Xerox WorkCentre M118i User Manual

							Xerox CopyCentre/WorkCentre 118 User Guide 31
2 Product Overview
This machine is not simply a conventional copier but a digital device capable of 
copying, faxing, printing and scanning, depending on the configuration.
The appearance of the screen on your machine may differ slightly depending on the 
model and configuration. However, feature descriptions and functionality described 
here remain the same.
For information about available options not described here, visit the Xerox web site or 
contact your Xerox Sales Representative.
Identifying the Machine Components
The following diagram shows the standard and optional components of the machine. 
Configuration may vary depending on the model.
NOTE: Depending on the configuration, the Document Glass Cover is attached 
instead of the Document Feeder. A maximum of three optional paper trays can be 
attached.
B
A
C
D
Document Feeder
Document Glass
(under the Document Feeder)
Control Panel
Screen
Center Output Tray
Tray 5 (Bypass Tray) Duplex Kit (Optional)
Front CoverOn / Off Switch
Tray 1
Tray 2 (Optional)
Tray 3 (Optional)
Tray 4 (Optional)
Connector (LINE)
Connector (TEL)
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							2 Product Overview 
32 Xerox CopyCentre/WorkCentre 118 User Guide
Connector (LINE)
Located on the right-hand side of the machine. Connect a telephone cable to this jack. 
Then connect the other end to the wall jack.
Connector (TEL)
Located on the right-hand side of the machine. Connect a telephone to this jack if 
required.
Document Feeder
There are two types of document feeder for the machine. One type is the ADF 
(Automatic Document Feeder) which provides single-sided scanning, the other type is 
the DADF (Duplex Automatic Document Feeder) which enables both sides of the 
document to be scanned automatically.
Duplex Kit
Allows you to make double-sided copies.
For more information on how to make double-sided copies, refer to 2 Sided in the Copy 
chapter on page 58.
Tray 1 to 4
Tray 1 is standard equipment and can hold a maximum of 250 sheets of 80 g/m
2 (20lb) 
paper. Tray 2, 3, and 4 are options and similar to Tray 1. These trays can hold a 
maximum of 500 sheets of 80 g/m
2 (20lb) paper. Tray 2 is required to install Tray 3 
and 4.
Center Output Tray
Delivers the printouts face down in this tray.
Tray 5 (Bypass Tray)
Allows you to load custom size paper as well as standard paper. Also load other types 
of sheets in this tray, such as transparencies and labels that cannot be loaded in 
Tray 1. To load paper manually, open Tray 5 (bypass tray).
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							System Controls 
Xerox CopyCentre/WorkCentre 118 User Guide 33
System Controls
Button/Indicator Function
1  Allows you to send and receive documents manually.
This button works only for faxing with the document 
feeder; When the document is loaded into the feeder, 
you can press the button only for sending. When the 
document is not loaded into the feeder, you can press 
the button only for receiving.
NOTE: Press the  button before setting 
the recipient or functions. Pressing the  
button resets the specified recipient and set functions.
2  Allows you to use the direct send feature. Refer to 
Direct Send in the Fax chapter on page 76.
3  Indicates that data is being transmitted or received.
4  Indicates there is data stored in the machine.
5  Allows you to select options displayed on the screen. 
Each press of the  button moves you up one 
option.
6 Use these buttons to switch between screens. You can 
also use them to move the cursor in the entry field.
7  Enters a pause in a telephone number when 
transmitting a fax.
8  Allows you to specify the fax number or e-mail address 
using Speed Dial codes.
9  Changes the language displayed on the screen.
10  Allows you to log in to the machine as the Key Operator, 
and change the default settings. You can also register a 
destination in the Address Book, a Fax Program, or a 
bulletin board. Refer to Setups chapter on page 125.
11  (Green light) Indicates whether the machine is in the power saver 
mode. Also allows you to cancel this mode.
12 76
275 3491011 12
28 25 2426 23 22 21 20 19 18 17 16 15 13
8
2914
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							2 Product Overview 
34 Xerox CopyCentre/WorkCentre 118 User Guide
Power On/Off
Powering On
Ensure that the machine is connected to a suitable power supply and that the power 
plug is firmly connected to the electrical outlet. For more information, refer to Electrical 
Specifications in the Specifications chapter on page 210.
The machine is ready to make copies about 25 seconds after the power is switched on.
12  Restores the default settings and resume to the first 
screen of Copy or Fax.
13  Temporarily stops a job.
14  Indicates that an error occurred.
15  Starts or resumes a job.
16  Deletes a numeric value or the last letter and symbol 
entered.
17  Shows the symbols entered.
18  Used when you switch the machine to tone.
19  Determines any changed settings or entered values.
20  Returns to the previous screen without acquiring any 
changed settings or entered values.
21  Provides a quick way of using the sort feature.
22  Provides a quick way of selecting the document type.
23  Provides a quick way of specifying the enlarge ratio.
24  Provides a quick way of specifying the reduction ratio.
25  Provides a quick way of selecting the paper tray.
26  Allows you to select the destination registered in the 
Address Book or the program registered in the Fax 
Program.
27  Allows you to send a fax or e-mail to multiple 
destinations at the same time.
28 One Touch panels Displays the number of One Touch buttons. Flip the 
panel to access page 1 (001 to 018), page 2 (019 to 
036), or page 3 (p01 to p18 for Fax Program). 
29 One Touch buttons Specifies Speed Dial or the Fax Program at a single 
touch.
Button/Indicator Function
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							Ground Fault Interrupter (GFI) 
Xerox CopyCentre/WorkCentre 118 User Guide 35
1.Press the power switch to the 
 position.
NOTE: If the machine does not start 
up, check that the  button 
on the side of the machine is in the 
reset position.
Powering Off
If the Fax option is installed, make sure that the  indicator on the 
control panel is off before you switch off the machine. If you switch off the machine 
while the  indicator is lit for more than hour, all stored documents will 
be deleted. After charging for 30 hours, the machine is able to keep stored documents 
for an hour.
NOTE: Wait at least 20 seconds between powering the system off and on. Failure to 
do so could cause damage to the disk.
Ground Fault Interrupter (GFI)
If a fault is detected in the power supply to the machine, a Ground Fault Interrupter 
(GFI) device on the machine automatically cuts all electrical power. If power is 
interrupted, locate the  button on the side of the machine. If the GFI has been 
triggered, the  button will be in the tripped position. To restore power to the 
machine, press the  button.
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							2 Product Overview 
36 Xerox CopyCentre/WorkCentre 118 User Guide
Before using the machine, press the  button. If the GFI is working properly, the 
 button should pop up. If it does, press the  button.
NOTE: If the  button pops back up when you press it, or if power is not 
restored by this procedure, contact the Xerox Welcome Center.
Power Saver Modes
The machine has energy saving features that significantly reduce the power 
consumption during inactivity. The  button is located on the upper-right 
position of the control panel, and lights up when the power saving feature is enabled. 
The power saving feature operates in the following two modes.
•Low Power Mode
• Sleep Mode
NOTE: If the active tray runs out of paper when printing and remains untouched, or 
the tray is pulled out from the machine and remains out, the power saving feature 
does not operate.
Low Power Mode
The machine automatically switches into the Low Power Mode after a specified period 
of time from the last copy, fax, scan, or print operation. In this mode, the screen is 
turned off, and the Power Saver light is on. The Low Power Mode is canceled when the 
 button on the control panel is pressed, or a fax or print job is received 
by the machine. The factory default setting of 14 minutes is customer changeable 
within the range of 1 to 60 minutes.
For more information, refer to Power Saver in the Setups chapter on page 128.
 
button
 
button
 light/button
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							Changing the Default Time Settings 
Xerox CopyCentre/WorkCentre 118 User Guide 37
Sleep Mode
The machine automatically switches to the Sleep Mode after the Low Power Mode 
continues for a specified period of time. The Sleep Mode has a reduced power 
consumption compared to the Low Power Mode. In this mode, the screen is turned off, 
and the Power Saver light is on. The Sleep Mode is cancelled when the  
button is pressed, or a fax or print job is received by the machine. The factory default 
setting of 1 minute is customer changeable within the range of 1 to 239 minutes.
For more information, refer to Power Saver in the Setups chapter on page 128.
Changing the Default Time Settings
This section describes how to change the default time settings such as Auto Clear, 
Power Saver, and Scanning Timer. For more information, refer to Timer Settings in the 
Setups chapter on page 127.
1.Press the  button on the 
control panel.
2.Select [System Settings] using the 
 button.
3.Enter the Key Operator password using 
the numeric keypad on the control 
panel.
NOTE: T h e  d e f a u l t  K e y  O p e r a t o r  p a s s w o r d  i s  “ 11111 ” .
4.Select [Confirm] using the  button, or press the  button.
5.Select [Common Settings] on the 
[System Settings] screen using the 
 button.
6.Press the  button.
7.Select [Timer Settings] on the [Common 
Settings] screen using the  
button.
8.Press the  button.
 button
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38 Xerox CopyCentre/WorkCentre 118 User Guide
9.Select the required option.
10.Enter the value using the numeric 
keypad.
NOTE: You may have to delete the existing value (by choosing  on the control 
panel) before entering the new value.
11 .Press the  button.
Modes
The mode buttons are used to access the screens which allow you to select features, 
monitor the status of jobs and obtain general information about the machine.
There are six mode buttons on the machine:
•Copy
•Fax
•E-Mail
• Log In/Out
• Job Status
• Machine Status
NOTE: Depending on the configuration, there may be three mode buttons on the 
machine: ,  and  buttons..
Copy
Use this button to access the Copy function which is used to make copies. The Copy 
mode contains three screens which provide access to the many Copy features.
Features such as Reduce/Enlarge, Multiple-Up and Mixed Size Originals are available 
to support all of your copying requirements.
 
button 
button  button  button button button
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							Modes 
Xerox CopyCentre/WorkCentre 118 User Guide 39
1.Press the  button on the control 
panel.
2.Press the  or  button to switch 
between screens.
3.To exit the Copy mode, press another mode button.
For more information about Copy features, refer to Copy chapter on page 49.
Fax
Use this button to access the optional Fax function which is used to send faxes and 
access functions such as Mailbox and Polling. The Fax mode contains seven screens 
used to access features such as Resolution, Delayed Start and Priority Send.
1.Press the  button on the control 
panel.
2.Press the  or  button to switch 
between screens.
3.To exit the Fax mode, press another mode button.
For more information about Fax features, refer to Fax chapter on page 61.
E-mail
Use this button to access the optional E-mail function used for sending e-mails. The E-
mail mode contains three screens which provide access to the E-mail features.
Features such as Lighten/Darken, Scan Size and 2 Sided Originals are available to 
support all of your e-mail requirements.
1.Press the  button on the 
control panel.
2.Press the  or  button to switch 
between screens.
3.To exit the E-mail mode, press another mode button.
For more information about E-mail features, refer to E-mail chapter on page 83.
Log In/Out
Use this button to log in to the machine as the Key Operator. You can change the 
various default settings and register a destination in the Address book, a Fax Program, 
a Mailbox, or a Bulletin Board.
When the Auditron feature is enabled, enter the password for the account displayed on 
the screen after you press the  button.
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							2 Product Overview 
40 Xerox CopyCentre/WorkCentre 118 User Guide
1.Press the  button on the 
control panel.
2.Select the required option.
NOTE: To select System Settings, the Key Operator password is required. The default 
Key Operator password is “11111”.
For more information, refer to Setups Procedure in the Setups chapter on page 125.
Job Status
Use this button to view the progress of a job and if necessary, stop and delete the job. 
It can also display the log and detailed information about completed jobs. The latest job 
will be at the top of the list.
1.Press the  button on the 
control panel.
2.Press the  or  button to switch 
between screens.
3.Press the  button at any time to exit.
For more information, refer to the following.
Current – page 40
All Jobs – page 40
Current
Displays the jobs in progress. You can view the job attributes or delete jobs from this 
screen. Use the  button on the control panel to select a job. If there is no job 
in progress, the following message displays: “No Active Jobs”.
Stop (Delete)
Stops the job in progress and deletes it from the queue.
Details
Displays the job attributes. The contents of each screen may differ depending on the 
type or status of the job.
All Jobs
Displays the jobs waiting or suspended, and all finished jobs in the system.
The contents of each screen may differ depending on the type or status of the job.
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