Xerox Phaser 6128MFP User Manual

Basic Faxing
Phaser® 6128MFP Multifunction Printer
91 4. On the Transmission Report drop-down list, select when you’d like the printer to 
produce a fax report. The choices are:
•Output Regularly: A transmission report is generated regularly.
•Output for error in transmission only: A transmission report is generated only 
when an error occurs.
•Do not output: A transmission report is not generated.
5. Click OK.
6. In the Print window, click OK.
A new dialog opens displaying Recipient Setting.
7. Add...

Using the Address Book When Faxing
Phaser® 6128MFP Multifunction Printer
92
Using the Address Book When Faxing
You can create and save fax information for individuals or groups to whom you often send 
faxes. This saves time so that you can quickly select saved names and numbers without 
having to re-enter them each time you want to send a fax.
This section includes:
•Faxing to an Individual on page 92
•Fa x i n g  t o  a  G r o u p on page 94
Faxing to an Individual
Set up and save individual names and...

Using the Address Book When Faxing
Phaser® 6128MFP Multifunction Printer
93 Using the Address Book Editor to Add an Individual
Note: To use the Address Book Editor, your computer must be connected to the printer with 
a USB cable.
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address 
Book Editor, and then click OK.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6128MFP/Address Book Editor, and then click OK.
2. In the left pane, right-click the Fax icon,...

Using the Address Book When Faxing
Phaser® 6128MFP Multifunction Printer
94
Faxing to a Group
Set up and save group names to easily access them when you want to send a fax to a 
group. Groups can include both individual and group entries once they have been set up. 
Note: Individual entries must be set up before groups can be defined.
This section includes:
•Creating a Fax Group on page 94
•Editing Address Book Fax Groups on page 95
•Faxing to an Address Book Group on page 96
Creating a Fax Group
There...

Using the Address Book When Faxing
Phaser® 6128MFP Multifunction Printer
95 Using Address Book Editor to Create a Group
To create a fax group with the Address Book Editor:
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address 
Book Editor, and then click OK.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6128MFP/Address Book Editor, and then click OK.
2. In the left-hand pane, right-click the Fax icon, and then select New and New Group.
The Group Dial...

Using the Address Book When Faxing
Phaser® 6128MFP Multifunction Printer
96 Editing Group Entries with the Address Book Editor
To edit an existing fax group with the Address Book Editor:
1.Windows: On the Start menu, select Programs > Xerox > Phaser 6128MFP > Address 
Book Editor, and then click OK.
Macintosh: Open the Applications folder, and then select 
Xerox/Phaser6128MFP/Address Book Editor, and then click OK.
2. In the left pane, click the Fax icon.
3. On the upper right pane, right-click the group...

Selecting Fax Options for Single Jobs
Phaser® 6128MFP Multifunction Printer
97
Selecting Fax Options for Single Jobs
This section includes:
•Setting the Fax Resolution on page 97
•Making the Image Lighter or Darker on page 97
•Delay Sending a Fax on page 97
•Selecting a Fax Cover Page on page 98
Setting the Fax Resolution
To set the fax resolution:
1. On the printer control panel, press the Fa x button.
2. Select Resolution, and then press the OK button.
3. Select an option from the list displayed, and...

Selecting Fax Options for Single Jobs
Phaser® 6128MFP Multifunction Printer
98
Selecting a Fax Cover Page
To attach a fax cover page when sending a fax:
1. On the printer control panel, press the Fa x button.
2. Select Fax Cover Page, and then press the OK button.
3. Select On, and then press the OK button.
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Changing the Default Fax Job Settings
Phaser® 6128MFP Multifunction Printer
99
Changing the Default Fax Job Settings
To change the default fax settings:
1. On the printer control panel, press the System button.
2. Select Default Settings, and then press the OK button.
3. Select Fa x  D e fa u l t s, and then press the OK button.
4. Press the Up Arrow or Down Arrow button to select the setting you want to change.
5. Change the settings, and when finished press the Exit button.
Fax Configuration
To access...

Managing Fax Functions
Phaser® 6128MFP Multifunction Printer
100
Managing Fax Functions
This section includes:
•Printing Transmission Reports on page 100
•Enabling or Disabling Secure Faxes on page 101
•Limiting Access to Fax and Scan Operations on page 102
•Limiting Who Can Send Faxes to the Printer on page 102
•Printing Fax Reports on page 103
•Inserting Pauses in Fax Numbers on page 104
Printing Transmission Reports
To select a default option for printing fax transmission reports: 
1. On the printer...