Brother MFC 440CN User Manual
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ix LCD display ......................................................................................................... 31LCD Contrast ................................................................................................. 31 Setting the backlight brightness..................................................................... 31 Setting the Dim Timer for the backlight ........................................................ 31 Setting the Off Timer ..................................................................................... 31 Setting the Wallpaper .................................................................................... 32 4 Security features TX Lock (MFC-440CN only) ................................................................................ 33Setting and changing the TX Lock password ................................................ 33 Turning the TX Lock on/off ............................................................................ 34 Memory Security (MFC-665CW and MFC-845CW only) ..................................... 34 Setting and changing the memory security password ................................... 35 Turning the memory security on/off ............................................................... 36 Section II Fax 5 Sending a fax Entering Fax mode .............................................................................................. 38Faxing from the ADF .................................................................................... 38 Faxing from the scanner glass ...................................................................... 39 Faxing A4 size documents from the scanner glass ....................................... 39 Color fax transmission ................................................................................... 39 Canceling a fax in progress ........................................................................... 39 Broadcasting (Black & White only) ...................................................................... 40 Canceling a Broadcast in progress................................................................ 40 Additional sending operations.............................................................................. 41 Sending faxes using multiple settings ........................................................... 41 Contrast ......................................................................................................... 41 Changing fax resolution ................................................................................. 41 Dual access (Black & White only).................................................................. 42 Real time transmission .................................................................................. 42 Overseas Mode ............................................................................................. 43 Delayed Faxing (Black & White only) ............................................................ 43 Delayed Batch Transmission (Black & White only) ....................................... 43 Checking and canceling waiting jobs............................................................. 43 Setting your changes as a new default.......................................................... 44 Restoring all the settings to factory settings .................................................. 44 Sending a fax manually ................................................................................. 44 Sending a fax at the end of a conversation (MFC-440CN and MFC-665CW only) ....................................................... 44 Out of Memory message ............................................................................... 45
x 6 Receiving a Fax Receive modes .................................................................................................... 46Choosing the Receive Mode ......................................................................... 46 Using receive modes ........................................................................................... 48 Fax only ......................................................................................................... 48 Fax/Tel ........................................................................................................... 48 Manual ........................................................................................................... 48 Message Center (MC) (MFC-665CW and MFC-845CW only) ...................... 48 External TAD (MFC-440CN only) .................................................................. 48 Receive mode settings ........................................................................................ 49 Ring Delay ..................................................................................................... 49 F/T Ring Time (Fax/Tel mode only) ............................................................... 49 Easy Receive .................................................................................................50 Additional receiving operations ............................................................................ 51 Printing a reduced incoming fax .................................................................... 51 Receiving a fax at the end of a conversation (MFC-440CN and MFC-665CW only) ....................................................... 51 Printing a fax from the memory .....................................................................51 7 Telephone Services and External devices Voice operations .................................................................................................. 52 Making a telephone call (MFC-665CW and MFC-845CW only) .................... 52 Answering calls with the Speaker Phone (MFC-665CW and MFC-845CW only) ....................................................... 52 Hold (MFC-665CW and MFC-845CW only) .................................................. 52 Tone or Pulse (Canada only) ......................................................................... 53 Fax/Tel mode when the power key is on ....................................................... 53 Fax/Tel mode when the power key is off ....................................................... 53 Telephone services.............................................................................................. 54 Distinctive Ring .............................................................................................. 54 Caller ID......................................................................................................... 56 Connecting an external TAD (telephone answering device)................................ 57 Connections ................................................................................................... 58 Recording outgoing message (OGM) on an external TAD ............................ 59 Special line considerations ............................................................................59 Multi-line connections (PBX) ......................................................................... 61 External and extension phones ........................................................................... 61 Connecting an external or extension telephone ............................................ 61 Using external and extension telephones ...................................................... 61 Using a Non-Brother cordless external telephone (MFC-440CN and MFC-665CW only) ....................................................... 62 Using remote codes ....................................................................................... 62 8 Dialing and storing numbers How to Dial .......................................................................................................... 63 Manual dialing ............................................................................................... 63 Speed-Dialing ................................................................................................ 63 Search ........................................................................................................... 63 Fax Redial ..................................................................................................... 64 Outgoing Call .................................................................................................64 Caller ID history ............................................................................................. 65
xi Storing numbers .................................................................................................. 66Storing a pause ............................................................................................. 66 Storing Speed-Dial numbers ......................................................................... 66 Changing Speed-Dial names or numbers ..................................................... 67 Setting up groups for broadcasting................................................................ 68 Dialing Access codes and credit card numbers............................................. 70 9 Message Center (MFC-665CW and MFC-845CW only) Message Center mode ........................................................................................ 71Setting up the Message Center ..................................................................... 71 Outgoing message (OGM) ............................................................................ 71 Fax/Tel OGM (Announcement) ..................................................................... 72 Activating Message Center mode.................................................................. 72 Managing your messages.................................................................................... 73 Message indicator ......................................................................................... 73 Playing voice messages ................................................................................ 73 Erasing incoming messages.......................................................................... 73 Additional Message Center operations ................................................................ 74 Setting maximum time for incoming messages ............................................. 74 Setting toll saver ............................................................................................ 74 ICM Recording Monitor.................................................................................. 75 Recording a conversation (MFC-665CW only) .............................................. 75 10 Advanced fax operations (Black & White only) Fax Forwarding.................................................................................................... 76 Paging ................................................................................................................. 77 Fax Storage ......................................................................................................... 78 Fax Preview (MFC-665CW and MFC-845CW only) ............................................ 78Setting Fax Preview....................................................................................... 78 How to preview a fax ..................................................................................... 79 How to delete all faxes in the list ................................................................... 79 How to print all faxes in the list ...................................................................... 79 PC Fax Receive................................................................................................... 80 Changing the destination PC ......................................................................... 81 Turning off Advanced Fax Operations ................................................................. 81 Changing Advanced Fax Operations................................................................... 82 Remote Retrieval ................................................................................................. 82 Setting a Remote Access Code..................................................................... 82 Using your Remote Access Code.................................................................. 83 Remote Fax commands ................................................................................ 84 Retrieving fax messages ............................................................................... 86 Changing your Fax Forwarding number ........................................................ 86 11 Printing Reports Fax reports........................................................................................................... 87Transmission Verification Report................................................................... 87 Fax Journal (activity report) ........................................................................... 87 Reports ................................................................................................................ 88 How to print a report ...................................................................................... 88
xii 12 Polling Polling overview ...................................................................................................89 Polling receive ..................................................................................................... 89Setup to receive polling ................................................................................. 89 Sequential polling (Black & White only) ......................................................... 89 Polled transmit (Black & White only).................................................................... 90 Set up for polled transmit............................................................................... 90 Section III Copy 13 Making copies How to copy ......................................................................................................... 92Entering Copy mode ...................................................................................... 92 Making a single copy .....................................................................................92 Making multiple copies .................................................................................. 93 Stop copying .................................................................................................. 93 Copy settings ....................................................................................................... 93 Changing copy quality ................................................................................... 93 Enlarging or reducing the image copied ........................................................ 94 Making N in 1 copies or a poster (page layout) ............................................ 94 Sorting copies using the ADF ........................................................................ 95 Adjusting Brightness, Contrast and Color ...................................................... 96 Paper Options ................................................................................................ 97 Setting your changes as new default............................................................. 97 Restoring all the settings to factory settings ..................................................97 ‘Out of Memory’ message .................................................................................... 98 Section IV Walk-up Photo Printing 14 PhotoCapture Center® PhotoCapture Center® Operations .................................................................... 100 Printing from a media card without a PC ..................................................... 100 Scanning to a media card without a PC ...................................................... 100 Using PhotoCapture Center ® from your computer ......................................100 Using media cards ....................................................................................... 100 Media card folder structure ..........................................................................100 Getting started ................................................................................................... 101 Entering PhotoCapture mode ...................................................................... 102 Print Images....................................................................................................... 102 View Photo(s) .............................................................................................. 102 Print Index (Thumbnails) ............................................................................. 103 Print All Photos ............................................................................................ 103 Print Photos .................................................................................................104 DPOF printing .............................................................................................. 104 PhotoCapture Center ® print settings ................................................................. 105 Print Quality .................................................................................................106 Paper options .............................................................................................. 106
xiii Adjusting Brightness, Contrast and Color .................................................... 106 Cropping ...................................................................................................... 108 Borderless printing....................................................................................... 108 Setting your changes as new default........................................................... 108 Restoring all the settings to factory settings ................................................ 108 Scan to Card ..................................................................................................... 109 Entering Scan mode .................................................................................... 109 How to scan to card ..................................................................................... 109 Understanding the Error Messages ................................................................... 110 15 PictBridge Before Using PictBridge..................................................................................... 111 PictBridge requirements .............................................................................. 111 Using PictBridge ................................................................................................ 111 Setting your digital camera .......................................................................... 111 Printing Images.................................................................................................. 112 DPOF printing .............................................................................................. 112 Understanding the Error Messages ................................................................... 113 Section V Software 16 Software and Network features Section VI Appendixes A Safety and Legal Choosing a location ........................................................................................... 118 To use the machine safely................................................................................. 119 Important safety instructions........................................................................ 123 Standard telephone and FCC Notices (These notices are in effect on models sold and used in the United States only.)..................... 125 Federal Communications Commission (FCC) Declaration of Conformity (USA only) ............................................................................................... 126 Industry Canada Compliance Statement (Canada only) ............................. 127 LAN connection ........................................................................................... 127 Legal limitations for copying ........................................................................ 128 Trademarks ................................................................................................. 129 B Troubleshooting and Routine Maintenance Troubleshooting ................................................................................................ 130 If you are having difficulty with your machine .............................................. 130 Error messages ................................................................................................. 136 Transferring your faxes or Fax Journal report ............................................. 139 Document jam ............................................................................................ 140 Printer jam or paper jam .............................................................................. 141 Dial Tone .................................................................................................... 142
xiv Phone line interference................................................................................ 143 Routine maintenance ......................................................................................... 143 Replacing the ink cartridges ........................................................................ 143 Cleaning the outside of the machine ........................................................... 145 Cleaning the scanner ................................................................................... 146 Cleaning the machine printer platen ............................................................147 Cleaning the paper pick-up roller................................................................. 147 Cleaning the print head ............................................................................... 148 Checking the print quality ............................................................................ 148 Checking the printing alignment .................................................................. 149 Checking the ink volume ............................................................................. 150 Uninstalling and installing t he handset and handset cradle (MFC-665CW only).................................................................................. 150 Uninstalling and installing t he cradle and the bracket (MFC-845CW only).................................................................................. 152 Machine Information ..........................................................................................154 Checking the serial number ......................................................................... 154 Packing and shipping the machine .................................................................... 154 C Menu and Features On-screen programming .................................................................................... 158 Memory storage........................................................................................... 158 Menu keys ......................................................................................................... 158 Menu table ................................................................................................... 159 Entering Text ...............................................................................................174 D Specifications General .............................................................................................................. 175 Print media......................................................................................................... 177 Fax ..................................................................................................................... 178 Message Center (MFC-665CW and MFC-845CW only) ................................... 180 Digital Cordless Handset (MFC-845CW only) ................................................... 181Cordless handset ......................................................................................... 181 Battery ......................................................................................................... 181 Battery cradle .............................................................................................. 182 AC adapter .................................................................................................. 182 Copy ..................................................................................................................183 PhotoCapture Center ®....................................................................................... 184 PictBridge .......................................................................................................... 184 Scanner ............................................................................................................. 185 Printer ................................................................................................................186 Interfaces ...........................................................................................................187 Computer requirements ..................................................................................... 188 Consumable items .............................................................................................189 Network (LAN) ................................................................................................... 190 E Glossary FIndex
Section I GeneralI General Information2 Loading documents and paper11 General setup24 Security features33
2 1 Using the documentation 1 Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation1 The following symbols and conventions are used throughout the documentation. Accessing the Software User’s Guide and Network User’s Guide 1 This User’s Guide does not contain all the information about the machine such as how to use the advanced features of the Fax, Printer, Scanner, PC Fax and Network. When you are ready to learn detailed information about these operations, read the Software User’s Guide and Network User’s Guide that are on the CD-ROM. Viewing Documentation1 Viewing Documentation (For Windows®)1 To view the documentation, from the Start menu, point to Brother, MFC-XXXX (where XXXX is your model name) from the programs group, and then choose User’s Guide . If you have not installed the software, you can find the documentation by following the instructions below: aTurn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. bIf the model name screen appears, click your model name. General Information1 Bold Bold typeface identifies specific keys on the machine’s control panel. Italics Italicized typeface emphasizes an important point or refers you to a related topic. Courier New Text in the Courier New font identifies messages on the LCD of the machine. Warnings tell you what to do to prevent possible personal injury. Electrical Hazard icons alert you to possible electrical shock. Cautions specify procedures you must follow or avoid to prevent possible damage to the machine or other objects. Notes tell you how you should respond to a situation that may arise or give tips about how the operation works with other features. Improper Setup icons alert you to devices and operations that are not compatible with the machine.
General Information3 1 cIf the language screen appears, click your language. The CD-ROM main menu will appear. Note If this window does not appear, use Windows ® Explorer to run the setup.exe program from the root directory of the Brother CD-ROM. dClick User’s Guide to view the Software User’s Guide and Network User’s Guide in HTML format. How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) „ ControlCenter3 (For Windows ® 98/98SE/Me/2000 Professional and Windows ® XP) „ Network Scanning PaperPort ® SE with OCR User’s Guide „ The complete ScanSoft ® PaperPort® SE with OCR User’s Guide can be viewed from the Help selection in the ScanSoft ® PaperPort ® SE with OCR application. How to find Network setup instructions (MFC-665CW and MFC-845CW only) 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide on the CD-ROM.
Chapter 1 4 Viewing Documentation (For Macintosh®)1 aTurn on your Macintosh®. Insert the Brother CD-ROM into your CD-ROM drive. The following window will appear. bDouble-click the Documentation icon. cDouble-click your language folder. dDouble-click the top page file to view the Software Users Guide and Network Users Guide in HTML format. eClick the documentation you want to read: „ Software User’s Guide „ Network User’s Guide How to find Scanning instructions1 There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide „ Scanning (For Mac OS ® X 10.2.4 or greater) „ ControlCenter2 (For Mac OS ® X 10.2.4 or greater) „ Network Scanning (For Mac OS ® X 10.2.4 or greater) Presto! ® PageManager® User’s Guide „ The complete Presto! ® PageManager® User’s Guide can be viewed from the Help selection in the Presto! ® PageManager® application. How to find Network setup instructions (MFC-665CW and MFC-845CW only) 1 Your machine can be connected to a wireless or wired network. You can find basic setup instructions in the Quick Setup Guide. For more information, or if your access point supports SecureEasySetup™, please see the Network User’s Guide on the CD-ROM.