Sharp Mx 3501 N Manual

35
PROPERTIES OF STORED FILES
FILE PROPERTIES
The protect setting can be selected for files saved with the document filing function. This prevents a file from being 
moved or automatically or manually deleted.
Three attributes are available for saved files: [Sharing], [Protect], and [Confidential]. When saved with the [Sharing] 
attribute, a file is not protected. When saved with the [Protect] or [Confidential] attribute, a file is protected.
Files saved to the Quick File Folder are all [Sharing]. When...

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4
Touch the key of the desired file.
If a password is set for the selected file, a password entry 
screen will appear.
Enter the password with the numeric keys (5 to 8 digits) and 
touch the [OK] key.
 The [Filter by Job] tab can be touched to show the mode keys (copy mode, scan mode, etc.). Touch a mode key to 
show a list of the files that were stored from that mode.
When you know the mode from which a file was stored, touching the [Filter by Job] tab lets you find the file quickly.
 You can touch...

37
MOVING A STORED FILE
The folder in which a file is stored can be changed. (The file can be moved to a different folder.)
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch 
the [File Folder] key. If the file was 
stored using Quick File, touch the 
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The 
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and My Folder is...

38
5
Touch the [Move] key.
6
Touch the [Move to:] key.
 A file cannot be moved to the Quick File Folder.
 When the file name is changed, the file is moved to the new folder with the new name. The file is not copied to the 
new folder.
 To change the file name, touch the [File Name] key.
7
The above screen shows the Custom Folders as an 
example.
Select the destination folder.
(1) Select the folder to which you want to move 
the file.
If a password is set for the selected folder, a password 
entry...

39
DELETING A STORED FILE
Stored files that are no longer needed can be deleted.
1
Press the [DOCUMENT FILING] key.
2
If the file was stored using File, touch 
the [File Folder] key. If the file was 
stored using Quick File, touch the 
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The 
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user authentication is enabled and My Folder is specified in User Registration in the system...

40
5
Touch the [Delete] key.
When the [Delete] key is touched, a confirmation message 
appears. Touch the [Yes] key.
A file whose property is Protect cannot be deleted. To delete a protected file, change its property to Sharing or 
Confidential.
Job Settings
file-01
Select the job.
Name 18 x11F. Color
Print
Move
Send
DeleteDetail
Cancel
Property 
Change
1 
/
 2
Delete the file data?
NoYes
Name 1
file-01 

41
CALLING UP AND USING A FILE FROM THE 
JOB STATUS SCREEN
Files stored using File and Quick File appear as keys in the Complete job status screen.
This is convenient when you need to quickly print the saved data of a copy job or quickly send a saved fax to another 
destination.
1
Press the [JOB STATUS] key.
2
Touch the job status screen selector key 
to select Complete.
3
Touch the key of the desired file.
To view information on the selected file, touch the [Detail] key.
4
Touch the [Call] key.
5
Touch...

42
SEARCHING FOR A STORED FILE
When there are many stored files, it may take time to find a file. The search function of document filing mode can be 
used to find a file quickly.
BASIC SEARCH PROCEDURE
The basic procedure for searching all folders on the hard drive is explained here.
Searching is possible even when you only know part of the file name or folder name.
Example: Only part of a file name is known: Meeting
1
Press the [DOCUMENT FILING] key.
2
Touch the [Search] key.
3
Touch the [User Name] key...

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4
Using the user name to search
There are four ways to select the user name:
(A)Touch the one-touch key of the user name. The touched user name is highlighted.
If you accidentally select the wrong user name, touch the 
key of the correct name.
(B)Touch the [Default User] key. The user name can be selected from the default users in the 
user account settings.
(C)Touch the   key. An area [---] for directly ent ering a registration number will 
appear at the top of the key.  The user name can be...

44
Searching within a folder
You can specify a folder to restrict the search range to that folder. To search within a specified folder, follow the steps 
below.
1
Press the [DOCUMENT FILING] key.
2
To search the Main Folder or a custom 
folder, touch the [File Folder] key. To 
search the Quick File folder, touch the 
[Quick File Folder] key.
If you touched the [Quick File Folder] key, go to step 4. The 
Quick File Folder opens in step 4.
System Settings (Administrator): User Registration
If user...