Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

							Send Messages
Reply to the Current Message
Stratagy ES User Guide    01/0347
...or before sending the 
message, you can use 
any of the following 
options:

Review recording The recording plays.
Re-record
Press
when done.The system prompts you to record at the beep.

Append recording
Press
when done.The appended recording plays after the already 
recorded portion of the message. The system 
prompts you to record at the beep.
Select Additional 
DestinationsSend the message to additional destinations. 
(See Step 2 on page 40 for instructions.)
Special Delivery 
OptionsYou can send a message as urgent, private, or 
with a return receipt request. The settings may 
be used in any combination and may be changed 
prior to sending the message.
See “Special Delivery Options” on page 48 for 
instructions on using this option.
Set Future Delivery You can have your message delivered at a future 
specified time and date. See “Future Delivery” 
on page 49 for instructions on using this option.
Cancel reply Cancels the reply and returns you to Step 3 on 
page 46.
Cancel and Return 
to the Main MenuCancels the message and returns you to the 
Main Menu. 
						

							Send Messages
Special Delivery Options
48Stratagy ES User Guide    01/03
Special Delivery Options
You can send a message as urgent, private, or with a return receipt request. The 
settings may be used in any combination and may be changed prior to sending the 
message. 
When you send, forward or reply to a message, this option is available by pressing 

Special Delivery Options.
➤Enter an option number:

Set Urgent status 
(toggle)
To remove the urgent 
status, press 
 then 
 
again.Urgent messages play first in the New Message 
Folder.
Set Private status 
(toggle)
To remove the private 
status, press 
 then  
again.Private messages cannot be forwarded.

Set Return Receipt 
request (toggle)
To remove the return 
receipt request, press 
 
then 

 again.Stratagy ES notifies you when and by whom the 
message was received and plays the original 
message. 
Only messages that have been deleted, saved, or 
marked as Pending (if so enabled) by the 
destination mailbox submit a Return Receipt 
notification.
Return to previous 
menuStratagy ES returns you to the previous menu. 
						

							Send Messages
Future Delivery
Stratagy ES User Guide    01/0349
Future Delivery
Stratagy ES can be configured so that your message is delivered at a future specified 
time and date. When you send, forward or reply to a message, this option is available 
by pressing 
Set Future Delivery. 
Since each of the settings default to the current time/date, you do not need to enter all 
the options. For example, if you have recorded a message and want to have it 
delivered that afternoon at 2:30 p.m., you only need to enter the hour (2), select p.m. 
and enter the minutes (30) using options 1 and 2.
After marking the message for future delivery, you can review (play, save, delete) the 
message at any time before it is sent. See Chapter 3 – Play Messages for instructions 
on using the Future Delivery Review option.
➤Enter an option number and 
press 
.

Set Hour (
~
)

AM
PMStratagy ES prompts you to select a.m. or p.m.
Set Minutes (~)

Set Day (
~
)
Set Month (
~
)
Set Year (two or four 
digits)Two-digit numbers less than the last two digits 
of the current year are set for the twenty-first 
century. For example, enter 

 to set 2001.
Return to previous 
menuStratagy ES plays the message delivery time 
and date and returns you to the previous menu.
NoteOnce the message has been sent, you can 
review, continue to send (save), or delete 
this message using the Future Delivery 
Review option on the Play Messages 
Menu. (See Chapter 3 – Play Messages.) 
						

							Send Messages
Send a Direct Fax
50Stratagy ES User Guide    01/03
Send a Direct Fax
Stratagy ES enables you to send a fax to a mailbox when you are calling from a fax 
machine handset.
1. Put the document to be 
faxed into the fax machine.
2. From the fax machine 
handset, dial the number for 
Stratagy ES.The company greeting plays.
3. Press 
. The system prompts you to enter the destination 
mailbox for your fax.
4. Enter the destination 
mailbox. Finish by pressing 
.Stratagy ES prompts you to record a comment, 
enter an additional destination or send the fax.
5. (Optional) Press 

 to record 
a comment.
Begin recording at the tone. 
Finish by pressing 
.The system prompts you to record at the beep.
After recording, you can 
press:

Review comment The complete comment plays.
Re-record
Press 
 when done.The system prompts you to record at the beep.

Append recording
Press
when done.The appended comment plays after the already 
recorded portion. The system prompts you to 
record at the beep.
Cancel recording The comment is canceled. The system returns to 
the previous menu.
Save recording Stratagy ES tells you that the comment has been 
recorded and returns to the previous menu. 
						

							Send Messages
Send a Direct Fax
Stratagy ES User Guide    01/0351
6. (Optional) Press  
Additional Destinations.Send the message to additional destinations. 
(See Step 2 on page 43 for step-by-step 
instructions.) You can repeat this step as often as 
necessary.
7. Press the 
  key on the 
fax machine and hang up 
the handset.The fax is processed and sent to the destination 
mailbox(es). 
						

							Send Messages
Send a Direct Fax
52Stratagy ES User Guide    01/03 
						

							Stratagy ES User Guide    01/0353
Manage Mailbox5
Stratagy ES provides special options to customize and manage your mailbox features 
(menu shown below).
From the Main Menu:
Manage Mailbox
Change Greeting
Change User Options
Manage Personal Distribution Lists
Manage Guest Mailboxes
Manage Personal Folders
Return to Main Menu
4576 
						

							Manage Mailbox
Change Greeting
54Stratagy ES User Guide    01/03
Change Greeting
You can select either a personal or system greeting to play callers when you do not 
answer or when your telephone is busy.
This section discusses the three basic greeting controls (menu shown below):
Create or record over a personal greeting
Select a personal greeting
Review a personal greeting
From the Main Menu:
Manage Mailbox
From the Manage Mailbox Menu:
Change Greeting
     ~      Select a Personal Greeting
      Select System Greeting
Review selected greeting
Record (new) greeting
Review recording 
Re-record
Append recording 
Cancel recording
Save recording
Return to previous menu
Review current greeting 
Return to previous menu
4550 
						

							Manage Mailbox
Change Greeting
Stratagy ES User Guide    01/0355
Create or Record Over a Personal Greeting
Personal greetings should be informative and advise callers when you will be 
available to return their calls or respond to their messages. You can prerecord 
greetings for the days of the week when you are out of the office or on vacation. You 
can update personal greetings as often as you want.
You can record and store up to seven different recorded greetings from which you can 
select as your personal greeting. The System Administrator can also schedule your 
greetings to play automatically at different times.
1. From the Manage Mailbox 
Menu, press 

.Stratagy ES plays the Change Greeting options.
2. Enter a number from 

~. Your greeting is identified by the number 
chosen. For example, you can record a general 
greeting as greeting 1, then record a greeting for 
holidays as greeting 2. Later, you can choose 
which one plays. You can re-record a greeting at 
any time.
3. Press 
 to record the 
greeting (speak slowly and 
clearly). Press 
 when 
done.The following information should be included 
in your Personal Greeting:Your name
Company and/or department
Date
Your availability
Instructions to leave a detailed message
Call coverage options
Sample Greeting
“Hi. This is Mary Smith of the Toshiba 
Marketing Department. It is Monday, June 19, 
and I am in the office today. I am either on the 
telephone or have stepped away for a few 
minutes and your call has been forwarded to my 
voice mailbox. If at the tone you leave a detailed 
message and a telephone number where I can 
reach you, I will be happy to return your call.” 
						

							Manage Mailbox
Change Greeting
56Stratagy ES User Guide    01/03
4. (Optional) After recording, 
you can press:You can repeat options 1~3 as many times as 
you wish.

Review recording The complete greeting plays.
Re-record
Press 
 when done.The system prompts you to record at the beep.

Append recording
Press 
 when done.Appending a greeting enables you to add 
information to the end of your already recorded 
greeting. The system prompts you to record at 
the beep.
Cancel recording The greeting is canceled. The system returns to 
the previous menu.
Save recording Stratagy ES tells you that greeting (number) has 
been recorded and returns to the previous menu. 
Again, you are given the option to review or 
record over the greeting you have just recorded.
5. Press 
 to return to the 
previous menu.You are given the option to record another 
greeting.
6. Press 

 and select another 
greeting number (

~).
7. Repeat Step 3 on page 55 
for any additional greetings 
you want to record.
Important!The last greeting selected or 
recorded is the greeting that 
callers hear as your mailbox 
greeting.
8. To return to the Main 
Menu, press 
.Stratagy ES plays the Main Menu options.