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Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

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Page 61

Send Messages
Reply to the Current Message
Stratagy ES User Guide    01/0347
...or before sending the 
message, you can use 
any of the following 
options:

Review recording The recording plays.
Re-record
Press
when done.The system prompts you to record at the beep.

Append recording
Press
when done.The appended recording plays after the already 
recorded portion of the message. The system 
prompts you to record at the beep.
Select Additional 
DestinationsSend the message to additional...

Page 62

Send Messages
Special Delivery Options
48Stratagy ES User Guide    01/03
Special Delivery Options
You can send a message as urgent, private, or with a return receipt request. The 
settings may be used in any combination and may be changed prior to sending the 
message. 
When you send, forward or reply to a message, this option is available by pressing 

Special Delivery Options.
➤Enter an option number:

Set Urgent status 
(toggle)
To remove the urgent 
status, press 
 then 
 
again.Urgent messages...

Page 63

Send Messages
Future Delivery
Stratagy ES User Guide    01/0349
Future Delivery
Stratagy ES can be configured so that your message is delivered at a future specified 
time and date. When you send, forward or reply to a message, this option is available 
by pressing 
Set Future Delivery. 
Since each of the settings default to the current time/date, you do not need to enter all 
the options. For example, if you have recorded a message and want to have it 
delivered that afternoon at 2:30 p.m., you only...

Page 64

Send Messages
Send a Direct Fax
50Stratagy ES User Guide    01/03
Send a Direct Fax
Stratagy ES enables you to send a fax to a mailbox when you are calling from a fax 
machine handset.
1. Put the document to be 
faxed into the fax machine.
2. From the fax machine 
handset, dial the number for 
Stratagy ES.The company greeting plays.
3. Press 
. The system prompts you to enter the destination 
mailbox for your fax.
4. Enter the destination 
mailbox. Finish by pressing 
.Stratagy ES prompts you to...

Page 65

Send Messages
Send a Direct Fax
Stratagy ES User Guide    01/0351
6. (Optional) Press  
Additional Destinations.Send the message to additional destinations. 
(See Step 2 on page 43 for step-by-step 
instructions.) You can repeat this step as often as 
necessary.
7. Press the 
  key on the 
fax machine and hang up 
the handset.The fax is processed and sent to the destination 
mailbox(es). 

Page 66

Send Messages
Send a Direct Fax
52Stratagy ES User Guide    01/03 

Page 67

Stratagy ES User Guide    01/0353
Manage Mailbox5
Stratagy ES provides special options to customize and manage your mailbox features 
(menu shown below).
From the Main Menu:
Manage Mailbox
Change Greeting
Change User Options
Manage Personal Distribution Lists
Manage Guest Mailboxes
Manage Personal Folders
Return to Main Menu
4576 

Page 68

Manage Mailbox
Change Greeting
54Stratagy ES User Guide    01/03
Change Greeting
You can select either a personal or system greeting to play callers when you do not 
answer or when your telephone is busy.
This section discusses the three basic greeting controls (menu shown below):
Create or record over a personal greeting
Select a personal greeting
Review a personal greeting
From the Main Menu:
Manage Mailbox
From the Manage Mailbox Menu:
Change Greeting
     ~      Select a Personal Greeting...

Page 69

Manage Mailbox
Change Greeting
Stratagy ES User Guide    01/0355
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be 
available to return their calls or respond to their messages. You can prerecord 
greetings for the days of the week when you are out of the office or on vacation. You 
can update personal greetings as often as you want.
You can record and store up to seven different recorded greetings from which you can 
select as your...

Page 70

Manage Mailbox
Change Greeting
56Stratagy ES User Guide    01/03
4. (Optional) After recording, 
you can press:You can repeat options 1~3 as many times as 
you wish.

Review recording The complete greeting plays.
Re-record
Press 
 when done.The system prompts you to record at the beep.

Append recording
Press 
 when done.Appending a greeting enables you to add 
information to the end of your already recorded 
greeting. The system prompts you to record at 
the beep.
Cancel recording The greeting is...
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