Toshiba Stratagy Ies32, Es4, Es80, Es96, Es96r User Guide

							Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0367
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Change User Options 
Menu.
2. Press 
. Stratagy ES prompts you to record your name. 
3. At the tone, state your name 
slowly and clearly.
Press 
 when done.
4. (Optional) After recording, 
you can press:

Review recording Your newly recorded name plays.
Re-record
Press 
 when done.You can re-record your name as often as you 
wish.

Append recording
Press 
 when done.You can add a short comment that plays at the 
end of the recording (for example, a vacation 
announcement).
Cancel recording You can cancel your newly recorded name (and 
extension) and return to the previous menu.
Save recording Stratagy ES confirms that your name has been 
recorded. Stratagy ES returns to the previous 
menu.
When your mailbox is accessed, you can select 
either the system or personal greeting to play.
See Chapter 5 – Manage Mailbox for 
instructions on selecting and creating greetings.  
						

							Manage Mailbox
Change User Options
68Stratagy ES User Guide    01/03
Change Message Notification
Your mailbox can have notification records programmed by the System Administrator 
with a specific notification method (message waiting lights, pagers, voice, etc.) and 
the time/day when that notification record applies. The repeat count (how many times 
the notification is attempted) and interval for retrying the notification is also set.
Once you have enabled a notification record by entering the template number (menu 
shown below), Stratagy ES automatically performs the chosen notification method. 
The Stratagy ES enables you to change digits that a notification may use in an attempt 
to notify you of a message. These digits could be the number where you can be 
reached, your paging service, or the number that displays in a digital pager’s LCD 
screen. It depends on how the notification event has been programmed.
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Change User Options 
Menu.
2. Press
. You are told the number of notification records 
you have and are prompted to enter the 
notification record number.
3. Enter the notification 
template numberStratagy ES confirms the template number, 
either speaks or spells the template title, states 
whether the template is enabled or disabled, and 
tells you the phone number (if applicable).
From the Change User Options Menu:
Change message Notification
Enter notification template number
or enter             for a list of templates
Enable/Disable notification template 
(toggle)
Change notification digits
Save changes
Return to previous menu
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							Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0369
...or if you do not 
remember the template 
number you want, press 
.
Press 
 to select the 
notification template or 

 
to hear the next record.The system plays a template header record for 
each notification template consisting of the 
template number and title (e.g., CTX message 
light on). After each header record plays, you 
are asked to select the record or hear the next 
record.
4. Press an option number:

Enable/disable 
notification template 
(toggle)Pressing 
 toggles the notification template 
between Enable and Disable. After pressing 

, a 
prompt verifies the current status.
Change notification 
digits
Enter the new 
notification digits and 
press 
. Stratagy ES verifies the number entered.
Save changes Stratagy ES tells you that the notification 
template changes have been recorded. 
Stratagy ES returns to the previous menu.
Return to previous 
menuStratagy ES cancels the change message 
notification options and returns to the previous 
menu.
5. Press 
 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 
to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Change User Options
70Stratagy ES User Guide    01/03
Set Automatic Message Copy
When enabled, the Automatic Message Copy feature (menu shown below) 
automatically copies messages from your mailbox to a designated mailbox.
You can choose to copy all your messages or only the messages marked urgent, 
designate the mailbox destination for the copies, and set the time of day for copying 
the messages that arrive at your mailbox. You can also set a time delay, if one is 
needed. 
From the Change User Options Menu:
Set Automatic Message Copy
Copy All Messages
Copy Urgent Messages
Return to previous menuEnable/Disable copy (toggle)
Enter copy Destination
Confirm
Re-enter
Cancel and return to 
previous menu
Set Delay Time
Set Hour
Set Minutes
Set Day
Save changes and return to 
previous menu
Set copy Start Time
Set Hour
AM
PM
Set Minutes
Return to previous menu
Set copy End Time
Set Hour
AM
PM
Set Minutes
Return to previous menu
Save changes and return to 
previous menu
Return to previous menu
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							Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0371
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Change User Options 
Menu.
2. Press 
. Stratagy ES plays the Automatic Message Copy 
Menu.
3. Press 

 to copy all 
messagesStratagy ES confirms the automatic message 
copy for all messages is enabled/disabled, the 
mailbox where the message will be copied, 
delay time, and auto copying starting/ending 
times.
...or 
 to copy only urgent 
messagesStratagy ES confirms the automatic message 
copy for urgent messages is enabled/disabled, 
the mailbox where the message will be copied, 
delay time, and auto copying starting/ending 
times.
...or 
 to return to previous 
menu.Stratagy ES returns to the previous menu.
4. (Optional) You can select 
all of the following options 
in any combination:

Enable/Disable (toggle) Pressing 
 toggles the message copy feature On/
Off.
Enter message 
destinationA prompt verifies the mailbox number and 
prompts you for an entry of 

,  or .
Press 

 to confirm the 
number, 
 to erase and 
re-enter, or 
 to cancel 
and return to previous 
menu.Pressing 

 saves the mailbox number. 
						

							Manage Mailbox
Change User Options
72Stratagy ES User Guide    01/03

Set delay time Stratagy ES prompts you to enter the time.
Select one of the 
following:Only one of the following entries are allowed.

Set hour System prompts for number of hours to delay 
message (maximum is 24 hours). Once you 
have entered the value, Stratagy ES saves the 
entry and returns to the previous menu.
Set minutes System prompts for number of minutes to delay 
message (maximum is 60 minutes). Once you 
have entered the value, Stratagy ES saves the 
entry and returns to the previous menu.

Set day System prompts for number of days to delay 
message (maximum is 25 days). Once you have 
entered the value, Stratagy ES saves the entry 
and returns to the previous menu.
Returns to previous 
menuSaves current entry and returns to the auto copy 
message.
Set Copy Start Time. Stratagy ES prompts you to enter the time.
Enter an option number 
and press 
.

Set Hour (
~
)

AM
PMStratagy ES prompts you to select AM or PM.
Set Minutes (~)
Set Copy End Time. Stratagy ES prompts you to enter the time.
Enter an option number 
and press 
.

Set Hour (
~
)

AM
PMStratagy ES prompts you to select AM or PM.
Set Minutes (~) 
						

							Manage Mailbox
Change User Options
Stratagy ES User Guide    01/0373
Review Option Settings
Saves changes and 
returns to previous 
menu.Saves the changes and returns to the auto copy 
message.
Cancel changes and 
returns to previous 
menu.Cancels changes and returns to the auto copy 
message.
Return to the Manage 
Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 
to return to 
Main Menu.You can select another Main Menu option.
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Change User Options 
Menu.
2. Press
 to Review your 
Option Settings.Stratagy ES verifies the status of your DND, 
Call Screening options and plays your selected 
busy message and name recording.
3. Press 
 to return to the 
Manage Mailbox MenuYou can select another user Manage Mailbox 
option.
...or 
to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Manage Personal Distribution Lists
74Stratagy ES User Guide    01/03
Manage Personal Distribution Lists
The Manage Personal Distribution Lists feature enables you to create and manage up 
to 25 personal distribution lists. The lists consist of the mailboxes to which you most 
frequently send messages.
At the time you create a list, you are given the option of recording a “list comment” 
that serves as the title or name for the list. The comment plays each time you use the 
list to confirm that you have chosen the correct distribution list.
From the Manage Personal Distribution Lists Menu (shown below), you can review 
the list contents, add and delete mailboxes to the list, and record a list comment.
1. From the Manage Mailbox 
Menu, press 

.Stratagy ES plays the Manage Personal Lists 
options.
2. Select the desired list 
number 

~.
3. After selecting a list, you 
can press:

Review your current list The system prompts you with the name (and 
extension) of each mailbox on the list.
Add a Mailbox to the 
listStratagy ES prompts you to enter the mailbox 
number.
From the Main Menu:
Manage Mailbox
From the Manage Mailbox Menu:
Manage Personal Distribution Lists
Select ~ for a Personal Distribution Lists
Review current list
Add a mailbox to the list
Delete a mailbox from the list
Record a list Comment
Return to previous menu
Return to previous menu







 
						

							Manage Mailbox
Manage Personal Distribution Lists
Stratagy ES User Guide    01/0375
Enter the mailbox 
number or press 
 for 
Stratagy ES directory 
assistance. Press 
 when 
done.The name (and extension) plays. You can add 
additional mailbox numbers as needed.

Delete a Mailbox from 
the listStratagy ES prompts you to enter the mailbox 
number.
Enter the mailbox 
number or press 
 for 
Stratagy ES directory 
assistance. Press 
 when 
done.The name (and extension) plays. The system 
prompts “Deleted.”
Record a list Comment
Record your comment. 
Press 
 when done.
(Optional) After 
recording, you can press 

 to review recording,  
to rerecord, 

 to append 
the recording, 
 to 
cancel the recording or 
 to save the recording 
and return to the 
previous menu.When sending a message, the comment plays 
each time the destination list is selected.
Stratagy ES prompts you to record the 
comment. 
4. Press 
 to return to the 
previous menuStratagy ES returns to the previous menu.
...or 
 to return to the 
Manage Mailbox MenuYou can select another Manage Mailbox option.
...or 
to return to the 
Main Menu.You can select another Main Menu option. 
						

							Manage Mailbox
Manage Guest Mailboxes
76Stratagy ES User Guide    01/03
Manage Guest Mailboxes
Guest mailboxes provide limited access to the Stratagy ES system for temporary and 
project-oriented employees, such as consultants and contractors. Guest users may only 
send and receive messages to their host and other guests that share the same host 
mailbox.
The Guest mailboxes are selected from a system-generated list and assigned on a per-
use basis. See your System Administrator for details if you have this feature.
Managing guest mailboxes entails creating and deleting guest mailboxes and resetting 
a guest password (menu shown below).
1. From the Manage Mailbox 
Menu, press 
.Stratagy ES plays the Manage Guest Mailboxes 
options.
2. Select one of the following:

Create a Guest Mailbox The system prompts with a Guest Mailbox 
number. Be sure to make a note of the number 
and the person you assign. 
Delete a Guest Mailbox Stratagy ES prompts you to enter the mailbox 
number.
Enter the mailbox 
number. Press 
 when 
done.The system confirms the Guest Mailbox is 
deleted.
From the Main Menu:
Manage Mailbox
From the Manage Mailbox Menu:
Manage Guest Mailboxes
Create a Guest Mailbox
Delete a Guest Mailbox
Review your Guest Mailboxes
Reset Guest Password
Return to previous menu
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