Brother MFC 440CN User Manual

							
General setup25
3
1You cannot receive a fax with  Black Start or 
Color Start .
2You cannot receive a fax automatically if you have 
set the receive mode to  Fax/Tel. 
3Set before you switch off the machine.
1You cannot receive a fax with  Black Start or 
Color Start .
2You can receive telephone calls by lifting the handset 
(MFC-665CW) or using the cordless handset 
(MFC-845CW). 
3MFC-665CW
4When an external TAD is connected and Easy 
Receive is turned on. 
5You cannot receive a fax automatically if you have 
set the receive mode to  Fax/Tel (MFC-845CW).
6Set before you switch off the machine.
MFC-440CN
On/Off 
settingReceive 
modeAvailable operations
Fax 
Receive:
Off
(factory 
setting) — No machine operations 
will be available.
Fax 
Receive:
On
1
Fax Only
External 
TAD  Fax Receive 
Easy Receive
Delayed Fax
3 
Fax Forward3
Paging3 
Fax Storage3 
PC Fax Receive3
Remote Retrieval3
Manual
Fax/Tel
2
Easy Receive
Delayed Fax3 
MFC-665CW and MFC-845CW
On/Off 
settingReceive 
modeAvailable operations
Fax 
Receive:
Off
(factory 
setting) — No machine operations 
will be available.
Fax 
Receive:
On
12
Fax Only
Fax/Tel
3
Manual4
Fax Receive
Easy Receive 
Delayed Fax
6 
Fax Forward6 
Paging6 
Fax Storage6 
Fax Preview6
PC Fax Receive6 
Remote Retrieval6
MC Fax Receive 
Recording Incoming 
Message 
Easy Receive, 
Delayed Fax
6 
Fax Forward6 
Paging6
Fax Storage6 
Fax Preview6 
PC Fax Receive6 
Remote Retrieval6
Manual
Fax/Tel
5
Easy Receive
Delayed Fax6 
 
						

							
Chapter 3
26
Mode Timer3
The machine has four temporary mode keys 
on the control panel:  Fax, Scan , Copy  and 
PhotoCapture . You can change the amount 
of time the machine takes after the last Scan, 
Copy or PhotoCapture operation before it 
returns to Fax mode. If you choose  Off, the 
machine stays in the mode you used last.
 
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Mode Timer .
Press  OK.
dPress  a or  b to choose  0 Sec, 
30 Secs , 1 Min , 2 Mins , 5 Mins  or 
Off .
Press  OK.
ePress  Stop/Exit .
Paper settings3
Paper Type3
To get the best print quality, set the machine 
for the type of paper you are using.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Paper Type .
Press  OK.
dPress  a or  b to choose  Plain Paper , 
Inkjet Paper , Brother Photo , 
Other Photo  or Transparency .
Press  OK.
ePress  Stop/Exit .
Note
The machine ejects paper with printed 
surfaces face up onto the paper tray in 
front of the machine. When you use 
transparencies or glossy paper, remove 
each sheet at once to prevent smudging 
or paper jams.
 
 
						

							
General setup27
3
Paper Size3
You can use five sizes of paper for printing 
copies: Letter, Legal, A4, A5, and 4 ×6in. 
(10 ×15 cm) and three sizes for printing 
faxes: Letter, Legal and A4. When you 
change the size of paper you load in the 
machine, you will need  to change the paper 
size setting at the same time so your machine 
can fit an incoming fax on the page.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Paper Size .
Press  OK.
dPress  a or  b to choose  Letter, 
Legal , A4 , A5  or  4×6 .
Press  OK.
ePress  Stop/Exit .
Volume Settings3
Ring Volume3
You can choose a range of ring volume lev-
els, from High to Off .
While in Fax mode  , press  d or 
c  to adjust the volume level. The LCD 
shows the current setting, and each key 
press will change the volume to the next level. 
The machine w ill keep the new setting until 
you change it.You can also change the 
volume through the menu, by following the 
instructions below:
Setting the Ring Volume from the 
menu
3
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Ring.
Press  OK.
ePress  a or  b to choose  Low, Med , 
High  or Off .
Press  OK.
fPress  Stop/Exit .
Beeper Volume3
When the beeper is on,  the machine will beep 
when you press a key, make a mistake or 
after you send or receive a fax.
You can choose a range of volume levels, 
from  High  to Off .
aPress  Menu.
 
						

							
Chapter 3
28
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Beeper.
Press  OK.
ePress  a or  b to choose  Low, Med , 
High  or Off
Press  OK.
fPress  Stop/Exit .
Speaker Volume3
You can choose a range of speaker volume 
levels, from  High to Off .
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Speaker.
Press  OK.
ePress  a or  b to choose  Low, Med , 
High  or Off .
Press  OK.
fPress  Stop/Exit .
You can also adjust the speaker volume by 
pressing  Hook or Speaker Phone .
aPress Hook or Speaker Phone .
bPress d or  c .
This setting will stay until you change it 
again.
cPress  Hook or Speaker Phone .
Note
(MFC-665CW and MFC-845CW only)
You can adjust the speaker volume while 
you are listening to your outgoing 
message (OGM) and incoming messages 
(ICM’s) by pressing  d or  c .
 
Handset Volume (MFC-665CW 
only)3
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose  Handset.
Press  OK.
ePress  a or  b to choose  Low or High .
Press  OK.
fPress  Stop/Exit .
Note
• You can adjust the handset volume any 
time you are talking on the telephone. 
There are two handset volume levels,  Low 
and  High . The default setting is  Low.
• Press  d or  c  to adjust the volume 
level. The LCD shows the setting you are 
choosing. The new setting will remain until 
you change it again.
 
 
						

							
General setup29
3
Choosing the Handset 
Volume (For Volume Amplify) 
(MFC-665CW only)3
Before you begin to use the machine, you 
must decide if you need to set the handset 
volume to 
Volume Amplify On  for a user 
who is hearing-impaired. The AMPLIFY 
volume level complies with FCC standards.
Volume Amplify Off
This default setting is appropriate if  none of 
the users are hearing-impaired. During a 
conversation, users can press  d or  c  
on the control panel to adjust the volume to 
Low  or High . When the handset is replaced, 
the handset volume will remain until you 
change it again.
Volume Amplify On - Temporary
This setting is appropriate if  some of the 
users are hearing-impaired. During a 
conversation, users can press  d or  c  
on the control panel to adjust the volume to 
Low , High  or Amplify . When the handset is 
replaced, the handset volume returns to the 
default setting of  Low.
Volume Amplify:On - Permanent
Choose  Volume Amplify On - 
Permanent  if all of the users are hearing-
impaired. During a conversation, users can 
press  d or  c  on the control panel to 
adjust the volume to  Low, High  or Amplify . 
When the handset is replaced, the handset 
volume returns to the default setting of 
Amplify .
Note
When you press  d or  c  on the 
control panel to adjust the volume, the 
LCD shows the setting you are choosing. 
Each key press changes the volume to the 
next setting.
WARNING 
It is important that you do NOT choose 
Permanent  unless ALL the users are 
hearing-impaired . Otherwise, the default 
setting of  Amplify may damage the 
hearing of some users.
 
 
 
						

							
Chapter 3
30
Setting Volume Amplify
(MFC-665CW only)3
Please carefully read  Choosing the Handset 
Volume (For Volume Amplify) (MFC-665CW 
only) on page 29.
aPress  Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose  Volume.
Press  OK.
dPress  a or  b to choose 
Volume Amplify .
Press  OK.
eDo one of the following.
„ If none of the users are hearing-
impaired, press  a or  b to choose 
Off , and then press  OK and go to 
step  g.
„ If some or all of the users are 
hearing-impaired, press  a or  b to 
choose  On, and then press  OK.
fDo one of the following.
„ If all  the users are hearing-impaired, 
press  a or  b to choose 
Permanent , and then press  OK.
„ If only  some of the users are hearing-
impaired, choose  Temporary, and 
then press  OK.
gPress  Stop/Exit .
Automatic Daylight 
Savings Time
3
You can set the machine to change 
automatically for daylight savings time. It will 
reset itself forward one hour in the Spring and 
backward one hour in the Fall. Make sure you 
have set the correct date and time in the 
Date/Time  setting.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
Auto Daylight .
Press  OK.
dPress  a or  b to choose  On (or  Off ).
Press  OK.
ePress  Stop/Exit .
 
						

							
General setup31
3
LCD display3
LCD Contrast3
You can adjust the LCD contrast for a sharper 
and more vivid display. If you are having 
difficulty reading the LCD, try changing the 
contrast setting.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
LCD Settings .
Press  OK.
dPress  a or  b to choose 
LCD Contrast .
Press  OK.
ePress  a or  b to choose  Light, Med  or 
Dark .
Press  OK.
fPress  Stop/Exit .
Setting the backlight 
brightness3
You can adjust the brightness of the LCD 
backlight. If you are having difficulty reading 
the LCD, try changing the brightness setting.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
LCD Settings .
Press  OK.
dPress  a or  b to choose  Backlight .
Press  OK.
ePress  a or  b to choose  Light, Med  or 
Dark .
Press  OK.
fPress  Stop/Exit .
Setting the Dim Timer for the 
backlight 3
You can set how long the LCD backlight stays 
on after the last key press. 
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
LCD Settings .
Press  OK.
dPress  a or  b to choose  Dim Timer .
Press  OK.
ePress  a or  b to choose  10 Secs, 
20 Secs , 30 Secs  or Off .
Press  OK.
fPress  Stop/Exit .
Setting the Off Timer3
You can set how long the LCD stays on after 
the last key press. This is a power saving 
feature. The machine can print, scan and 
receive faxes and voice calls when the LCD is 
off. 
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
LCD Settings .
Press  OK.
 
						

							
Chapter 3
32
dPress  a or  b to choose  Off Timer .
Press  OK.
ePress  a or  b to choose  1 Min, 
2 Mins , 3 Mins , 5 Mins , 10 Mins , 
30 Mins  or Off .
Press  OK.
fPress  Stop/Exit .
Note
When the display is off you can press any 
key to turn it back on.
 
Setting the Wallpaper3
You can change the wallpaper.
aPress Menu.
bPress  a or  b to choose 
General Setup .
Press  OK.
cPress  a or  b to choose 
LCD Settings .
Press  OK.
dPress  a or  b to choose  Wallpaper .
Press  OK.
ePress  a or  b to choose a wallpaper.
Press  OK.
fPress  Stop/Exit .
 
						

							
33
4
4
TX Lock 
(MFC-440CN only)
4
TX Lock lets you prevent unauthorized 
access to the machine. You will not be able to 
continue to schedule Delayed Faxes or 
Polling jobs. However, any pre-scheduled 
Delayed Faxes will be sent even if you turn on 
TX Lock, so they will not be lost.
While TX Lock is On, the following operations 
are available:„ Receiving faxes
„ Fax Forwarding (If Fax Forwarding was 
already On) 
„ Remote retrieval (If Fax Storage was 
already On) 
„ PC Fax Receive (if PC Fax Receive was 
already On)
While TX Lock is On, the following operations 
are NOT available: „ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture 
Note
If you forget the TX Lock password, 
please call Brother Customer Service.
 
Setting and changing the TX 
Lock password4
Note
If you have already set the password, you 
will not need to set it again.
 
Setting up the password4
aPress  Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  TX Lock.
Press  OK.
eEnter a 4-digit number for the password.
Press  OK.
fWhen the LCD shows  Verify:, re-
enter the password.
Press  OK.
gPress  Stop/Exit .
Changing the TX Lock password4
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  TX Lock.
Press  OK.
ePress  a or  b to choose 
Set Password .
Press  OK.
fEnter a 4-digit number for the current 
password.
Press  OK.
gEnter a 4-digit number for a new 
password.
Press  OK.
Security features4
 
						

							
Chapter 4
34
hWhen the LCD shows  Verify:, re-
enter the password.
Press  OK.
iPress  Stop/Exit .
Turning the TX Lock on/off4
Turning TX Lock on4
aPress Menu.
bPress  a or  b to choose  Fax.
Press  OK.
cPress  a or  b to choose 
Miscellaneous .
Press  OK.
dPress  a or  b to choose  TX Lock.
Press  OK.
ePress  a or  b to choose  Set TX Lock .
Press  OK.
fEnter the registered 4-digit password.
Press  OK.
The machine goes offline and the LCD 
shows  TX Lock Mode .
Turning TX Lock off4
aPress Menu.
bEnter the registered 4-digit password.
Press  OK.
TX lock is automatically turned off.
Note
If you enter the wrong password, the LCD 
shows  Wrong Password  and stays 
offline. The machine will stay in TX Lock 
mode until the registered password is 
entered.
 
Memory Security 
(MFC-665CW and 
MFC-845CW only)
4
Memory Security lets you prevent 
unauthorized access to the machine. You will 
not be able to continue to schedule Delayed 
Faxes or Polling jobs. However, any pre-
scheduled Delayed Faxes will be sent even if 
you turn on Memory Security, so they will not 
be lost.
While Memory Security is On, the following 
operations are available:
„ Receiving faxes into memory (limited by 
memory capacity)
„ Fax Forwarding (If Fax Forwarding was 
already On) 
„ Remote retrieval (If Fax Storage was 
already On) 
„ Cordless handset (MFC-845CW only) 
• Making a call
• Receiving a call
• Viewing Caller ID (with subscriber  service)
While Memory Security is on, the following 
operations are NOT available:  „ Printing received faxes
„ Sending faxes
„ Copying
„ PC printing 
„ Scanning
„ PhotoCapture 
„ PC Fax Receive
„ Cordless handset (MFC-845CW only)
•Intercom
• Transfer a call
• Register cordless handset