Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

Stratagy ES User Guide    01/0337
Send Messages4
You can record and send a message from any touchtone telephone to another 
Stratagy ES user, several users, or to a personal or system distribution list.
This chapter covers:
Recording controls
Send a message
Forward a message
Reply to the current message
Special Delivery options
Future Delivery
Send a fax 

Send Messages
Recording Controls
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Recording Controls
While recording a message, you can pause/resume the recording or end the recording 
using the following keys (shown below).
Pause/Resume (toggle or 30 seconds)
At any time while recording messages to another mailbox in the system, you can press 
 to pause the recording. The message resumes recording as soon as you press . 
Stratagy ES prompts you with, “Begin recording... (Beep).” 
If within a defined amount of time...

Send Messages
Send a Message
Stratagy ES User Guide    01/0339
Send a Message
Using the Send Messages Menu (shown below), you can record a message and send it 
to single mailbox or multiple destinations (e.g., personal or system distribution list), 
forward a message (with a comment), or reply to a message sent you.
Set the Hour (1~12)
AM
PM
Set the Minutes (0~59)
Set the Day (1~31)
Set the Month (1~12)
Set the Year (last two digits)
Return to previous menu
(message delivery time plays) While recording a...

Send Messages
Send a Message
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1. From the Main Menu, 
press 
.Stratagy ES prompts you to enter the destination 
(i.e., mailbox number, Personal or System 
Distribution List, or Multiple Destinations).
2. Enter one of the following 
destinations:
 plus . 
Press 
 again to record a 
message without playing 
the user’s name.If you entered a user’s mailbox number, 
Stratagy ES plays the user’s name or mailbox 
number for confirmation. 
If you entered a system...

Send Messages
Send a Message
Stratagy ES User Guide    01/0341

plus a Personal 
Distribution List 
number (

~).Stratagy ES plays the list comment or number 
for confirmation. See “Manage Personal 
Distribution Lists” on page 74 to create or 
revise a destination (distribution) list.
Multiple Destinations You are prompted for the destinations: mailbox 
number, directory and/or 

 Personal 
Distribution List.
NoteIf you forget to enter any destination(s), 
you can press 
 Additional Destinations...

Send Messages
Send a Message
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Append recording
Press
when done.The appended recording plays after the already 
recorded portion of the message. The system 
prompts you to record at the beep.
Select Additional 
DestinationsSend the message to additional destinations. 
(See Step 2 on page 40 for instructions.)
Special Delivery 
OptionsYou can send a message as urgent, private, or 
with a return receipt request. The settings may 
be used in any combination and may be...

Send Messages
Forward a Message
Stratagy ES User Guide    01/0343
Forward a Message
Any message sent to you that is not marked as Private can be forwarded to a single 
destination or a personal or system distribution list. When forwarding a message, 
recording a message (comment) is optional.
1. From the Play Messages 
Menu, press 
.Stratagy ES prompts you to enter the destination 
(i.e., mailbox number, Personal or System 
Distribution List or Multiple Destinations).
2. Enter one of the following...

Send Messages
Forward a Message
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Pressto select the 
name as the destination, 

to hear the next name, 
or 
 to cancel your entry 
and re-enter.

plus a Personal 
Distribution List 
number (

~).Stratagy ES plays the list comment or number 
for confirmation. See “Manage Personal 
Distribution Lists” on page 74 to create or 
revise a destination (distribution) list.
 Multiple Destinations You are prompted for the destinations: mailbox 
number, directory and/or...

Send Messages
Forward a Message
Stratagy ES User Guide    01/0345

Review recording The forwarding comment plays.
Re-record
Press
when done.The system prompts you to record the comment 
at the beep.

Append recording
Press
when done.The appended forwarding comment plays after 
the already recorded message comment. The 
system prompts you to record at the beep.
Select Additional 
DestinationsSend the forwarded message to additional 
destinations. (See Step 2 on page 43 for step-by-
step...

Send Messages
Reply to the Current Message
46Stratagy ES User Guide    01/03
Reply to the Current Message
Stratagy ES lets you reply to a message that you are currently playing. 
When you reply to a message sent from within a Stratagy ES user’s mailbox, you do 
not have to select a destination since Stratagy ES “remembers” the source of the 
message. You can send the reply to additional destinations. 
If the message was not recorded from a user’s mailbox, you may still reply to the 
message but you must...