Sharp MX 2600N User Manual

							ScanningScanning
79
This section explains the uses of the network scanner function and the 
basic procedure for using scan mode. In addition, special modes that can 
be used with the network scanner function are introduced.
The Internet fax expansion kit is required to use the Internet fax function.
XNETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . 80
XBASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . 81
XSCANNING AN ORIGINAL  . . . . . . . . . . . . . . . . . . . . . . 82
XCHANGING THE EXPOSURE AND ORIGINAL IMAGE 
TYPE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . . . 84
XCHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . 85
XSTORING A DESTINATION. . . . . . . . . . . . . . . . . . . . . . 86
XCONVENIENT TRANSMISSION METHODS . . . . . . . . . 88
XSENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS (Broadcast Transmission)  . . . . . . . . 90
XSPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . 91
XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . . . 92
XCONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . 93
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							80
NETWORK SCANNER FUNCTION
The network scanner function of the machine can be used to transmit scanned images by a variety of methods. 
The network scanner function has the following modes.
 Modes that can be used will vary depending on your model and the expansion kits that are installed.
 The explanations in this manual are centred on the Scan to E-mail function of scan mode.
☞Operation Guide 5. SCANNER / INTERNET FAX
Scan modes
Scan to E-mail
To send an image to 
an e-mail address, use
To upload an image to an FTP server, use
To send an image to a 
shared folder on your 
computer, use
To process an image in a 
specific application, use 
Use this mode to send a fax via 
the InternetUse this mode to save an 
image to USB memory
Use this mode to scan a 
photo while making 
corrections on your computer
A TWAIN-compliant software 
application can be used. The machine supports Direct SMTP.
USB memory mode
Internet fax mode
PC scan mode
Scan to FTP
Scan to Network Folder
Scan to DesktopScan the original,Scan the original,
and then...and then...
Scan the original,
and then...
Use this mode for an application-
linked document solution
Data entry mode
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							81
BASE SCREEN OF SCAN MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of scan mode. If the scan screen does 
not appear, touch the [Scan] tab.
Select various scan settings in the base screen.
(1) Send mode tabs
Use these keys to change the mode of the image 
send function. To switch to scan mode, touch the 
[Scan] tab.
(2) [Address Book] key
Touch this key to use a one-touch key or a group key. 
When the key is touched, the address book screen 
appears.
(3) [Address Entry] key
Touch this key to manually enter a destination 
address instead of using a one-touch key.
(4) [Send Settings] key
Touch this key to select or enter the subject, file 
name, sender name, or message text, which have 
been previously stored in the Web page.
(5) Customized keys
The keys that appear here can be changed to show 
settings or functions that you prefer.(6)  key
Touch this key to specify a destination using a search 
number
*.
* 3-digit number assigned to a destination when it is 
stored.
(7) [Resend] key / [Next Address] key
The destinations of the most recent eight 
transmissions by Scan to E-mail, fax and/or Internet 
fax (including Direct SMTP addresses) are stored. To 
select one of these destinations, touch the desired 
destination. After a destination is selected, this key 
changes to the [Next Address] key.
(8) Image settings
Image settings (original size, exposure, resolution, file 
format, and colour mode) can be selected.
(9)  key
This key appears when a special mode or 2-sided 
scanning is selected. Touch the key to display the 
selected special modes.
(10) [Special Modes] key
Touch this key to use a special mode.
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Resend
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
Ready to send.
(1)
(5)
(6) (2)
(3)
(4)
(7)
(8)
(9)
(10)
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							82
SCANNING AN ORIGINAL
The basic operation for scanning is explained below.
This section explains how to send a scanned file by e-mail.
1Select settings in the touch panel.
(1) Touch the [IMAGE SEND] key.
(2) Touch the [Scan] tab.
The base screen of scan mode appears.
2Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
3Select settings in the touch panel.
(1) Touch the [Address Entry] key.
(2) Touch the [To] key.
A text entry screen will appear. Enter the e-mail 
address of the recipient and touch the [OK] key.
4Press the [COLOUR START] key or [BLACK & 
WHITE START] key.
Scanned imageOriginal
Scan
transmission
AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Resend
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
Ready to send.
IMAGE SENDDOCUMENT
FILING COPY
(2)
(1)
The side to be scanned must be face up!
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
Select addressee type.
CcTo
(1)
(2)
Cancel scanning
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83
CHANGING THE EXPOSURE AND 
ORIGINAL IMAGE TYPE
Exposure and original image type settings can be selected as appropriate for the original.
The procedure for darkening the exposure and setting the original image type to Text/Prtd. Photo is explained 
below.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings  in the touch panel.
(1) Touch the [Exposure] key.
(2) Read the displayed message and touch the 
[OK] key.
(3) Touch the [Text/Prtd. Photo] key.
(4) Darken light colours with the   key.
5 levels are available for the exposure. Darken light 
originals with the   key, and lighten dark originals 
with the   key.
(5) Touch the [OK] key.
3Select the destinati on and then press the 
[COLOUR START] key or  the [BLACK & WHITE 
START] key.
The side to be scanned must be face up!
When Fax/I-Fax address is included,
exposure setting shared is selected,
and Original Image Type is disabled.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
Moiré Reduction
Scan/ExposureOK
Original Image TypeText/
Prtd.PhotoText/Photo
PhotoPrinted Photo
Text
Map
Auto
Manual
315
OK
(1)
(2)
(5)
(4)
(3)
Cancel scanning
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							84
CHANGING THE RESOLUTION
You can select the resolution as appropriate for the original type.
This section explains how to set the resolution to 300X300dpi, which creates a clearer image than the default 
resolution.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Touch the [Resolution] key.
(2) Touch the [300X300dpi] key.
(3) Touch the [OK] key.
3Select the destination and then press the 
[COLOUR START] key or the [BLACK & WHITE 
START] key.
The side to be scanned must be face up!
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
Scan/ResolutionOK
300X300dpi
200X200dpi
100X100dpi
400X400dpi
600X600dpi
(1)
(3)
(2)
Cancel scanning
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							85
CHANGING THE FILE FORMAT
The file format (file type and compression method) for sending a scanned image is specified when the destination 
is stored in a one-touch key; however, you can change the format at the time of transmission.
The procedure for sending a scanned image in full colour TIFF format is explained below.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Touch the [File Format] key.
(2) Read the displayed message and touch the 
[OK] key.
(3) Change the mode to Colour/Greyscale mode.
(4) Touch the [TIFF] key.
(5) Touch the [High] key.
This sets the compression to high.
A higher compression ratio creates a smaller file size.
(6) Touch the [OK] key.
3Select the destination and press the [COLOUR 
START] key.
If the file type is set to [Encrypt PDF], you will be prompted to 
enter a password when you start transmission.
The side to be scanned must be face up!
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
Select a file format to apply it to
all scan destinations.
OK
Scan/File FormatOK
PDF
MMR (G4)B/W
TIFF
XPSEncrypt PDF
Programmed
None
MH (G3)
Colour/Grey
Specified Pages per File
Specified Pages per File
File Type
(1-99) 
Compression Mode
MediumB/WJPEG
HighColour/Grey
Scan/File FormatOK
PDFTIFF
Encrypt PDF
ProgrammedJPEG
LowFile Type
(1-99) 
Compression Ratio(6)
(1)
(2)
(3)
(4)
(5)
Cancel scanning
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							86
STORING A DESTINATION
The procedure for storing e-mail addresses in one-touch keys for Scan to E-mail is explained below.
Stored e-mail addresses can be retrieved quickly and easily.
If you frequently send images to the same group of destinations, those destinations can be stored as a group.
To store destinations for the other modes of the network scanner function, see STORING DESTINATION 
ADDRESSES FOR EACH SCAN MODE IN THE ADDRESS BOOK in 5. SCANNER / INTERNET FAX in the 
Operation Guide.
Storing an individual key
1Press the [SYSTEM SETTINGS] key.
2Select settings in the touch panel.
(1) Touch the [Address Control] key.
(2) Touch the [Address Book] key.
(3) Touch the [Add New] key.
(4) Select [E-mail] from the Address Type select 
box.
(5) Touch the Address Name text box.
A text entry screen appears. Enter the name of the 
destination.
(6) Touch the Initial text box.
A text entry screen appears. Enter search characters 
for the destination.
(7) Touch the scroll bar to move the screen.
SYSTEM
SETTINGS
Address Book
Custom Index
Program
F-Code Memory Box
Back
System Settings
System SettingsAddress Control
Admin PasswordExit
Total Count
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
Address ControlFax Data
Receive/Forward
USB-Device Check
Default SettingsList Print
(User)
Address Book
AAA AAACCC CCCEEE EEEGGG GGGIII III
BBB BBBDDD DDDFFF FFFHHH HHHJJJ JJJ
Index Switch
Sorting Order
All
21
BackAdd NewSort Address
ABC
Search Number
CancelSystem SettingsAddress Control
Address Type:
Address Name
(Required):Search Number:
Initial (Optional):Key Name:Custom Index:
Register this Address to be added to the [Frequent Use] index.
E-mail
1
KKKK KKK
User 1
(1-999)
OK
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
(7)
(4)
(6)
(5)
(3)
(1)
(2)
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							87
The items in the above step must be entered. For details on items entered, see 7. SYSTEM SETTINGS in the 
Operation Guide.
When sending the same document or image to multiple destinations, it is convenient to store a destination group. 
For details on storing groups, see 7. SYSTEM SETTINGS in the Operation Guide.
Select settings in the touch panel. (Continued)
(8) Touch the E-mail Address text box.
A text entry screen appears. Enter the E-mail address 
that you want to store. 
(9) Touch the [OK] key.Black & White:Colour/Greyscale:
MMR(G4)PDF
MediumCompression RatioCompression Mode
E-mail Address
(Required):
System SettingsAddress ControlCancelOK
File Format:File Type:
[email protected]
(8)
(9)
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							88
CONVENIENT TRANSMISSION METHODS
One-touch sending, resending, and other convenient transmission functions that make it easy to send an image 
are available.
One-touch key
A destination stored in a one-touch key can be retrieved by a simple touch of the key.
(1) Touch the [Address Book] key.
(2) Touch the key in which the desired destination 
is stored.
To change the number of one-touch keys displayed in 
the screen, touch the   key. Select 5, 10, or 
15 keys.
(3) Touch the [To] key.
If an e-mail address is stored in the one-touch key, 
select [To] or [Cc] to specify the type of recipient after 
selecting the key.
A4AutoAuto
Auto
File
Quick File
Address Review
Send Settings
Address Entry
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Colour Mode
File Format
Resolution
Exposure
OriginalScan:
Scan
Send:
200X200dpi
PDF
Auto/GreyscaleMono2
PDF
AAA AAABBB BBB
ToCc
12
51510
Global
Address SearchAddress Entry
Sort Address
Address Review
Condition
Settings
III III
GGG GGG
EEE EEE
CCC CCC
JJJ JJJ
HHH HHH
DDD DDD
FFF FFF
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
(1)
(2)
(3)
10155
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