Xerox WorkCentre M118i User Manual

							Xerox CopyCentre/WorkCentre 118 User Guide 61
4Fax
This chapter contains information about using the optional fax features, which are 
dependent on your machine configuration. In addition to regular fax features, the Direct 
Fax feature is available when the optional Printer Kit is installed.
Direct Fax allows you to transmit faxes directly from the PC client.
For more information about Direct Fax, refer to PCL driver On-Line Help.
Fax Procedure
This section describes the basic procedure for sending faxes. Follow the steps below.
1. Load the Documents – page 61
2. Select the Features – page 62
3. Specify the Destination – page 63
4. Start the Fax Job – page 64
5. Confirm the Fax Job in the Job Status – page 64
Stop the Fax Job – page 64
NOTE: If the Auditron feature is enabled, you may need a password before you can 
use the machine. To get a password or for more information, contact the Key 
Operator.
1. Load the Documents
The following steps explain how to load documents using the document feeder or 
document glass. When scanning a document in the form of sheet or multiple 
documents as a stack, use the document feeder. When scanning a document that is 
relatively heavy such as brochures or booklets, use the document glass.
• Document Feeder
Mixed size documents can be scanned as a stack when selecting [Auto Detect] on the 
[Scan Size] screen. This feature is available only when the documents have the same 
width. Use the document glass to scan mixed size documents with different width. 
Otherwise, image loss may occur for the width of the first page will be the size for all 
the scanned documents. All the documents are scanned at a time, therefore you can 
not change the settings such as [Resolution], [Lighten/Darken], or [Reduce/Enlarge]. 
When you want to change the settings for each page, use the document glass.
• Document Glass
If you have more than one stack of documents to scan, select [Change Settings] using 
the  button while the current stack of documents is being scanned. This allows 
you to transmit multiple or mixed size documents as one set of data. Also, you can 
change the fax settings for each page.
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1.Load documents face up into the 
document feeder or face down on the 
document glass.
For more information on how to load the 
documents, refer to 1. Load the Documents 
in the Copy on page 49.
Scan the Documents
There are two methods of scanning the documents.
• Auto Detect
Standard size documents can be automatically detected. If the document is not a 
standard size, or the size cannot be detected, the machine will automatically choose 
the size to prevent image loss. For more information about sizes to be detected or 
replaced automatically, refer to When Using the Fax Feature in the Specifications 
chapter on page 200.
• Select the Scan Size
You can select the scan size from the preset sizes. For more information on how to 
select the scan size, refer to Scan Size on page 70.
NOTE: The long page scan feature is only available when using the document feeder. 
This feature allows you to scan up to 1000 mm (39.4 inches) in length in simplex 
mode, 432 mm (17.0 inches) in duplex mode. For receiving, the Key Operator can 
select either to cut off or reduce the image. The ranges are 0–24 mm (0.0–0.9 inches) 
for cutting off and, 60–100% for reducing. If the document length cannot be reduced 
or cut off, the image is automatically divided. For more information, refer to Long Size 
Originals in the Setups chapter on page 150.
2. Select the Features
Only those features relevant to the machine configuration will be available.
NOTE: If the machine remains idle for a set time (determined by the Key Operator), 
the settings will be reset. For more information, refer to Auto Clear in the Setups 
chapter on page 128.
1.Press the  button on the control 
panel. Ensure that the Fax screen is 
displayed.
 button
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							Fax Procedure 
Xerox CopyCentre/WorkCentre 118 User Guide 63
2.Press the  button on the 
control panel once to cancel any 
previous selections.
3.Select an option for the required 
feature.
If necessary, press the  or  button to switch between screens, and configure 
the fax settings. For more information about Fax features available, refer to Fax 
Features on page 68.
3. Specify the Destination
The following explains how to specify a destination. The machine provides the following 
dialing methods for fax numbers.
NOTE: Before sending a document, check your entries to make sure you specified 
correct destinations.
• Using the numeric keypad on the control panel
• Using Address Book (refer to Address Book on page 66.)
• Using Speed Dial (refer to Speed Dial on page 67.)
• Using One Touch Dial (refer to One Touch Dial on page 67.)
1.Enter the fax number using the numeric 
keypad on the control panel.
You can send a fax to multiple destinations in 
a single operation. For more information, 
refer to Address Enter/Next on page 66.
If a character is usually dialed before the telephone number, for example 9 for an 
external line, a pause is required after this character. Press the  button on 
the control panel before continuing to enter the fax number. When you dial manually, 
Dial Pause is not required; instead wait for the external dial tone before proceeding.
 button
 button
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4. Start the Fax Job
1.Press the  button on the control 
panel to scan and send the documents.
NOTE: If a problem, such as a document jam or memory full error, occurrs while 
scanning multiple documents, the job is canceled and the scanned data deleted. To 
resume the same operation, load all the documents again and press the  
button.
NOTE: If the memory full error occurs, delete unnecessary files.
NOTE: If the machine is restarted during a fax transmission due to a loss of power or 
machine malfunction, the machine will start sending the document all over again when 
the machine is switched on. All pages of the document will be transmitted regardless 
of how many pages have already been sent to the destination before the power loss. 
For example, if the transmission of a 7-page document is interrupted when the sixth 
page of the document is being sent, the machine sends all seven pages when the 
power is restored, including the first five pages that had already been sent before the 
interruption.
5. Confirm the Fax Job in the Job Status
Follow the steps below to confirm the fax job you started.
1.Press the  button on the 
control panel to display the Job Status 
screen.
The job being processed will be displayed on 
the Current screen.
2.If required, press the  or  button to display the All Jobs screen.
3.Select [Fax/E-mail] using the  button.
4.Select [Send] using the  button. The job will be displayed on the screen.
For more information, refer to Job Status in the Product Overview chapter on page 40.
Stop the Fax Job
Follow step 1 to manually cancel a fax job during document scanning. After scanning 
the document, follow steps 2 through 3.
 button
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1.Press the  button on the control 
panel to cancel the current fax job.
2.If required, press the  
button on the control panel to display 
the Job Status screen. To exit the Job 
Status screen, press the  or  button.
3.If the job to be canceled is displayed on 
the Current screen, select [Stop 
(Delete)] using the  button.
If not, go to step 4.
4.Press the  button to display the All Jobs screen.
5.Select [Fax/E-mail] using the  button.
6.Select [Send] using the  button.
7.Select the job to be canceled by selecting [T] or [S].
8.Select [Details] using the  button.
9.Select [Stop (Delete)] using the  button.
Specifying Destinations
This section describes how to specify destinations using the features available on the 
machine. For more information, refer to the following.
Address Enter/Next – page 66
Address Book – page 66
Speed Dial – page 67
One Touch Dial – page 67
Relay Broadcast – page 68
NOTE: You can also specify multiple destinations at once (serial broadcast 
transmission) without pressing the  button, using Speed Dial, 
One Touch Dial.
 button
 button
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Address Enter/Next
Use this feature to send the document to more than one destination. You can specify 
destinations using Speed Dial, One Touch Dial, or the numeric keypad on the control 
panel. You can also use the Address Book to quickly look up and enter destinations 
registered for Speed Dial.
You can specify up to 210 destinations at one time using Speed Dial, One Touch Dial, 
and the numeric keypad dialing. However, up to 12 of the 210 destinations can be 
specified using the numeric keypad dialing.
1.Enter the first destination.
2.Press the  button 
on the control panel.
3.Enter the next destination.
4.Repeat steps 2 and 3 as required.
NOTE: You can delete a destination which has been entered using Speed Dial or One 
Touch Dial by pressing the  button once. When dialing manually, you can delete 
the number one digit at a time using the  button.
Address Book
Use this feature to quickly search and enter registered destinations and Fax Programs 
by selecting an entry from the list or using [Search by Index]. If you select a Fax 
Program, you can send a document using the settings registered in the program. 
Entries in the Address Book are the ones you registered in Speed Dial and Fax 
Program, and are ordered by the Speed Dial codes and Fax Programs they are 
assigned (respectively). For more information on how to register Speed Dial codes and 
Fax Programs, refer to Create/Delete in the Setups chapter on page 158. For more 
information on a Fax Program, refer to One Touch Dial on page 67.
1.Press the  button on 
the control panel.
2.Select the required option.
3.Press the  button 
on the control panel.
Address Book
Allows you to select from the list of destinations registered in Speed Dial.
 button
 button
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							Specifying Destinations 
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Program List
Allows you to select from the list of programs registered in Fax Program.
NOTE: You cannot select a Fax Program if a destination is already specified.
Search by Index
Allows you to locate a destination by the index character assigned to the destination 
when registered in Speed Dial.
Follow the steps below:
1.For Entry Mode, switch between [Alphabet] for a letter and [Number] for a number 
using the  button.
2.Enter an index character using the alphanumeric keypad.
3.Select [Confirm] using the  button or press the  button. The list of 
addresses that match the entered index displays.
Speed Dial
This feature allows you to dial quickly using a 3-digit code assigned to the destination. 
For example, if you register the fax number to Speed Dial code 123, you need only to 
enter 123 to automatically dial that registered fax number. You can register up to 200 
Speed Dial codes. When you register Speed Dial codes 001-036, their codes are 
automatically assigned to One Touch buttons on the control panel. Speed Dial codes 
are listed and can be searched for in the Address Book. For more information on how 
to register Speed Dial codes, refer to Speed Dial in the Setups chapter on page 159.
1.Press the  button on the 
control panel.
2.Enter a 3-digit code.
NOTE: If the 3-digit code entered is correct, the destination is displayed. If it is 
incorrect, you are prompted to re-enter a 3-digit code.
One Touch Dial
This feature allows you to select preset Speed Dial codes 001-036 or Fax Programs 
p01- p18 using One Touch buttons. One Touch Dial consists of the following three 
pages and you can change the page using the flip cards.
• Page 1 displays Speed Dial codes 001–018.
• Page 2 displays Speed Dial codes 019–036.
• Page 3 displays Fax Programs p01–p18.
 button
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Fax Program
Use Fax Program to create a dialing method that allocates a fax destination and fax-
sending operations to one key. You can always send faxes with the same settings by 
recalling the program using One Touch Dial. It is an effective way to save time. Up to 
30 Fax Programs can be registered using 3-digit codes. When you register fax 
programs p01–p18, their codes are automatically assigned to One Touch buttons on 
the control panel. For more information on how to register fax programs, refer to Fax 
Program in the Setups chapter on page 160.
1.If necessary, flip the One Touch panels 
to access the required One Touch 
button.
2.Press the One Touch button.
Relay Broadcast
This feature allows you to send a document to a remote machine, which then sends the 
document to multiple destinations registered in the remote machine for Speed Dial. 
This can reduce transmission costs when the destinations are out of town or located in 
another country, as you only need to send the document to the broadcasting machine.
The remote machine that broadcasts your document to multiple destinations is referred 
to as a relay station. You can specify multiple relay stations, or even ask the first station 
to relay your document to the secondary relay station, which then broadcasts the 
document to other destinations. Also the send document can be printed at the relay 
station.
Use F Code to specify a relay station and destinations if they also support relay 
broadcasting using F Code. For more information about relay broadcasting using F 
Code, refer to Relay Broadcast/Remote Relay Broadcast on page 73.
NOTE: Relay broadcasting with F Code can be used among machines that have both 
F Code and relay broadcast functions.
Fax Features
This section describes the various features available for a fax job. For more information 
about the features available, refer to the following.
Resolution – page 69
Lighten/Darken – page 70
Scan Size – page 70
Reduce/Enlarge – page 71
Send Header – page 71
One Touch buttons
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							Fax Features 
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Transmission Report – page 72
F Code – page 73
Overseas Communication – page 74
Delayed Start – page 74
Multiple-Up – page 75
Priority Send – page 75
Recipient Print Sets – page 75
Direct Send – page 76
2 Sided Originals – page 76
Polling – page 77
Bulletin Board – page 78
Mailbox – page 80
Chain Dialing – page 80
On-Hook – page 81
1.Press the  button on the control 
panel.
2.Press the  or  button to switch 
between screens.
3.Select the required option.
Resolution
The resolution affects the quality of the fax the remote machine receives. A higher 
resolution yields better quality. A lower resolution reduces communication time. 
1.Press the  or  button to display 
[Resolution] on the Fax screen.
2.Select [Resolution] using the  
button.
3.Select the required option.
4.Press the  button.
Text
Select this option when sending a text document.
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Fine
Scans documents using 8 × 7.7 lines/mm resolution. This option is recommended for 
detailed line art or small letters.
Superfine
Scans documents using 16 × 15.4 lines/mm resolution. This option is recommended for 
detailed line art or small letters. It requires more communication time, but produces a 
higher image quality.
Halftone
Specifies a resolution for dark and light coloring such as pictures.
Super Halftone
Specifies a resolution for dark and light coloring such as pictures. It requires more 
communication time, but produces a higher image quality.
Superfine Halftone
Specifies a resolution for when both photographs with dark and light coloring and text 
are on the same image.
Lighten/Darken
This feature allows you to adjust the density of scanned images in five levels. Use the 
 buttons to lighten or darken the image.
1.Press the  or  button to display 
[Lighten/Darken] on the Fax screen.
2.Select [Lighten/Darken] using the 
 button.
3.Move T on the screen by selecting [Darken] or [Lighten] using the  
button to select the density level.
4.Press the  button.
Scan Size
Using this feature, the size of the document can be automatically detected or selected 
from a list of preset sizes. If a preset size is selected, documents will be scanned 
according to the specified size regardless of their actual size.
1.Press the  or  button to display 
[Scan Size] on the Fax screen.
2.Select [Scan Size] using the  
button.
3.Select the required option.
4.Press the  button.
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