Sharp Mx 3501 N Manual

5
USES OF DOCUMENT FILING
Several examples of how document filing can be used are provided below.
Quickly using a file
Example:  You prepared handouts consisting of numerous pages for a meeting, however, another handout is 
needed for a newly added participant.
As shown in the example, storing a job with the document filing function frees you of the need to rescan the original and 
select settings, saving considerable time.
Convenient for managing frequently used documents
Example: Managing a large...

6
BEFORE USING DOCUMENT FILING
Before using File, it is convenient to create user names and Custom Folders. If user authorization is used, it is 
convenient to create My Folder.
The user name, Custom Folders, and My Folder are created in the system settings.
Folders
Three types of folders are used to store files using document filing.
Quick File Folder
A document saved using the [Quick File] key is stored in this folder. A user name and file name are automatically assigned to the job.
Main Folder...

7
Approximate number of pages and files that can be stored by document 
filing
Combined total number of page s and number of files that can be stored in custom folders 
and in the Main Folder
Number of pages and number of files that  can be stored in the Quick File Folder
* The indicated numbers are guidelines for the number of pages  that can be stored when all pages are full color, and when all pages 
are black and white.
The memory area used by the Quick File Folder is also us ed by the electronic...

8
Files
When a file is saved using File, the following information can be appended.
Saving a file with this in formation allows you to dist inguish it from other files.
User Name: Use this to specify the owner of the file. The user name must first be stored in User registration in the 
system settings (administrator).
File Name: A file name can be entered.
Folder: Select which folder th e file will be saved in.
Confidential: A password from 5 to 8 digits can be established to prevent others from using...

9
USING DOCUMENT FILING IN EACH MODE
In copy, fax, or image send mode, the original can be saved as an image file on the hard drive at the same time it is copied or 
transmitted. In scan to HDD mode, the original can be stored as a file on the hard drive without being copied or transmitted.
Copy mode
The original is saved as an image file at the same time it 
is copied.
(1) Press the [COPY] key.
(2) Touch the [Quick File] key or the [File] key.
Image send mode
Example: Base screen of scan mode
The...

10
BASE SCREEN OF DOCUMENT FILING 
MODE
When the [DOCUMENT FILING] key is pressed on the operation panel, the following screen appears. This screen is 
used to call up and use image files saved during copying or scanning.
(1) [HDD Status] key
Touch this key to check how much of the machines hard 
drive is being used.
The amount of disk space used is shown in increments of 
1%.
(2) [Search] key
Touch this key to search for a file stored in a folder.
You can search using the user name, file name, or folder...

11
This chapter explains how to save an original as a image file using the Quick File, File, and Scan to HDD functions of 
document filing mode.
SAVING A FILE WITH Quick File
When copying, printing or transmitting a document in copy mode, print mode, or image send mode, Quick File can be 
selected to save an image of the document to the Quick File Folder.
The image can be called up at a later time, allowing you to print or transmit the document without having to locate the 
original. 
As an example, the...

12
4
Select copy settings and then press the 
[COLOR START] key ( ) or the 
[BLACK & WHITE START] key ( ).
 When copying begins, the scanned document image is 
saved to the hard drive.
The selected copy settings are also saved.
 To prevent accidental saving of the document, The scanned 
data is stored in the quick file folder. appears as a message 
for 6 seconds after the [START] key is pressed.
The 6-second message display time can be changed using 
Message Time Setting in the system settings...

13
SAVING A FILE WITH File
When copying, printing, or transmitting a document in copy mode, print mode, or image send mode, File can be 
selected to save an image of the document to the Main Folder or a previously created Custom Folder. The image can be 
called up at a later time, allowing you to print or transmit the document without having to locate the original. 
As an example, the procedure for using File while copying is explained below.
1
Place the original.
Place the original face up in the...

14
5
Select copy settings and then press the 
[COLOR START] key ( ) or the 
[BLACK & WHITE START] key ( ).
 When copying begins, the scanned document image is 
saved to the hard drive.
The selected copy settings are also saved.
 If you inserted the original pages in the document feeder 
tray, all pages are scanned.
 If you placed the original on the document glass, scan each 
page one page at a time.
When scanning of one page finishes, replace it with the next 
page and press the [START] key.
Repeat...