Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide
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Fax Printer Driver Use Fax Printer Driver Stratagy ES User Guide 01/0397 Use Fax Printer Driver 1. With the document displayed on your PC’s monitor, select the Print option from the File menu. 2. From the Name field’s drop-down menu, select StratagyES Fax. 3. Click OK. NoteIf you removed the check mark from the Never show the Login dialog field (SES Fax Client Setup screen) when you configured the fax printer driver, this screen does not display. See Step 5 on page 95 for details. 5625 5822
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Fax Printer Driver SES Fax Client Screen 98Stratagy ES User Guide 01/03 SES Fax Client Screen The SES Fax Client screen (shown below) enables you to create and send a fax using Stratagy ES. Using the fields on this screen, you can address the fax (destination, fax number), add a cover page or a note to the fax, and enter destination information (name/company/fax/phone/e-mail) that will appear on the top of the cover page. 4. Type your mailbox number and security code in the fields provided. NoteThis is a security feature to prevent unauthorized use of Stratagy ES fax features.Once authorization has been satisfied, the SES Fax Client window displays (see “SES Fax Client Screen” on page 98). 6585
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Fax Printer Driver SES Fax Client Screen Stratagy ES User Guide 01/0399 Table 4 SES Fax Client Screen Fields BUTTONDESCRIPTION Document TitleDefines the name of the document that you are attempting to fax. PagesProvides a page count of the fax document. Destination TypeEnables you to select the type of destination for this fax. The three options are Local file, Mailbox, or Phone number. Phone/Mailbox List/ PathDepending on which Destination Type was selected, this field defines the fax number, mailbox number, or file name. BrowseEnables you to browse for a path/directory where you can store the TIF file, or to peruse the Stratagy ES user directory for a destination mailbox number. AddAdds the defined destination to the list for distribution. RemoveRemoves the highlighted destination from the list. Add ListEnables you to select a previously created list to the distribution. Save ListSaves the currently defined list entries as a distribution list. Add Cover PageProvides the bottom portion of the screen where destination information can be defined. ScheduleEnables you to schedule the fax for future delivery. SendSends the fax to the defined destinations. To (Name/Company/ Fax/Phone/Email)Defines destination information (such as a recipients name, company, phone number, etc.). This information appears on the cover page. Add a NoteProvides a text box where comments can be written and added to the cover page.
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Fax Printer Driver Schedule Fax for Future Delivery 100Stratagy ES User Guide 01/03 Schedule Fax for Future Delivery 1. After filling out the SES Fax Client screen, click Schedule. The Schedule Fax screen displays (shown right). 2. Using the drop-down menu select the date. 3. Using the scroll buttons, set the time of day. 4. Click Send 6586
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Stratagy ES User Guide 01/03101 Automatic Speech RecognitionC NoteAutomatic Speech Recognition (ASR) is an optional feature in the Stratagy ES. Check with your System Administrator to find out if your system is configured for this feature. Stratagy ES’s ASR feature enables you to speak into the phone and accomplish the following tasks: Reach a destination by saying the user’s name Log into your mailbox by saying a login command Send a message by saying “send message” or “quick message” A typical company instructional greeting when you reach your company’s main phone number would be, “Thank you for calling ABC Corporation. Please say the full name of the person you wish to reach or enter the extension number. You can also say ‘send message’ to send a message or ‘login’ to login to your mailbox.” This appendix covers the general procedures for each of these tasks.
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Automatic Speech Recognition Reach Destination 102Stratagy ES User Guide 01/03 Reach Destination After listening to your company’s instructional greeting and saying the user’s name, Stratagy ES follows this procedure: Stratagy ES identifies the name and transfers your call to the user’s mailbox. If Stratagy ES is not sure about the spoken name, it prompts you with the name match it has made and requests that you confirm the choice by saying “yes” or “no.” If you say “yes,” Stratagy ES transfers your call to the user’s mailbox. ...or if Stratagy ES cannot make a match for the spoken name (first or last name) or you say “no” when prompted to confirm the spoken name, it prompts you to repeat the name. If Stratagy ES recognizes the name when you repeat it, it transfers your call to the user’s mailbox. If Stratagy ES still cannot identify the spoken name, it prompts you to spell the first and last name. If Stratagy ES recognizes the name, it transfers your call to the user’s mailbox. ...or if Stratagy ES cannot make a match, it transfers your call to the company operator. NoteAt any time during these steps, you can say “operator help” and reach the company operator. Access Your Mailbox After listening to your company’s instructional greeting and speaking one of the login commands (i.e., mailbox login, mailbox logon, user login, user logon, access mailbox, log me in), Stratagy ES follows this procedure: Stratagy ES prompts you for your name. If Stratagy ES recognizes the name, it then prompts you for your password. ...or if Stratagy ES does not recognize the name, it follows the same steps as in “Reach Destination” procedure except it does not transfer you to an operator as a final solution. Instead, Stratagy ES requests that you hang up and try again. You enter your password using the telephone dial pad. Stratagy ES gives you access to your mailbox.
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Automatic Speech Recognition Send a Message Stratagy ES User Guide 01/03103 Send a Message After listening to your company’s instructional greeting and saying either “send message” or “quick message,” Stratagy ES follows this procedure: Stratagy ES prompts you to speak the name of the user for whom you want to leave a message. Stratagy ES identifies the name and transfers your call to the user’s mailbox where you can leave the message. ...or if Stratagy ES does not recognize the name, it follows the same steps as in the “Reach Destination” procedure except it does not transfer you to an operator as a final solution. Instead, Stratagy ES requests you hang up and try again.
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Automatic Speech Recognition Send a Message 104Stratagy ES User Guide 01/03
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Stratagy ES User Guide 01/03105 Unified Messaging (UM) with Outlook IntegrationD Unified Messaging (UM) lets you efficiently access e-mail, voice mail and fax messages all within your e-mail inbox. You can also retrieve, save and forward all these different types of messages as easily as you currently retrieve messages from your telephone. This appendix discusses how to play and send voice messages with Stratagy ES UM using Outlook Integration. It also includes instructions on how to configure your computer and Microsoft’s Outlook® to integrate with the Stratagy ES and how to set up the different options for voice message playback and management. Stratagy ES can integrate with Outlook e-mail client to provide innovative UM functions. This integration enables you to play your voice messages over your multimedia PC speakers or through your telephone.You can also view faxes on your PC screen, no more going back and forth to the fax machine! NoteSee the Stratagy Advisor CD-ROM for more UM information.
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Unified Messaging (UM) with Outlook Integration Stratagy ES Message Window 106Stratagy ES User Guide 01/03 Stratagy ES Message Window The Stratagy ES Message window (see Figure 2 below and Table 5 on page 107) enables you to manage both your voice and fax messages from your PC. The Message window displays when you select a message from the Microsoft Outlook Inbox window. Using the toolbar, buttons and slides on the Message window, you can perform all the necessary functions to play, send, forward or reply to a message or view a fax. Figure 2 Stratagy ES Message Window Voice Reply Voice Forward Playback Slide Multimedia Buttons Standard Outlook To o l b a r Telephone Playback Fax Viewer Configure Stratagy Voice Mail Button Record Stratagy Voice Message Button Speed SlideVolume Slide Multimedia Buttons Volume Slide 5423