Brother MFC 440CN User Manual

							
General Information5
1
Accessing Brother 
Support
(For Windows
®)1
You can find all the contacts you will need, 
such as Web support (Brother Solutions 
Center), Customer Service and Brother 
Authorized Service Centers on page i and on 
the Brother CD-ROM.
„ Click  Brother Support  on the main menu. 
The following screen will appear:
 
„ To access our web site 
(www.brother.com
), click  Brother Home 
Page .
„ To view all Brother Numbers, including 
Customer Service numbers for the USA 
and Canada, click  Support Information .
„ To access the USA Brother online 
shopping mall (www.brothermall.com
) for 
additional product and services 
information, click  Brother Mall.com .
„ For the latest news and product support 
information (http://solutions.brother.com
), 
click  Brother Solutions Center .
„ To return to the main page, click  Back or 
If you have finished, click  Exit.
 
						

							
Chapter 1
6
Control panel overview1
MFC-440CN  1
MFC-665CW 1
MFC-845CW 1
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General Information7
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Chapter 1
8
Note
Most of the illustrations in this User’s Guide show the MFC-440CN.
 
1 Dial Pad Use these keys to dial telephone and fax 
numbers and as a keyboard for entering 
information into the machine.
(Canada only) The  # key lets you temporarily 
switch the dialing mode during a telephone call 
from Pulse to Tone.
2 Fax and telephone keys „Search/Speed Dial  (MFC-440CN)
Lets you look up and dial numbers that are 
stored in the memory.
„ Redial/Pause
Redials the last 30 numbers called. It also 
inserts a pause when programming quick 
dial numbers.
„ Hook  (MFC-440CN)
Press before dialing if you want to make 
sure a fax machine will answer, and then 
press  Black Start  or Color Start . 
Also, press this key after picking up the 
handset of an external telephone during the 
F/T double/pseudo-ring.
„ Hold  (MFC-665CW)
Lets you place telephone calls on hold.
„ Hold/Intercom  (MFC-845CW)
Lets you place telephone calls on hold. 
Also, press this key to speak on the 
intercom or to transfer an incoming call to 
the cordless handset.
3 Mode keys:
„  Fax
Lets you access Fax mode.
„  Scan
Lets you access Scan mode.
„  Copy
Lets you access Copy mode.
„  PhotoCapture
Lets you access PhotoCapture Center
® 
mode. 4 Menu keys:
„Volume keys
 d     c 
In Fax mode, you can press these keys to 
adjust the ring volume.
„ a Search/Speed Dial  (MFC-665CW and 
MFC-845CW)
Lets you look up and dial numbers that are 
stored in the memory.
„ d or  c
Press to scroll backward or forward to a 
menu selection.
„ a or  b
Press to scroll through the menus and 
options.
„ Menu
Access the main menu.
„ OK
Selects a setting.
„ Clear/Back
Press to cancel the current setting.
5 Start keys:
„ Color Start
Lets you start sending faxes or making 
copies in full color. Also lets you start a 
scanning operation (in color or black & 
white, depending on the scanning setting in 
the ControlCenter software).
„ Black Start
Lets you start sending faxes or making 
copies in black & white. Also lets you start 
a scanning operation (in color or black & 
white depending on the scanning setting in 
the ControlCenter software).
6On/Off You can turn the machine on or off.
7  Stop/Exit
Stops an operation or exits from a menu.
 
						

							
General Information9
1
8 LCD (liquid crystal display)Displays messages on the screen to help you 
set up and use your machine.
Also, you can adjust the angle of the LCD 
display by lifting it. 
9Ink Lets you clean the print head, check the print 
quality, and check the available ink volume.
10 Fax Preview  (MFC-665CW and MFC-845CW)
Lets you preview incoming faxes on the LCD.
11 Message Center keys  (MFC-665CW and 
MFC-845CW only):
„  MC  On/Off
Turns the Message Center on or off. Will 
also flash if you have new messages.
„ Play/Record  (MFC-665CW)
Plays voice messages stored in the 
memory. Will also let you record tel ephone 
calls.
„ Play  (MFC-845CW)
Plays voice messages stored in memory. 
„ Erase
Deletes voice messages.
12 Speaker Phone  (MFC-665CW and 
MFC-845CW)
Turns the speaker phone on or off.
13 Microphone  (MFC-665CW and MFC-845CW)
Picks up your voice when you speak to another 
party using  Speaker Phone .LCD display screen1
The LCD shows the current machine status 
when the machine is idle.
 
1 Current Receive Mode
Lets you see the current receive mode.„ Fax  (Fax only)
„ F/T  (Fax/Tel)
„ TAD  (External TAD) (MFC-440CN)
„ MC  (Msg Ctr) (MFC-665CW and 
MFC-845CW)
„ Mnl  (Manual) 
2 Fax in the machine’s memory
Shows how many received faxes are in the 
memory.
3 Voice message in the machine’s memory. 
(MFC-665CW and MFC-845CW)
Shows how many received voice messages 
are in the memory.
4 Memory Status Lets you see the available memory in the 
machine.
5 Wireless Status  (MFC-665CW and 
MFC-845CW)
A four level indicator shows the current 
wireless signal strength if you are using a 
wireless connection. 
6 Ink indicator Lets you see the available ink volume.
0Max
1
3
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Chapter 1
10
Basic Operations1
The following steps show how to change a 
setting in the machine. In this example the 
Mode Timer setting is changed from 
2 minutes to 30 seconds.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
 
cPress OK.
dPress  a or  b to choose  Mode Timer . 
ePress OK.
fPress  a or  b to choose  30 Secs.
 
gPress OK.
You can see the current setting on the 
LCD:
 
hPress  Stop/Exit .
OKSelect & Press
MENU
Fax
LAN
Print Reports
Machine Info.
General Setup
MENU
Paper Type
Paper Size
Plain Pap
General Setup  
Volume 
OK
Select & Press Letter
Mode Timer 2 Mins
OKSelect & Press
MENU
30 Secs
1 Min
2 Mins
5 Mins
Mode Timer
OKSelect & Press
MENU
Mode Timer
Paper Type
Paper Size
Volume
30 
Secs
Plain Pap
 
General Setup  
Letter
 
						

							
11
2
2
Loading documents2
You can send a fax, make copies, and scan 
from the ADF (automatic document feeder) 
and from the scanner glass.
Using the ADF2
The ADF can hold up to 10 pages and feeds 
each sheet individually. Use standard 20 lb 
(80 g/m
2) paper and always fan the pages 
before putting them in the ADF.
Recommended environment2
Document Sizes Supported2
How to load documents2
CAUTION 
DO NOT pull on the document while it is 
feeding.
  
DO NOT use paper that is curled, wrinkled, 
folded, ripped, stapled, paper clipped, 
pasted or taped.
  
DO NOT use cardboard, newspaper or 
fabric.
 
„ Make sure documents written with ink are 
completely dry.
aFan the pages well. Make sure you put 
the documents  face down, top edge 
first  in the ADF until you feel them touch 
the feed roller. 
bAdjust the paper guides to fit the width of 
your documents.
cUnfold the ADF Document Output 
Support Flap (1).
 
CAUTION 
DO NOT leave thick documents on the 
scanner glass. If you do this, the ADF may 
jam.
 
Loading documents and paper2
Temperature: 68 to 86 °F (20 to 30 °C)
Humidity: 50% to 70%
Paper: 20 lb LTR (80 g/m
2 A4)
Length: 5.8 to 14 in.  (148 to 355.6 mm)
Width: 5.8 to 8.5 in.  (148 to 215.9 mm)
Weight: 17to24lb (64to90g/m
2)
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Chapter 2
12
Using the scanner glass2
You can use the scanner glass to fax, copy or 
scan pages of a book or one page at a time.
Document Sizes Supported2
How to load documents2
Note
To use the scanner glass, the ADF must 
be empty.
 
aLift the document cover.
bUsing the document guidelines on the 
left, center the document face down on 
the scanner glass.
 
 
cClose the document cover.
CAUTION 
If you are scanning a book or thick 
document, DO NOT slam the cover down or 
press on it.
 
Scannable area2
The scannable area depends on the settings 
in the application you are using. The figures 
below show the areas you cannot scan on 
paper.
 
Length:  Up to 11.7 in. (297 mm)
Width: Up to 8.5 in. (215.9 mm)
Weight: Up to 4.4 lb (2 kg)
UsageDocument 
SizeTop (1) 
Bottom (2)Left (3) 
Right (4)
Fax Letter 0.12 in.  (3 mm)0.16 in. 
(4 mm)
A4 0.12 in.  (3 mm) 0.04 in. 
(1 mm)
Copy Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0.12 in. 
(3 mm)
Scan Letter 0.12 in.  (3 mm)0.12 in. 
(3 mm)
A4 0.12 in.  (3 mm) 0in. 
(0 mm)
3
4
1
2
 
						

							
Loading documents and paper13
2
Acceptable paper and 
other media
2
The print quality can be affected by the type 
of paper you are using in the machine.
To get the best print quality for the settings 
you have chosen, always set the Paper Type 
to match the type of paper you load.
You can use plain paper, inkjet paper (coated 
paper), glossy paper, transparencies and 
envelopes.
We recommend testing various paper types 
before buying large quantities.
For best results, use Brother paper.„ When you print on inkjet paper (coated 
paper), transparencies and photo paper, 
be sure to choose the proper media in the 
‘Basic ’ tab of the printer driver or in the 
Paper Type setting of the menu (See 
Paper Type on page 26).
„ When you print on Brother photo paper, 
load the instruction sheet included with the 
photo paper in the paper tray first, and 
then put the photo paper on top of the 
instruction sheet.
„ When you use transparencies or photo 
paper, remove each sheet at once to 
prevent smudging or paper jams.
„ Avoid touching the printed surface of the 
paper immediately after printing; the 
surface may not be completely dry and 
may stain your fingers.
Recommended media2
To get the best print quality, we suggest using 
Brother paper. (See table below.)
We recommend using ‘3M Transparency 
Film’ when you print on transparencies.
1Available in the USA and from November 2006 in 
Canada.
Handling and using media2
„Store paper in its original packaging, and 
keep it sealed. Keep the paper flat and 
away from moisture, direct sunlight and 
heat.
„ The coated side of photo paper is shiny. 
Avoid touching the shiny (coated) side. 
Load photo paper with the shiny side 
facing down.
„ Avoid touching either side of 
transparencies because they absorb 
water and perspiration easily, and this 
may cause decreased output quality. 
Transparencies designed for laser 
printers/copiers may stain your next 
document. Use only transparencies 
recommended for inkjet printing.
Brother paper
Paper TypeItem
Letter Plain BP60PL (USA only)
Letter Glossy Photo BP61GLL
1
Letter Inkjet (Matte)  BP60ML (USA only)
4  × 6 in. Glossy Photo BP61GLP
1
 
						

							
Chapter 2
14
Improper Setup 
DO NOT use the following kinds of paper: • Damaged, curled, wrinkled, or  irregularly shaped paper
 
1 0.08 in. (2 mm) or longer
• Extremely shiny or highly textured paper
• Paper already printed on by a printer
• Paper that cannot be arranged uniformly when stacked
• Paper made with a short grain
 
Paper capacity of the output paper 
tray
2
Up to 50 sheets of 20 lb Letter or 80 g/m2 A4 
paper.
„ Transparencies or photo paper must be 
picked up from the output paper tray one 
page at a time to avoid smudging.
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