Xerox WorkCentre M118i User Manual

							Fax Features 
Xerox CopyCentre/WorkCentre 118 User Guide 71
Auto Detect
Detects the size of the document automatically.
Standard size documents can be automatically detected. If the document is not a 
standard size, or the size cannot be detected, the machine will automatically choose 
the size to prevent image loss. For more information about sizes that can be 
automatically detected, refer to When Using the Fax Feature in the Specifications 
chapter on page 200.
Presets
Allows you to select from preset standard sizes.
Reduce/Enlarge
This feature allows you to enlarge or reduce a scanned document to a specified ratio 
to transmit.
1.Press the  or  button to display 
[Reduce/Enlarge] on the Fax screen.
2.Select [Reduce/Enlarge] using the 
 button.
3.Select the required option.
4.Press the  button.
100%
Scans and sends the document the same size as the original document.
Presets
Allows you to select from the preset reduction/enlargement ratios.
Send Header
Use this feature to add the sender name, the start time, the date of transmission, and 
the number of pages to the top of each page of the document. You can select from two 
registered sender names, which are set up by the Key Operator. For more information, 
refer to Send Header in the Setups on page 148.
NOTE: A regular fax sent from the United States must show this information.
NOTE: If you use a send header, you can add the name of the destination registered 
in Speed Dial.
1.Press the  or  button to display 
[Send Header] on the Fax screen.
2.Select [Send Header] using the 
 button.
3.Select the required option.
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4.Press the  button.
Off
Disables the feature.
Sender Name 1
Uses the send header registered to Sender Name 1.
Sender Name 2
Uses the send header registered to Sender Name 2.
Recipient Name
Prints a recipient name which is registered in a Speed Dial, along with a sender name. 
This is available only when you dial using Speed Dial, One Touch Dial, or Address 
Book.
Transmission Report
With this feature enabled, the machine prints a report at the end of the transmission 
that shows the transmission result. 
The Key Operator specifies whether to print out a report when sending a fax to a single 
destination, whether to print out a report when sending a fax to multiple destinations, 
and whether to print out the scanned documents with the report. For more information 
about reports, refer to Report Settings in the Setups chapter on page 153.
1.Press the  or  button to display 
[Trans. Report] on the Fax screen.
2.Select [Trans. Report] using the 
 button.
3.Select the required option.
4.Press the  button.
Undelivered
Prints a report only when transmission fails.
Off
Never prints a report.
On
Always prints a report no matter how the transmission ends.
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							Fax Features 
Xerox CopyCentre/WorkCentre 118 User Guide 73
F Code
This feature enables fax transmissions using the F Code defined by the 
Communications and Information Network Association of Japan. The F Code standard 
is based on Recommendation T.30 defined by ITU Telecommunication Standardization 
Sector (ITU-T), and allows communication with remote machines that support the 
same standard, regardless of their manufacturers.
You must know the F Code and the password (if one is set up) of the remote machine 
before sending or retrieving a document.
F Code communication can also be specified using One Touch or Speed Dial. To 
perform F Code transmissions using One Touch Dial or Speed Dial, an F Code and a 
password (if required) must be registered in the Address Book in advance, along with 
the destination. You can use F Code for the following features.
• Confidential Communication – Allows you to communicate with remote machines to 
deal with confidential documents by using mailboxes. A password is required to 
retrieve a document from the remote machine.
Confidential Sending: You can send a confidential fax document using F Code to 
specify the mailbox set up in the remote machine. You must know the remote 
machines F Code and password (if set up) before sending the document.
Confidential Receiving: Received documents are stored in the mailbox set up in the 
machine in advance. You can set the machine to accept only the documents with a 
correct F Code and/or password. For registering a mailbox, refer to Mailbox in the 
Setups chapter on page 162.
• Bulletin Board – Allows you or remote machines to freely browse documents in the 
bulletin board on the machine. You or remote machines can post, retrieve, or print  
the documents in a bulletin board. For sending and retrieving documents, you can 
use F Code.
For Bulletin Board features, refer to Bulletin Board on page 78.
• Recipient Print Sets – Allows you to specify the number of copies the remote 
machine will print out.
• Relay Broadcast/Remote Relay Broadcast – To send a document to a remote 
machine (acting as a relay station) for broadcasting, specify the remote machines 
F Code and the password (if required) in your machine. To use your machine as a 
relay station, the F Code and the password (if one is set up) for your machine must 
be specified in the remote machine that initiates relay broadcasting. For information 
about how to specify the machine as a relay station, refer to F Code in the Setups 
chapter on page 151.
Specify F Code signals within the range of 1 to 20 digits using numbers (0–9) and 
symbols (#, *).
Ask the remote machine how its F Code signals are specified.
1.Press the  or  button to display 
[F Code] on the Fax screen.
2.Select [F Code] using the  
button.
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3.Select the required option.
Off
Disables the feature.
F Code
You can enter F Code using the numeric keypad on the control panel.
Password
You can enter a password using the numeric keypad on the control panel.
When specifying the password, you must set the F Code. You cannot specify a 
password without the F Code.
Overseas Communication
Use this feature to minimize errors on telephone lines. This is often the case with 
overseas calls.
1.Press the  or  button to display 
[Overseas Comm.] on the Fax screen.
2.Select [Overseas Comm.] using the 
 button.
3.Select [On] to enable the feature using the  button.
Delayed Start
This feature allows you to set the start time to send faxes or start polling jobs. If the time 
entered has already past, it will be sent at the time entered the next day. The current 
time is also displayed.
1.Press the  or  button to display 
[Delayed Start] on the Fax screen.
2.Select [Delayed Start] using the 
 button.
3.Select the required option.
4.Press the  button.
Off
Disables the feature.
Hours
Press the  button to clear the entered value, and then enter the hour of the delayed 
start time using the numeric keypad on the control panel.
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							Fax Features 
Xerox CopyCentre/WorkCentre 118 User Guide 75
Minutes
Press the  button to clear the entered value, and then enter the minute of the 
delayed start time using the numeric keypad on the control panel.
Multiple-Up
When using the document feeder, use this feature to send two consecutive pages as a 
single page. The arrangement of the scanned documents is fixed as top to bottom.
1.Press the  or  button to display 
[Multiple-Up] on the Fax screen.
2.Select [Multiple-Up] using the  
button.
3.Select [2 Up] to enable the feature using the  button.
Priority Send
This feature allows an urgent document to be transmitted with top priority. If multiple 
Priority Send documents exist, the one which is specified first is transmitted first.
1.Press the  or  button to display 
[Priority Send] on the Fax screen.
2.Select [Priority Send] using the 
 button.
3.Select [On] to enable the feature using the  button.
Recipient Print Sets
This feature allows you to specify the number of copies the remote machine will print.
1.Press the  or  button to display 
[Recip. Print Sets] on the Fax screen.
2.Select [Recip. Print Sets] using the 
 button.
3.Select the required option.
4.Press the  button.
1
The remote machine will print one copy.
Enter Quantity
Allows you to specify the number of copies the remote machine will print. Press the  
button to clear the entered value, and then enter the required number of copies using 
the numeric keypad on the control panel.
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Direct Send
Using the document feeder, this feature allows you to start sending a fax immediately 
after scanning the first page of documents. This is a useful feature when there is 
inadequate available memory on the machine. When you use the feature, the  green light illuminates.
1.Press the  or  button to display 
[Direct Send] on the Fax screen.
2.Select [Direct Send] using the  
button.
3.Select [On] to enable the feature using 
the  button.
Confirm that the  light 
illuminates.
NOTE: The  button on the control panel provides a quick way of using 
this feature.
2 Sided Originals
When using the DADF, use this feature to specify whether the documents are single-
sided or double-sided, and to specify the orientation of the documents.
1.Press the  or  button to display 
[2 Sided Originals] on the Fax screen.
2.Select [2 Sided] using the  
button.
3.Select the required option.
4.Press the  button.
1 Sided
Scans single-sided documents.
2 Sided
Scans double-sided documents. When you select this option, the [Originals] screen 
displays allowing you to select from the following options.
• Rotate Side 2 Off – Select to scan double-sided documents opened side by side.
• Rotate Side 2 On – Select to scan double-sided documents opened vertically.
 button light
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							Fax Features 
Xerox CopyCentre/WorkCentre 118 User Guide 77
Polling
This feature allows you to retrieve a document from a remote machine, which is 
referred to as “polling”. The remote fax information is entered using the same method 
for sending faxes, but the Polling option is used to initiate retrieving the fax from the 
remote machine.
You can also retrieve a document stored in a confidential mailbox on the remote 
machine. For this function, a mailbox number and password (if one is set up) is 
required.
1.Press the  or  button to display 
[Polling] on the Fax screen.
2.Select [Polling] using the  
button.
3.Select the required option.
4.Press the  button.
Doc. for Polling
Allows you to store a document in memory so a remote machine can poll your machine.  
Only one document can be stored for polling. This option cannot be used if another 
document is already stored for sending. When you select this option, the [Document for 
Polling] screen displays.
Poll Receive
Allows you to retrieve a document from a remote machine. You can specify only one 
destination for one polling job. When you select this option, the [Poll Receive] screen 
displays.
Cancel
Exits the [Polling] screen and returns to the Fax screen.
[Document for Polling] screen
You can set the following options for the document to be polled on the machine:
[Resolution], [Lighten/Darken], [Scan Size], [Reduce/Enlarge], [Send Header], 
[Multiple-Up], [2 Sided Originals], and [Trans. Report].  For more information, refer to 
each option.
NOTE: You can return to the [Polling] screen by selecting [Cancel] using the  
button.
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1.Select [Doc. for Polling] on the [Polling] 
screen using the  button.
2.Select the required option.
3.Change the settings if required.
4.Press the  button.
[Poll Receive] screen
You can set the following options for retrieving a document from a remote machine: 
[F Code], [Overseas Comm.], and [Delayed Start]. When you use [F Code], you do not 
need to specify the recipient as the same method for sending faxes. For more 
information, refer to each option.
NOTE: You can return to the [Polling] screen by selecting [Cancel] using the  
button.
1.Select [Poll Receive] on the [Polling] 
screen using the  button.
2.Select the required option.
3.Change the settings if required.
4.Press the  button.
Bulletin Board
This feature enables remote machines to freely browse documents on the bulletin 
boards on the machine. You or remote machines can post, retrieve, print, or delete the 
documents on a bulletin board. To post documents, the bulletin board must be set up 
in advance. For more information, refer to Bulletin Board in the Setups chapter on 
page 161.
NOTE: You can also post or retrieve the document on a bulletin board using F Code. 
For more information, refer to F Code on page 73.
1.Press the  or  button to display 
[Bulletin Board] on the Fax screen.
2.Select [Bulletin Board] using the 
 button.
3.Select the required option.
4.Press the  button.
Browse (Fax In) 
Allows you to browse or retrieve documents posted on a bulletin board on the remote 
machine. You can specify only one destination for retrieving a document (Polling). 
When you select this option, the [Browse (Fax In)] screen displays.
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							Fax Features 
Xerox CopyCentre/WorkCentre 118 User Guide 79
Post/Print/Delete
Allows you to post, print or delete documents on a specified bulletin board on the 
machine. When you select this option, the [Bulletin Board] screen displays.
[Browse (Fax In)] Screen
You can set the following features for browsing or retrieving documents: [F Code], 
[Overseas Comm.], and [Delayed Start]. When you use [F Code], you do not need to 
specify the recipient as the same method for sending faxes. For more information, refer 
to each option.
NOTE: You can return to the [Bulletin Board] screen by selecting [Cancel] using the 
 button.
1.Select [Browse (Fax In)] on the [Bulletin 
Board] screen using the  
button.
2.Select the required option.
3.Change the settings if required.
[Bulletin Board] Screen
You can select a bulletin board from the displayed list for posting, printing or deleting 
documents.
1.Select [Post/Print/Delete] on the 
[Bulletin Board] screen using the 
 button.
2.Select the required bulletin board from 
the list.
3.Select the required option.
4.Perform the necessary operations.
Print
Allows you to print the selected document.
Delete
Allows you to delete the selected document.
Post
Allows you to post a document if the bulletin board is empty. If a document is already 
posted on the bulletin board, the new document will overwrite it.
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Mailbox
This feature allows you to print or delete confidential documents stored (received from 
remote machines) in mailboxes on the machine. At least one confidential mailbox must 
be set up for the feature. For more information on how to register mailboxes, refer to 
Mailbox in the Setups chapter on page 162.
1.Press the  or  button to display 
[Mailbox] on the Fax screen.
2.Select [Mailbox] using the  
button.
3.Select a mailbox from the list.
4.Enter a password for the mailbox.
5.Perform the necessary operations.
Print
Prints the documents in the selected mailbox.
Delete All
Deletes all of the documents in the selected mailbox.
Chain Dialing
This feature allows you to specify a destination combining multiple Speed Dial codes, 
One Touch buttons and dialing using the numeric keypad. For example, you can 
register country codes and local area codes for each Speed Dial and then combine 
them to specify one destination.
NOTE: The maximum number of digits for the feature is 192.
1.Press the  or  button to display 
[Chain Dialing] on the Fax screen.
2.Select [Chain Dialing] using the 
 button.
3.Select [On] to enable the feature.
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