Xerox WorkCentre M118i User Manual

							Fax Settings 
Xerox CopyCentre/WorkCentre 118 User Guide 151
Specify whether or not to print two received consecutive documents as a single page. 
The arrangement of the scanned documents is fixed as top to bottom.
Rotate 90°
Specify whether or not to automatically rotate the image to be received.
If the orientation of the received document and loaded paper differ, the machine 
automatically rotates the image by 90 degrees.
Print Limit
Sets the start and end times for printing out incoming faxes and reports.
Documents that have been interrupted during output due to the end time are stored into 
memory and can be automatically printed out at the next start time.
Select [Always On] to print out the documents at all times.
NOTE: Set days of the week together with the time. Otherwise, the machine cannot 
print out the documents mentioned above.
Transfer Document
Specify how a received fax is to be processed by the machine. 
• Save – Saves a received fax on the machine.
• Transfer – Forwards a received fax to a specified destination. You can select the fax 
number of the destination from the Address Book. When [Enter Speed Dial] is 
selected, you can specify the fax number of the destination using the One Touch 
Dial button, or Speed Dial code. To complete specifying the fax number, press the 
 button.
• Transfer & Print – Forwards a received fax to a specified destination and prints it out 
simultaneously. You can select the fax number of the destination from the Address 
Book. When [Enter Speed Dial] is selected, you can specify the fax number using 
the One-Touch Dial button, or Speed Dial code.
• Print – Prints out a received fax immediately.
F Code
Use this feature to configure the default settings for receiving faxes using F Codes. For 
more information about F code,Refer to F Code in the Fax chapter on page 73. 
After selecting from the displayed F Code list, press the  button. Then select 
the following items to continue the necessary settings.
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Transfer Document
Specify how a received fax is to be processed by the machine.
• Transfer – Forwards a received fax to a specified destination. You can select the 
destination fax number from the Address Book. When [Enter Speed Dial] is 
selected, you can specify the fax number using the One Touch Dial button, or Speed 
Dial code. To complete specifying the fax number, press the  button.
• Transfer & Print – Forwards a received fax to a specified destination and prints it out 
simultaneously. You can select the destination fax number from the Address Book. 
When [Enter Speed Dial] is selected, you can specify the fax number using the One 
Touch Dial button, or Speed Dial code.
• Print – Prints out a received fax immediately.
F Code
Enter an F Code (up to 20 digits using 0 to 9, *, and #) using the alphanumeric keypad 
on the control panel.
Check Password
Specify whether or not to have password control.
Password
Set a password (up to 20 digits using 0 to 9, *, and #) using the alphanumeric keypad 
on the control panel.
Delete
Delete the registered F Code.
Local Terminal Information
Use this feature to configure the settings for the line connected to the machine.
Line Type
Select the line type from 10pps, 20pps, and Tone.
NOTE: Changing the line type is not available to some countries.
Fax No.
Enter the fax number of the machine, using the alphanumeric keypad on the control 
panel. Press the  button to clear the previous value.
Ext./Outside Line
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							Fax Settings 
Xerox CopyCentre/WorkCentre 118 User Guide 153
Select the extension or outside line. If you selected [Extension], then enter the number 
(0 to 9) to connect with the outside line, using the alphanumeric keypad on the control 
panel. Press the  button to clear the previous value.
NOTE: When changing the setting of [Ext./Outside Line], you may need to re-register 
fax numbers in the Address Book.
Direct Send
This features uses the document feeder to start sending a fax immediately after 
scanning the first page of the document. This is a useful feature when there is 
inadequate available memory on the machine. When you use the feature, the  green light illuminates.
Specify On or Off as the default value of this feature.
Fax Receiving Mode
Specify whether the machine should start receiving a fax with or without your 
intervention.
Auto Receive
Automatically starts receiving a fax after the specified the number of rings on the 
Access Attempt screen. After selecting [Auto Receive] using the  button, 
pressing the  button allows you to specified the number of rings on the Access 
Attempt screen within the range of 1 to 20. Use the alphanumeric keypad on the control 
panel.
Manual Receive
Receives a fax manually. When you have communicated with a caller and confirm that 
the call is a fax job, press the  button to receive a fax. Refer to On-Hook 
in the Fax chapter on page 81.
Report Settings
Use this feature to specify how reports are to be automatically printed.
NOTE: Even if you set the machine to print out reports automatically, they cannot be 
printed out when the memory is insufficient.
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Transmission Report
Configure the settings for printing report that shows the result of transmission.
• Single Destination – Configure the settings to be used when sending fax to a single 
destination. If you select [Undelivered], the machine prints a report only when 
transmission fails.
• Multiple destination – Configure the setting to be used when sending fax to multiple 
destinations. If you select [Undelivered], the machine prints a report only when 
transmission fails. With [As Single Dest’n] selected, the machine follows the setting 
made for [Single Destination].
• Original Image – Specify whether to print out scanned documents with a report.
Activity Report
Specify whether or not to automatically print the report of the transmission result every 
50 transactions.
NOTE: When the report output is disabled for reasons such as paper out, the machine 
stores and retains the information until the output is enabled. However, only up to 96 
of the latest transaction information can be stored.
Power Off Report
Specify whether or not print the Power Off Report that shows the details of stored 
documents deleted due to the power failure. The machine automatically prints a report 
when the machine is restarted.
Customize Screens
Use this feature to rearrange the locations of menu items on the Fax screen. After 
selecting [Customize Screens], select the item you want to rearrange using the 
 button, and then select the new locations pressing the  or  button.
E-mail Settings
This section describes how to configure or change the settings for sending scanned 
documents as e-mail attachments. For more information, refer to the following.
Resolution – page 155
Lighten/Darken – page 156
Reduce/Enlarge – page 156
Scan Size – page 156
File Format – page 157
Transmission Report – page 157
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							E-mail Settings 
Xerox CopyCentre/WorkCentre 118 User Guide 155
Customize Screens – page 157
1.Select [E-mail Settings] on the [System 
Settings] screen using the  
button.
2.Press the  button.
3.Select the required option using the  buttons. 
4.Press the  button.
Resolution
Use this feature to specify the default resolution for scanning documents.
200dpi Text
Specifies a 200 dpi resolution for documents that contain text only.
400dpi Text
Specifies a 400 dpi resolution for documents that contain text only.
600dpi Text
Specifies a 600 dpi resolution for documents that contain text only.
200dpi Photo
Specifies a 200 dpi resolution for documents that contain photographs only.
400dpi Photo
Specifies a 400 dpi resolution for documents that contain photographs only.
600dpi Photo
Specifies a 600 dpi resolution for documents that contain photographs only.
400dpi Text/Photo
Specifies a 400 dpi resolution for documents that contain both text and photographs.
600dpi Text/Photo
Specifies a 600 dpi resolution for documents that contain both text and photographs.
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156 Xerox CopyCentre/WorkCentre 118 User Guide
Lighten/Darken
Use this feature to adjust the default density of the scanning documents in five levels. 
Move T on the screen by selecting [Darken] or [Lighten] using the  button to 
select the density level.
Reduce/Enlarge
This feature allows you to enlarge or reduce a scanned document to a specified ratio. 
Choose 64% or 78% to include in the presets of reduction/enlargement ratios for 
scanning documents.
Scan Size
Use this feature to specify the default scanning area. When you select a different size 
from the original, documents will be scanned according to the selected size regardless 
of their actual sizes.
Auto Detect
Detects the size of the documents automatically.
Only standard size can be automatically detected. A non-standard size document is 
scanned as a standard size nearest to the scanned document.
For more information about the size that can be automatically detected, refer to When 
Using the E-mail Feature in the Specifications chapter on page 205.
Presets
Allows you to select from the preset size.
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							E-mail Settings 
Xerox CopyCentre/WorkCentre 118 User Guide 157
File Format
Specify the default file format to save scanned documents.
TIFF
Saves scanned data in TIFF (Tagged Image File Format).
PDF
Saves scanned data in PDF (Portable Document Format).
Transmission Report
The machine automatically prints a report that shows the result of transmission. 
Configure the following settings for this feature.
Single Destination
Configure the setting to be used when sending e-mail to a single destination. If you 
select [Undelivered], the machine prints a report only when transmission fails.
Multiple Destination
Configure the setting to be used when sending e-mail to multiple destinations. If you 
select [Undelivered], the machine prints a report only when transmission fails. With [As 
Single Dest’s] selected, the machine follows the setting made for [Single Destination].
Original Image
Specify whether to print out scanned documents with a report.
Customize Screens
Use this feature to rearrange the locations of menu items on the E-mail screen. After 
selecting [Customize Screens], select the item you want to rearrange using the 
 button, and then select the new locations pressing the  or  button.
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Screen Contrast
Use this feature to change the contrast on the screen.
1.Select [Screen Contrast] on the [System 
Settings] screen using the  
button.
2.Select the required option using the 
 buttons.
3.Press the  button.
Normal 
Selects the intermediate contrast level.
Darker
Increases the contrast level by one step.
Lighter
Decreases the contrast level by one step.
Create/Delete
This section describes how to register various items such as the Address Book (Speed 
Dial) and mailboxes. For more information, refer to the following.
Speed Dial – page 159
Fax Program – page 160
Bulletin Board – page 161
Mailbox – page 162
1.Select [Create/Delete] on the [System 
Settings] screen using the  
button.
2.Select the required option using the 
 buttons.
3.Press the  button.
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							Create/Delete 
Xerox CopyCentre/WorkCentre 118 User Guide 159
Speed Dial
This feature allows you to register fax or e-mail destinations in Speed Dial. You can 
search the registered destination using the Address Book.
1.Select an address number (001 to 200) using the  buttons, or select 
[Enter No.] using the  buttons and enter the address number using 
alphanumeric keypad.
2.Press the  button.
3.Perform the necessary operations.
NOTE: The feature that can be registered differs whether the destination is used for 
the Fax or E-mail feature.
Fax
Select to register the destination used for the Fax feature.
When registering a fax, specify the following items:
To
*1 - Enter the recipient name. Select [Edit] to display the Recipient Name entry field 
screen, select [Entry Mode] to switch the character type and enter the name using the 
alphanumeric keypad on the control panel.
Fax No. - Enter the fax number using the alphanumeric keypad on the control panel.
Index - Enter the index used to search the recipient name in Address Book.
F Code- Select whether to use F Code or not. When transmitting with an F Code, enter 
F Code and a password if necessary. For information about F Code, refer to F Code in 
the Fax chapter on page 73.
Comm. Speed - Specify the communication speed. Select T or S using the  
button to increase or decrease the value.
Overseas Comm. - Select for transmitting with the Overseas Communication feature. 
Use this feature to minimize errors on telephone lines. This is often the case with 
overseas calls.
E-mail
Select to register the destination used for E-mail feature.
When registering an e-mail address, specify the following items.
To
*1 - Enter the recipient name. Select [Edit] to display the recipient name entry field 
screen, select [Entry Mode] to switch the character type and enter the name using the 
alphanumeric keypad on the control panel.
E-mail Address - Enter the e-mail address using the alphanumeric keypad on the 
control panel.
Index - Enter the index used to search the recipient name in Address Book.
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Change Recip. Name*1
Select when changing the registered name. Select [Edit] to display the recipient name 
entry field screen, then select [Entry Mode] to switch the character type and enter the 
name using the alphanumeric keypad on the control panel.
Change Fax No
Select when changing the registered Fax number.
Change Address
Select when changing the registered E-mail address.
Delete
Select when deleting the registered Speed Dial.
1*: You can also use symbols as well as text and numbers.
Select [Alphabet] for Entry Mode, press the  button to display a list of symbols, 
then select a symbol using the  button.
Fax Program
This feature allows you to program information about the fax destination and the 
features used to send faxes. You can always send faxes using the same conditions of 
transmission by recalling the program using One Touch Dial or Speed Dial. In addition 
to the information of the fax destination, you can program the following three types of 
program. Fax Send, Poll (Polling) Receive, and Post Send that transmits more than one 
document at a specified time.
1.Select a program number (p01 to p30) selecting [T] or [S] using the  
button, or select to search a program number using [By Program No.].
2.Press the  button.
3.Perform the necessary operations.
Program Name
*1
Enter the program name. Select [Edit] to display the Program Name entry field screen, 
select [Entry Mode] to switch the character type and enter the name using the 
alphanumeric keypad on the control panel.
To change the name, press the  button to delete the entered name, and then enter 
the new name.
Index
Enter the index used to search the program name in the Address Book.
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