Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0367
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Change User Options 
Menu.
2. Press 
. Stratagy ES prompts you to record your name. 
3. At the tone, state your name 
slowly and clearly.
Press 
 when done.
4. (Optional) After recording, 
you can press:

Review recording Your newly recorded name plays.
Re-record
Press 
 when done.You can re-record your name as often as you 
wish.

Append recording
Press 
 when...

Manage Mailbox
Change User Options
68Stratagy ES User Guide    01/03
Change Message Notification
Your mailbox can have notification records programmed by the System Administrator 
with a specific notification method (message waiting lights, pagers, voice, etc.) and 
the time/day when that notification record applies. The repeat count (how many times 
the notification is attempted) and interval for retrying the notification is also set.
Once you have enabled a notification record by entering the template...

Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0369
...or if you do not 
remember the template 
number you want, press 
.
Press 
 to select the 
notification template or 

 
to hear the next record.The system plays a template header record for 
each notification template consisting of the 
template number and title (e.g., CTX message 
light on). After each header record plays, you 
are asked to select the record or hear the next 
record.
4. Press an option number:

Enable/disable...

Manage Mailbox
Change User Options
70Stratagy ES User Guide    01/03
Set Automatic Message Copy
When enabled, the Automatic Message Copy feature (menu shown below) 
automatically copies messages from your mailbox to a designated mailbox.
You can choose to copy all your messages or only the messages marked urgent, 
designate the mailbox destination for the copies, and set the time of day for copying 
the messages that arrive at your mailbox. You can also set a time delay, if one is 
needed. 
From the...

Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0371
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Change User Options 
Menu.
2. Press 
. Stratagy ES plays the Automatic Message Copy 
Menu.
3. Press 

 to copy all 
messagesStratagy ES confirms the automatic message 
copy for all messages is enabled/disabled, the 
mailbox where the message will be copied, 
delay time, and auto copying starting/ending 
times.
...or 
 to copy only urgent 
messagesStratagy ES confirms the...

Manage Mailbox
Change User Options
72Stratagy ES User Guide    01/03

Set delay time Stratagy ES prompts you to enter the time.
Select one of the 
following:Only one of the following entries are allowed.

Set hour System prompts for number of hours to delay 
message (maximum is 24 hours). Once you 
have entered the value, Stratagy ES saves the 
entry and returns to the previous menu.
Set minutes System prompts for number of minutes to delay 
message (maximum is 60 minutes). Once you 
have entered the...

Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0373
Review Option Settings
Saves changes and 
returns to previous 
menu.Saves the changes and returns to the auto copy 
message.
Cancel changes and 
returns to previous 
menu.Cancels changes and returns to the auto copy 
message.
Return to the Manage 
Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 
to return to 
Main Menu.You can select another Main Menu option.
1. From the Manage Mailbox 
Menu, press...

Manage Mailbox
Manage Personal Distribution Lists
74Stratagy ES User Guide    01/03
Manage Personal Distribution Lists
The Manage Personal Distribution Lists feature enables you to create and manage up 
to 25 personal distribution lists. The lists consist of the mailboxes to which you most 
frequently send messages.
At the time you create a list, you are given the option of recording a “list comment” 
that serves as the title or name for the list. The comment plays each time you use the 
list to confirm...

Manage Mailbox
Manage Personal Distribution Lists
Stratagy ES User Guide    01/0375
Enter the mailbox 
number or press 
 for 
Stratagy ES directory 
assistance. Press 
 when 
done.The name (and extension) plays. You can add 
additional mailbox numbers as needed.

Delete a Mailbox from 
the listStratagy ES prompts you to enter the mailbox 
number.
Enter the mailbox 
number or press 
 for 
Stratagy ES directory 
assistance. Press 
 when 
done.The name (and extension) plays. The system 
prompts...

Manage Mailbox
Manage Guest Mailboxes
76Stratagy ES User Guide    01/03
Manage Guest Mailboxes
Guest mailboxes provide limited access to the Stratagy ES system for temporary and 
project-oriented employees, such as consultants and contractors. Guest users may only 
send and receive messages to their host and other guests that share the same host 
mailbox.
The Guest mailboxes are selected from a system-generated list and assigned on a per-
use basis. See your System Administrator for details if you have...