Xerox WorkCentre M118i User Manual

Fax Features 
Xerox CopyCentre/WorkCentre 118 User Guide 81
On-Hook
This feature allows you to send a document after checking to hear the other party 
answers, using line monitor. The line monitor volume can be set by the Key Operator. 
For more information, refer to Line Monitor in the Setups chapter on page 129.
1.Press the  button on the 
control panel. Press the  
button again or the  button to 
exit the On-Hook mode.
 button
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4Fax 
82 Xerox CopyCentre/WorkCentre 118 User Guide
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Xerox CopyCentre/WorkCentre 118 User Guide 83
5E-mail
This chapter contains information about using the optional E-mail features, which are 
dependent on your machine configuration. To use these features, additional Memory 
(for Printer), Fax Kit, Printer Kit, and Scan to Email Kit must be installed. With this 
feature, documents are scanned and sent to specified destinations as e-mail 
attachments. You can specify destination addresses by using Speed Dial, One Touch 
Dial, the alphanumeric keypad on the...

5 E-mail 
84 Xerox CopyCentre/WorkCentre 118 User Guide
1.Load documents face up into the 
document feeder or face down on the 
document glass.
For more information on how to load the 
documents, refer to 1. Load the Documents 
in the Copy chapter on page 49.
Scan the Documents
There are two methods of scanning the documents.
• Auto Detect
Standard size documents can be automatically detected. If the document is not a 
standard size, or the size cannot be detected, the machine will automatically choose...

E-mail Procedure 
Xerox CopyCentre/WorkCentre 118 User Guide 85
2.Press the  button once on 
the control panel to cancel any previous 
selections.
3.Select an option for the required 
feature.
If necessary, press the  or  button to switch between screens to configure the 
e-mail settings. For more information, refer to E-mail Features on page 90.
3. Specify the Destination
To specify an e-mail destination, the machine provides the following methods:
• Using the numeric keypad on the control panel
• Using...

5 E-mail 
86 Xerox CopyCentre/WorkCentre 118 User Guide
5. Confirm the E-mail Job in the Job Status
Follow the steps below to confirm the e-mail job you started.
1.Press the  button on the 
control panel to display the Job Status 
screen.
The job being processed will be displayed on 
the Current screen.
2.If required, press the  or  button to display the All Jobs screen.
3.Select [Fax/E-mail] using the  button.
4.Select [Send] using the  button. The job will be displayed on the screen. 
For more...

Specifying Destinations 
Xerox CopyCentre/WorkCentre 118 User Guide 87
Specifying Destinations
This section describes how to specify destinations using the features available on the 
machine. For more information, refer to the following.
E-mail Address – page 87
Address Enter/Next – page 87
Address Book – page 88
Speed Dial – page 89
One Touch Dial – page 89
NOTE: You can also specify multiple destinations at once (serial broadcast 
transmission) without pressing the  button, using Speed Dial or 
One...

5 E-mail 
88 Xerox CopyCentre/WorkCentre 118 User Guide
1.Enter the first destination.
2.Press the  button 
on the control panel.
3.Enter the next destination.
4.Repeat steps 2 and 3 as required.
NOTE: You can delete a destination which has been entered using Speed Dial or One 
Touch Dial by pressing the  button once. When entering the e-mail address 
manually, you can delete the character one digit at a time using the  button.
Address Book
Use this feature to quickly search for and enter registered...

Specifying Destinations 
Xerox CopyCentre/WorkCentre 118 User Guide 89
Speed Dial
This feature allows you to specify the e-mail address quickly using a 3-digit code 
assigned to the destination.  For example, if you register the e-mail address to Speed 
Dial code 123, you need only to enter “123” to automatically specify that registered e-
mail address. You can register up to 200 Speed Dial codes. When you register Speed 
Dial codes 001-036, their codes are automatically assigned to One Touch buttons on...

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E-mail Features
This section describes the various features available for an e-mail job. For more 
information about the features available, refer to the following.
Resolution – page 90
Lighten/Darken – page 91
Scan Size – page 91
Reduce/Enlarge – page 92
File Format – page 92
Transmission Report – page 92
2 Sided Originals – page 93
Sender – page 94
1.Press the  button on the 
control panel.
2.Press the  or  button to switch 
between screens....