Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

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Unified Messaging with 
IP IntegrationE
This appendix provides instructions on how to configure your computer to properly 
record .wav files in the correct format to send into Stratagy ES as voice messages. 
NoteThis process is only necessary if your computer is configured to use Unified 
Messaging with Internet Protocol (IP) Standard Integration. 
						

							Unified Messaging with IP Integration
Configure Windows for Stratagy ES Codec
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Configure Windows for Stratagy ES Codec 
NoteBefore beginning the setup procedure, the TAIS Audio Codec must be installed 
on your PC.
Check Codec is Installed on 
PC
1. Click Start >Settings > Control Panel > 
Sounds and Multimedia > Hardware tab 
(shown right).
2. Confirm if the Stratagy ES Audio Codec 
is present. If it is present, continue with 
this setup. If it is not, contact your 
System Administrator to have the Codec 
installed on your PC. 
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Configure Windows for Stratagy ES Codec
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Configure Windows 
1. Click Start > Settings > Control Panel > 
Multimedia (shown right). 
2. In the Recording section of the 
Multimedia Properties window, click 
Customize. The Sound Selection screen 
displays (shown right). 
NoteIn Windows 2000 you can access the 
Sound Selection screen directly by 
selecting Start > Programs > 
Accessories > Entertainment > 
Sound Recorder > File > Properties > Convert Now.
3. From the Sound Selection screen, select Toshiba ADPCM from the Format field’s 
drop-down menu (this value is only present if the TAIS Audio Codec has been 
properly installed).
4. From the Attributes field, select 8,000 KHz, 4 Bit, Mono from the drop-down 
menu.
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							Unified Messaging with IP Integration
Record Stratagy ES Voice Messages (using Windows Sound Recorder)
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5. Click Save As and the Save As dialog 
box displays. Type Stratagy ES Format 
in the available field.
6. Click OK. The Sound Selection screen 
displays (shown right).
7. From the Sound Selection screen, click 
OK.
8. From the Multimedia Properties screen, 
click OK to quit Multimedia Properties. 
This completes the setup.
Record Stratagy ES Voice Messages (using 
Windows Sound Recorder)
This procedure explains one way in which to record a .wav file that can be sent into 
the Stratagy ES as a voice message. Other multimedia software can be used to perform 
this function provided that the software provides a way to set the recording 
compression rate. To use Microsoft Sound Recorder, perform the following:
1. From the Start Menu, select Programs > Accessories > either Multimedia 
(Windows NT®) or Entertainment (Windows 98 & Windows 2000) > Sound 
Recorder.
2. Click Record (red button) and record your message through the multimedia 
microphone connected to your PC.
3. When finished recording, click on File > Save As.
4. Select a folder in which to save the .wav file.
5. Enter a File name for the .wav file.
6. Click Change. The Sound Selection window displays.
7. From the Name field’s drop-down menu, select Stratagy ES Format. The attributes 
should change to reflect the proper compression of 8,000 KHz, 4 Bit, Mono.
8. Click OK to close the Sound Selection window. The Save As window displays.
9. If the target folder information is correct, click Save.
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Send .WAV File as Voice Message
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Send .WAV File as Voice Message
1. To send the .wav file 
into Stratagy ES as 
either a new, reply, or 
forwarded voice 
message to a mailbox, 
attach the .wav file to an 
e-mail message (shown 
right). 
2. Make sure that the 
address for the message 
is correct. The 
addressing convention 
for sending voice 
messages into a Stratagy 
ES is defined as @. 
NoteAs a quick tip, every time you get a Stratagy ES voice message from a 
Stratagy ES voice mail user, add that address to your personal address book. 
If other Stratagy ES mailbox addresses are entered in either the To:, cc:, or bcc: 
fields, those mailboxes also receive your message.
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Send .WAV File as Voice Message
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Remote User Password
Administration for TTSF
This appendix provides instructions on how to update the Stratagy ES software with 
your e-mail log on password so that the system can retrieve e-mail messages and read 
them via Text-to-Speech (TTS).
NoteThis procedure is only required if you have TTS Privileges and you use Unified 
Messaging with the Internet Protocol (IP) Standard Integration.
Please contact your System Administrator to confirm your mailbox privileges.
To update the Stratagy ES with your e-mail password, the Stratagy ES Remote User 
Password Administration applet must be installed on the your computer.
Without the password, the TTS e-mail feature does not work.
This password must match the E-mail Server (e.g., Exchange) account password for 
the TTS feature to work. 
						

							Remote User Password Administration for TTS
Set Remote User Password
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Set Remote User Password
➤To install Stratagy ES Remote User Password Administration applet
1. Insert the Stratagy ES Software CD-ROM into your computer. 
2. From the Main 
Menu, select 
Remote User 
Password 
Administration. 
The Stratagy ES 
Remote User 
Password 
Administration 
screen displays 
(shown right).
3. Enter the Stratagy 
ES mailbox number 
for the user.
4. Enter that mailbox’s security code.
5. Enter the password that you enter to log into your e-mail service.
6. Enter the computer name or IP address of the host Stratagy ES system on the local 
network. Your System Administrator should have this information.
7. Enter the computer name or IP address of the host SMTP server on the local 
network.
8. Click Send Update. The applet will securely send your e-mail password directly 
into the Stratagy ES system. Your System Administrator should have this 
information.
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Using Stratagy ES with a 
Strata Legacy SystemG
Notes
Toshiba Legacy systems are Strata DK8/16, DK14, DK40i, DK424i, DK24/56/96. 
For information on Strata CTX systems, see Appendix A – Using Stratagy ES with 
a Strata CTX.
The naming convention for DKT assignments within Toshiba is Directory 
Numbers. For clarity and ease of understanding, the terms Extension Number and 
Phantom Extension Number will be used in this document in lieu of PDN and 
PhDN.
This appendix explains the procedures for programming Toshiba Legacy proprietary 
telephones for Call Forward and Message Retrieval when using a Stratagy ES Voice 
Processing System with one of the following Toshiba telephone systems: 
Strata DK14, DK40i, DK424i
NoteAny reference to Strata DK 424i in this appendix, should be read to include 
DK424 and DK280. Any reference to DK40i should be read to include DK40 
and DK16e.
Strata DK8/16, DK24/56/96
Once programmed, your Stratagy ES voice processing system can answer calls when 
you are busy or not available. It can give callers choices when you do not answer, such 
as: recording a message, dialing another extension, or dialing 0 for assistance.
NoteThis appendix does not include the procedures for Call Forward and Message 
Retrieval with a standard telephone. Consult the appropriate Toshiba Standard 
Telephone User Guide for these instructions. 
						

							Using Stratagy ES with a Strata Legacy System
Call Forward
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If you have a Strata telephone system, you need to program your telephone only once 
for the Call Forward and Message Retrieval functions. Then you can follow the 
appropriate steps for using Call Forward and Message Retrieval.
Notes
If you do not have Call Forward keys, you can use access codes instead. Refer to 
the appropriate User Guide for the Call Forward access/cancellation codes or 
check with your System Administrator.
If the Stratagy ES is fully integrated with your telephone system, you may not need 
to enter a Voice Mail ID code for Call Forwarding or Message Retrieval. Please 
consult your System Administrator if Voice Mail ID codes are required.
With most Toshiba proprietary telephones, you can store the sequence of steps on a 
Speed Dial button for quick access. Refer to the appropriate Quick Reference or 
User Guide for your telephone for information and instructions on using Speed 
Dial buttons.
Call Forward
To direct forwarded calls to your mailbox and to ensure that callers receive your 
personal greeting, additional internal access digits must be programmed initially from 
your telephone for your extension number and for each phantom extension number by 
your telephone. These digits are called voice mail ID codes.
NoteYour telephone must be the owner of the phantom extension number to store a 
voice mail ID code for the phantom extension number.
Set Call Forward to Stratagy ES
Skip to “To forward calls to Stratagy ES” on page 128 if you have already performed 
this function. Once programmed, this code is automatically sent to the Stratagy ES 
system whenever calls are forwarded to the Stratagy ES system from your telephone, 
enabling callers direct access into your mailbox.