Xerox WorkCentre M118i User Manual

							Modes 
Xerox CopyCentre/WorkCentre 118 User Guide 41
1.Press the  button on the control 
panel.
2.Select the required option.
Fax/E-mail
You can select either [Send] or [Receive] for a fax job, and [Send] for an e-mail job.
• Send – Displays the fax and e-mail out-going jobs. Select a job from the list using 
the  buttons and select [Details] to view the job attributes on the next 
screen.
• Receive – Displays the fax in-coming jobs. Select a job from the list using the 
 buttons and select [Details] to view the job attributes on the next screen.
Print Job
Displays the print jobs. The suspended and completed jobs are not displayed. Select a 
job from the list using the  buttons and select [Details] to view the job attributes 
on the next screen.
• Details – Displays the job attributes. You can cancel or eject the job from each 
screen using the [Cancel] or [Eject] options.
Machine Status
Use this button to display information about the machine. This button allows you to view 
the billing meter, print lists/reports, check the paper supply, and review the status of 
faults.
1.Press the  button on 
the control panel.
Press the  button at 
any time to exit.
The following icons show the status of print jobs or consumables.
 – Shows the print job in progress.
 – Shows the error in the print jobs.
 – Shows the toner cartridge needs to be replaced soon.
 – Shows the drum cartridge needs to be replaced soon.
For more information, refer to the following.
Error Information – page 42
Consumables – page 42
Report/List (Non-print Jobs) – page 42
Report/List (Print Jobs) – page 43
Billing Meter – page 45
Print Mode – page 45
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Error Information
This screen allows you to view the date and time of the errors, the error codes and the 
status of each error.
The contents of each screen may differ depending on the type or status of the job.
1.Select [Error Information] on the 
[Machine Status] screen using the 
 button.
2.Press the  button.
3.Press the  or  button to switch between screens.
Non-print
Displays the error information for all jobs except print jobs. Select a job from the list 
using the  buttons and select [Details] to view the job attributes on the next 
screen.
Print Job
Displays the error information of print jobs. Select a job from the list using the  
buttons and select [Details] to view the job attributes on the next screen.
Consumables
This screen allows you to check the status of cartridges.
1.Select [Consumables] on the [Machine 
Status] screen using the  
button.
2.Press the  button.
Toner Cartridge
Displays what remains of the toner cartridge in three levels.
Drum Cartridge
Displays what remains of the drum cartridge in three levels.
Report/List (Non-print Jobs)
This screen allows you to print various reports and lists for each non-print job.
1.Select [Report/List] on the [Machine 
Status] screen using the  
button.
2.Press the  button.
3.Select the required option.
4.To print the selected report or list, press the  button, and then press the 
 button.
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							Modes 
Xerox CopyCentre/WorkCentre 118 User Guide 43
Sent Report
Prints a Sent Report which provides information about the last 50 fax transmissions and 
e-mail sendings. The detailed information reported for each job includes: the recipient 
name, the transmission time, the modes, and the transmission result.
Received Report
Prints a Received Report which provides information about the last 50 faxes received. 
The detailed information reported for each job includes: the sender name, the reception 
time, the modes, and the result.
Copy Meter
Confirm the account data, such as the account name, the limit set for the account, and 
the total number of copies, for each account.
Address Book
Confirm the contents of Address Book. The contents are printed as a list with recipient 
names, fax numbers and F Code for fax, as well as e-mail addresses for e-mail, in 
numerical order of Speed Dial code.
Fax Program
Prints detailed information for each Fax Program. The list includes the program name, 
the setting for each feature, the recipient name, and the Speed Dial code.
System Settings
Confirm the status of settings on this machine. Prints out contents of the serial number, 
Auditron details, and Copy/Fax/e-mail settings as a report in list form.
Mailbox
Confirm a list of registered mailboxes. Prints out the box names, F Code, etc. in 
numerical order by box number.
Bulletin Board List
Prints out a report as a list of registered bulletin boards. The list shows titles of 
registered documents, date and time of document registration, etc., in numerical order 
of bulletin board.
F Code Settings
Prints a report detailing information about the F Code receive settings for the mailboxes 
registered. The list includes reception information such as the F Code or password, or 
information about the forwarding destination.
Report/List (Print Jobs)
This screen allows you to print various reports and lists for print jobs.
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1.Select [Report/List] on the [Machine 
Status] screen using the  
button.
2.Press the  button.
3.Press the  button to display the Print Jobs screen.
4.Select the required option by selecting [T] or [S] using the  button.
5.To print out the selected report or list, press the  button, and then press 
the  button.
Job History Report
Prints information on printing results, such as whether data from the PC has been 
printed correctly. The status of up to 50 jobs can be printed on the report.
Descriptions of jobs with errors are printed in the [Job Status] column. For details on 
the error description, refer to Fault Codes in the Problem Solving chapter on page 185.
Error History Report
Prints information of up to the latest 50 errors that occurred in the machine. For Error 
code, refer to Fault Codes in the Problem Solving chapter on page 185.
Print Meter
Prints information about the total printed pages and total number of sheets used in the 
machine according to different PC or job owners. The [Print Meter Report] counts 
pages from the point where data has been initialized.
System Settings
Prints the status of the machine such as hardware configuration and network 
information. Print this report to check whether optional accessories have been correctly 
installed.
Fonts List
Prints a list of fonts that can be used on the machine.
PS Fonts List
Prints a list of PostScript fonts that can be used on the machine when the PostScript 
Kit is installed.
Print Language
Allows you to print a report or a list of the following print language information.
Press the  button, and then select the required option by selecting [T] or [S] 
using the  button.
• PCL Form List – Prints a list of the registered PCL form.
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							Modes 
Xerox CopyCentre/WorkCentre 118 User Guide 45
• PS Logical – Prints a list of printers created in PostScript when the PostScript kit has 
been installed. Allows you to check the settings for up to 10 registered logical 
printers.
• PDF Settings – Prints a report which provides the various settings in the PDF print 
mode.
• PCL Settings – Prints a report which provides the various settings in the PCL print 
mode.
Billing Meter
Allows you to view the total number of prints made on the machine. You can also view 
the machine Serial Number.
1.Select [Billing Meter] on the [Machine 
Status] screen using the  
button.
2.Press the  button.
Serial No.
Displays the Serial Number of the machine.
Total
Indicates the total number of prints made on the machine.
Print Jobs
Indicates the total number of pages used for print jobs.
Non-print Jobs
Indicates the total number of pages used for all jobs except print jobs.
Print Mode
Allows you to change the default printer mode and change printer language settings.
1.Select [Print Mode] on the [Machine 
Status] screen using the  
button.
2.Press the  button.
On-line
Sets the printer mode to online.
Off-line
Sets the printer mode to offline. When offline, the machine cannot receive data or 
process printing.
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Emulation
Sets the Emulation mode of PDF or PCL.
PDF
• Quantity – Specify the copies to be printed between 1 to 999.
• 2 Sided Print – Specify whether or not to do double-sided printing. When double-
sided printing is enabled, select which edge of the paper is to be bound: [Flip on long 
edge] or [Flip on short edge].
• Print Mode – Select the print mode from [Normal], [High Quality], or [High Speed].
• Password – If a password has been set for a PDF file, then specify the password 
here in advance. Printing of the PDF file will be performed only when the file 
password matches the password specified here.
• Collated – Select this to set whether to collate multiple copies of the printout by sets 
(sorted in the order of page 1, 2, 3, ... 1, 2, 3...).
• Paper Size – Select the paper size from [A4] or [Auto].
Select [Auto] to print on a paper size that is automatically determined according to 
the size and settings of the PDF file to be printed.
PCL
• Paper Tray – Select the paper tray to use for printing.
• Paper Size – Select the paper size for printing.
• Bypass Size – Select the paper size for Tray 5 (bypass tray).
• Orientation – Select the print orientation: [Portrait] or [Landscape].
• 2 Sided Print – Specify whether or not to do double-sided printing. When [On] is 
selected, select which edge of the paper is to be bound: [Flip on long edge] or [Flip 
on short edge].
• Font – Specify the font used.
• Symbol Set – Specify the font symbols.
• Font Size – Specify the font size. You can specify a value between 4.00 and 50.00 
in increments of 0.25.
• Font Pitch – Specify the character spacing. You can specify a value between 6.00 
and 24.00 in increments of 0.01.
• Form Lines – Specify the form line (the number of lines per form). You can specify 
a value between 5 and 128 in increments of 1.
• Quantity – Specify the copies to be printed between 1 to 999.
• Image Enhancement – Select whether to perform image enhancement. Image 
enhancement is a feature that makes the boundary line between black and white 
smoother to decrease jags and enhance the visual appearance.
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							Auditron Access Screen 
Xerox CopyCentre/WorkCentre 118 User Guide 47
• HexDump – Specify whether to print the data sent from a PC in the ASCII code 
corresponding to the hexadecimal notation format so the data contents can be 
checked.
• Draft Mode – Specify whether or not to print in draft mode.
• Line Termination – Select the line termination: [Off], [Add-LF] (appends a line feed 
to carriage return),  [Add-CR] (appends a carriage return to line feed and form feed), 
or [CR-XX] (appends a carriage return to line feed and form feed, and a line feed to 
a carriage return).
Auditron Access Screen
This feature electronically records the number of copies or prints made for each user 
account, and controls access and use of the machine. To enable this feature, you need 
to log in as the Key Operator and change the default setting of [Auditron Mode] from 
[Off] to [On]. The Key Operator can change the password or account limits for copy/
print jobs. For more information, refer to Auditron Administration in the Setups chapter 
on page 131.
1.Press the  button on the 
control panel.
2.Select [System Settings] using the 
 button.
3.Enter the Key Operator password using 
numeric keypad.
NOTE: The default Key Operator password 
is “11111”.
4.Select [Confirm] using the  button, or press the  button.
5.Select [Auditron Admin.] on the [System 
Settings] screen using the  
button.
6.Press the  button.
7.Select the required option.
8.Press the  button.
9.Change the settings as required.
10.Press the  button.
If the Auditron feature is enabled, enter a registered password for each account before 
using the machine.
 button
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1.Enter the password of each registered account using the alphanumeric keypad on 
the control panel.
2.Press the  button.
Recycled Paper
The use of recycled paper in the machine benefits the environment with no degradation 
in performance. Xerox recommends recycled paper with 20% post consumer content 
which can be obtained both through Xerox and other office suppliers. Contact your 
Xerox representative or go to www.xerox.com
 for more information on other types of 
recycled paper.
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							Xerox CopyCentre/WorkCentre 118 User Guide 49
3Copy
This chapter describes how to use the copy features.
Copying Procedure
This section describes the basic copy procedure. Before making copies on the 
machine, identify what is to be copied and the number of copies required. Follow the 
steps below.
1. Load the Documents – page 49
2. Select the Features – page 51
3. Enter the Quantity – page 52
4. Start the Copy Job – page 52
5. Confirm the Copy Job in the Job Status – page 53
Stop the Copy Job – page 53
NOTE: If the Auditron feature is enabled, you may need a registered password for 
each account before using the machine. To get the password, contact the Key 
Operator. For information on how to enter a password, refer to Auditron Access 
Screen in the Product Overview chapter on page 47.
1. Load the Documents
Document input areas are as follows.
• Document feeder for single or multiple documents
• Document glass for single documents or bound originals
NOTE: The document glass cover will be fitted in the non-document feeder 
configuration.
NOTE: The machine automatically detects standard document sizes. For more 
information on paper sizes to be detected, refer to When Using the Copy Feature in 
the Specifications chapter on page 198. Before loading the documents of non-
standard size, you need to select the paper tray. If the document size cannot be 
detected, the machine will prompt you to select the paper tray. For information on how 
to select the paper tray, refer to Paper Supply on page 54.
Document Feeder
There are two types of document feeder for the machine. One type is the Automatic 
Document Feeder (ADF) and is used for single-sided scanning, the other types is the 
Duplex Automatic Document Feeder (DADF) and can scan both sides of a document 
automatically. The document feeder can hold up to 50 sheets of 81.4 g/m
2 (20lb) paper.
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50 Xerox CopyCentre/WorkCentre 118 User Guide
NOTE: The document feeder (ADF/DADF) is optional.
The available document sizes are as follows:
ADF:128 (W) × 100 mm to 307 × 1000 mm
DADF:128 (W) × 140 mm to 307 × 1000 mm or 307 × 432 mm in double-sided mode
The document feeder is capable of sequentially scanning mixed size documents. Align 
the documents against the inner corner of the document feeder. This feature is 
available only when the documents are standard sizes with the same width and 
different lengths. When the documents are non-standard sizes or standard sizes with 
the different widths, this feature is not available. Use the document glass instead of the 
document feeder.
NOTE: To reduce the risk of document feeder jams, use the document glass to copy 
folded or creased documents. Replace folded or creased documents with a new copy.
For more information on how to copy mixed size originals using the document feeder, 
refer to Mixed Size Originals on page 60.
1.Before loading the documents into the 
document feeder, ensure they are in 
good condition and remove all staples 
and paper clips.
2.Insert the documents neatly into the 
document feeder, face up. The first 
page should be on top with the 
headings towards the back or left of the 
machine.
3.Place the stack in the middle of the guides aligning the left edge with the 
document feeder tray, and position the guides to just touch the edge of the 
documents. 
When [Paper Supply] is set to [Auto], the machine automatically selects an appropriate 
tray according to the document size and orientation. If there is no appropriate tray, an 
error occurs.
For more information about the tray selection, refer to Paper Supply on page 54.
Document Glass
The document glass is used for a single page or bound document of 301 mm 
(11 inches) for width and 431.8 mm (17 inches) for length.
If you have more than one stack of documents to scan, select [Change Settings] while 
the current stack of documents is being scanned. This allows you to copy multiple or 
mixed side documents as one set of data. Also you can change the copy settings for 
each page.
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