							
Chapter 2
16
Paper weight, thickness and capacity2
1Up to 50 sheets for Legal size paper 20 lb (80 g/m2).
Up to 100 sheets of 20 lb (80 g/m2) paper.
2For Photo 4 ×6 and Photo L 3.5 ×5 paper, use the photo bypass tray (in USA) or the photo paper tray (in Canada). 
(See  Loading photo paper on page 21.)
Paper TypeWeightThicknessNo. of 
sheets
Cut 
Sheet Plain Paper
17 to 32 lb (64 to 120 g/m
2)0.003 to 0.006 in. (0.08 to 0.15 mm)
1001
Inkjet Paper17 to 53 lb (64 to 200 g/m2)0.003 to 0.01 in. (0.08 to 0.25 mm) 20
Glossy Paper Up to 58 lb (Up to 220 g/m
2)Up to 0.01 in. (Up to 0.25 mm) 20
Cards Photo 4 ×6
Up to 64 lb (Up to 240 g/m
2)Up to 0.01 in. (Up to 0.28 mm)
202
Index CardUp to 32 lb (Up to 120 g/m2)Up to 0.006 in. (Up to 0.15 mm) 30
Post Card Up to 53 lb (Up to 200 g/m
2)Up to 0.01 in. (Up to 0.23 mm) 30
Envelopes 20 to 25 lb (75 to 95 g/m
2)Up to 0.02 in. (Up to 0.52 mm) 10
Transparencies – – 10
 
						

							
Loading documents and paper17
2
Loading paper and 
other media
2
Note
To print on Photo (4×6) or Photo L 
(3.5 ×5) paper, see  Loading photo 
paper on page 21.
 
aIf the paper support flap is open, close it, 
and then pull the paper tray completely 
out of the machine.
Lift the output paper tray cover (1).
 
 
bPress and slide the paper side guides 
(1) and paper length guide (2) to fit the 
paper size.
 
cFan the stack of paper well to avoid 
paper jams and misfeeds.
 
Note
Always make sure that the paper is not 
curled.
 
1
1
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Chapter 2
18
dGently put the paper into the paper tray 
print side down and top edge first.
Check that the paper is flat in the tray.
 
Note
When you use Legal size paper, press 
and hold the universal guide release 
button as you slide out the front of the 
paper tray.
 
 
eGently adjust the paper side guides with 
both hands to the paper.
Make sure the paper side guides touch 
the sides of the paper.
 
Note
Be careful that you do not push the paper 
in too far; it may lift at the back of the tray 
and cause feed problems.
 
fClose the output paper tray cover. 
 
						

							
Loading documents and paper19
2
gSlowly push the paper tray completely 
into the machine.
 
hWhile holding the paper tray in place, 
pull out the paper support (1) until it 
clicks and unfold the paper support 
flap (2).
 
Note
Do not use the paper support flap for 
Legal paper.
 
Loading envelopes and post 
cards2
About envelopes2
„ Use envelopes that weigh from 20 to 25 lb 
(75 to 95 g/m
2).
„ Some envelopes need margin settings to 
be set in the application. Make sure you 
do a test print first.
CAUTION 
Do not use any of the following types of 
envelopes, as they  will cause paper feed 
problems:
• That are of a baggy construction.
• That are embossed (have raised writing  on them).
• That have clasps or staples.
• That are pre-printed on the inside.
Occasionally you may experience paper 
feed problems caused by the thickness, 
size and flap shape of the envelopes you 
are using.
 
Glue Double flap
   
 
						

							
Chapter 2
20
How to load envelopes and post cards2
aBefore loading, press the corners and 
sides of the envelopes or post cards to 
make them as flat as possible.
Note
If the envelopes or post cards are ‘double-
feeding’, put one envelope in the paper 
tray at a time.
 
 
 
 
bPut the envelopes or post cards into the 
paper tray with the address side down 
and the leading edge in first as shown in 
the illustration. Slide the paper side 
guides (1) and paper length guide (2) to 
fit the size of the envelopes or post 
cards.
 
If you have problems when printing on 
envelopes, try the following suggestions:
2
aOpen the envelope flap.
bMake sure the open flap is either to the 
side of the envelope or to the back edge 
of the envelope when printing.
cAdjust the size and margin in your 
application.
 
 
2
1
 
						

							
Loading documents and paper21
2
Loading photo paper2
Note
In Canada, the photo bypass tray  is 
called the  photo paper tray .
 
Use the photo bypass tray, which has been 
assembled on the top of the output paper tray 
cover, to print on photo 4 ×6 and photo L 
3.5 ×5 size paper. When you use the photo 
bypass tray, you do not have to take out the 
paper that is in the tray beneath it.
aPress the photo bypass tray (1) release 
button with your left thumb and push the 
photo bypass tray backward until it 
clicks into the photo printing position.
 
1 Photo Bypass Tray
bPress and slide the paper side 
guides (1) and paper length guide (2) to 
fit the paper size.
 
cPut the photo paper into the photo 
bypass tray and gently adjust the paper 
side guides to the paper.
Make sure the paper side guides touch 
the sides of the paper.
 
Note
• Be careful that you do not push the paper  in too far; it may lift at the back of the tray 
and cause feed problems.
• Always make sure that the paper is not  curled.
 
dWhen you have finished printing photos 
return the photo bypass tray to the 
normal printing position.
Press the photo bypass tray release 
button with your left thumb and pull the 
photo bypass tray forward until it clicks.
 1
1
2
 
						

							
Chapter 2
22
Removing small printouts 
from the machine2
When the machine ejects small paper onto 
the output paper tray you may not be able to 
reach it. Make sure printing has finished, and 
then pull the tray completely out of the 
machine.
 
 
						

							
Loading documents and paper23
2
Printable area2
The printable area depends on the settings in the application you are using. The figures below 
show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the 
shaded areas when the Borderless print feature is available and turned on. 
Note
The Borderless feature is not available for envelopes.
 
Cut Sheet Paper Envelopes
   
Top (1)Bottom (2)Left (3)Right (4)
Cut Sheet 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm) 0.12 in. (3 mm)
Envelopes 0.47 in. (12 mm)  0.95 in. (24 mm)  0.12 in. (3 mm)  0.12 in. (3 mm) 
3 4
1
234
1
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24
3
On/Off key3
When the machine is idle, you can turn it on 
and off by pressing the On/Off key. 
Note
If you have connected an external 
telephone or TAD, it is always available.
 
Turning the machine off3
aPress and hold down the  On/Off key 
until the LCD shows  Shutting Down.
The LCD light goes off.
Turning the machine on3
aPress the  On/Off key.
On/Off setting 3
You can customize the machines  On/Off 
key. The factory setting is 
Fax Receive:Off . Your machine will not 
work when it is switched off, but it will clean 
the print head periodically. If you turn this 
setting to  Fax Receive:On , you can 
receive faxes or calls even when the machine 
is switched off. (See  On/Off key on this page.)
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
On/Off Setting .
Press  OK.
dPress  a or  b to choose 
Fax Receive:On  (or 
Fax Receive:Off ).
Press  OK.
ePress  Stop/Exit .
General setup3