Sharp MX 2600N User Manual

							MODEL:
Faxing
Using the fax function.
Before using the machine
Functions of the machine and 
procedures for placing originals and 
loading paper.
Copying
Using the copy function.
Printing
Using the printer function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard 
drive.
System settings
Configuring settings to make the 
machine easier to use.
Troubleshooting
Frequently asked questions and 
how to clear paper misfeeds.
MX-2600N
MX-3100N
DIGITAL FULL COLOUR MULTIFUNCTIONAL SYSTEM
Quick Start GuideQuic k  S ta rt G uid eQuick Start Guide
Keep this manual close at hand for reference 
whenever needed.
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							OPERATION MANUALS AND HOW TO USE THEM
3 printed manuals and a manual in PDF format are provided with the machine.
Printed manuals
To send a scanned image
To use Internet fax
Scanning (page 79)
Quick Start Guide
                                     (this manual)
Software Setup 
Guide / Sharpdesk
Installation Guide
To learn the parts of the machine and how to use them 
To load paper
Before using the machine (page 7)
To make a copy
Copying (page 23)
What is document filing?
What is it used for?
Document filing (page 95)
To print a file
Printing (page 47)
To send a fax
Faxing (page 59)
What are the system settings?
System settings (page 103)
Frequently asked questions and how to 
clear paper misfeeds
Troubleshooting (page 109)
This manual provides 
easy-to-understand 
explanations of the functions of 
the machine in a single 
manual.
The explanations in this manual 
focus on frequently used 
functions. For special functions, 
troubleshooting, and detailed 
procedures for using the 
machine, see the manuals in 
PDF format.
Explains the procedures for installing the 
printer driver and scanner driver.
Please read before 
using the machine.
Safety Guide
Contains important safety information 
and the specifications of the machine.
These manuals are combined for environmental protection.
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							1
Manuals in PDF format
Convenient methods for using the Operation Guide
The first page contains a regular table of contents as well as an I want to... table of 
contents. 
I want to... lets you jump to an explanation based on what you want to do. For 
example, I use the copier function often, so Id like to save paper.
Use either table of contents as appropriate based on what you want to know.
BEFORE USING THE MACHINE
COPIER
PRINTER
FACSIMILESCANNER / INTERNET FAX
DOCUMENT FILING
SYSTEM SETTINGS
TROUBLESHOOTING
Operation Guide
For detailed  
information
 * To view the Operation Guide in PDF format, Adobe® ReaderTM or Acrobat® Reader of Adobe Systems 
Incorporated is required. If neither program is installed on your computer, the programs can be 
downloaded from the following URL:
                          http://www.adobe.com/
Detailed explanations of the functions that can be used on the machine are provided in the Operation Guide  
in PDF format. The Operation Guide can be downloaded from the Web pages in the machine. 
The contents of the Operation Guide are as follows:
Download the Operation Guide 
from the Web pages in the 
machine.
For the downloading procedure, 
see Downloading the Operation 
Guide (page 3).
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							2
CHECKING THE IP ADDRESS
To check the IP address of the machine, print out the all custom setting list in the system settings.
1Press the [SYSTEM SETTINGS] key.
2Select the all custom setting list in the touch 
panel.
(1) Touch the [List Print (User)] key.
(2) Touch the [Print] key to the right of All 
Custom Setting List.
The IP address is shown in the list that is printed.
SYSTEM
SETTINGS
Print
Print
Print
Print
System SettingsList Print (User)
All Custom Setting List:
Sending Address List:
Printer Test Page:
Document Filling Folder List:
PCL Symbol Set List
Individual List
Back
System SettingsAdmin PasswordExit
Total Count
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
Address ControlFax Data
Receive/Forward
USB-Device Check
Default SettingsList Print
(User)
(1)
(2)
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3
ACCESSING THE WEB SERVER IN THE 
MACHINE
When the machine is connected to a network, the machines built-in Web server can be accessed from a Web 
browser on your computer.
Opening the Web pages
Downloading the Operation Guide
The Operation Guide, which is a more detailed manual, can be downloaded from the machines Web pages.
Access the Web server in the machine to open 
the Web pages.
Start a Web browser on a computer that is 
connected to the same network as the machine 
and enter the IP address of the machine.
Recommended Web browsers
Internet Explorer: 6.0 or higher (Windows
®)
Netscape Navigator: 9 (Windows
®)
Firefox: 2.0 or higher (Windows
®)
Safari: 1.5 or higher (Macintosh)
The Web page will appear.
The machine settings may require that user 
authentication be performed in order to open the Web 
page. Please ask the administrator of the machine for 
the password that is required for user authentication.
Downloading the Operation Guide.
(1) Click [Operation Manual Download] in the  menu of the Web page.
(2) Select the desired language.
(3) Click the [Download] button.
The Operation Guide is downloaded.
(1)
(2)
(3)
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							4
TABLE OF CONTENTS
CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
PART NAMES AND FUNCTIONS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8
OPERATION PANEL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
USING THE TOUCH PANEL  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .12
USER AUTHENTICATION  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 14
HOME SCREEN  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
IMAGE CHECK FUNCTION (PREVIEW)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16
PLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17
CHANGING PAPER IN A TRAY . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .18
BASE SCREEN OF COPY MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25
2-SIDED COPYING (Automatic Document Feeder) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26
COPYING ON SPECIAL PAPER (Bypass Copy)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 27
MAKING COLOUR COPIES (Colour Mode)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio Selection) . . . . . . . . . . . . . . . . . 31
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33
INTERRUPTING A COPY RUN (Interrupt Copy)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35
STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38
SELECTING A SPECIAL MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39
CONVENIENT COPY FUNCTIONS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 40
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48
CANCELLING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .54
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 56
Before using the machine
Copying
Printing
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BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60
SENDING A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
CHANGING THE SIZE OF A FAX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62
CHANGING THE EXPOSURE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .64
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
STORING A FAX NUMBER  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66
FORWARDING RECEIVED FAXES (Fax Data Forward)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
CONVENIENT DIALLING METHODS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast Transmission). . . . . . . 72
SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
SELECTING A SPECIAL MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 76
NETWORK SCANNER FUNCTION  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 80
BASE SCREEN OF SCAN MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 81
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84
CHANGING THE FILE FORMAT  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 86
CONVENIENT TRANSMISSION METHODS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 88
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS (Broadcast Transmission)  . . . . 90
SPECIAL SCAN MODES  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 91
SELECTING A SPECIAL MODE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
CONVENIENT SCANNER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 93
Faxing
Scanning
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							6
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
APPENDING INFORMATION WHEN STORING A FILE (File)  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 99
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 101
PRINTING A SAVED FILE  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
SYSTEM SETTINGS MENU . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .106
FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
REMOVING MISFEEDS  . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 114
Document filing
System settings
Troubleshooting
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							Before using the machineBefore using the machine
7
This section provides general information about the machine, including the 
names and functions of the parts of the machine and its peripheral devices, 
and the procedures for placing originals and loading paper.
XPART NAMES AND FUNCTIONS . . . . . . . . . . . . . . . . . .  8
XOPERATION PANEL . . . . . . . . . . . . . . . . . . . . . . . . . . . 10
XUSING THE TOUCH PANEL . . . . . . . . . . . . . . . . . . . . . 12
XUSER AUTHENTICATION . . . . . . . . . . . . . . . . . . . . . . . 14
XHOME SCREEN . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15
XIMAGE CHECK FUNCTION (PREVIEW) . . . . . . . . . . . . 16
XPLACING ORIGINALS . . . . . . . . . . . . . . . . . . . . . . . . . . 17
XCHANGING PAPER IN A TRAY  . . . . . . . . . . . . . . . . . . 18
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							8
PART NAMES AND FUNCTIONS
(1) Automatic document feeder
This automatically feeds and scans multiple originals. 
Both sides of 2-sided originals can be scanned at 
once.
(2) Document feeder tray
Place the originals in this tray when using the 
automatic document feeder.
(3) Operation panel
(4) Document glass
This is used to scan books and other originals that 
cannot be scanned using the automatic document 
feeder.
(5) Output tray (centre tray)
Copy jobs and print jobs are delivered to this tray.
(When a finisher or saddle stitch finisher is installed,
the output tray (centre tray) cannot be used.)
(6) Finisher*
This can be used to staple output. A punch module 
can be installed to punch holes in output.(7) Saddle Stitch Finisher*
This can be used to staple output. The machine is 
also equipped with the staple function, which folds 
paper and staples it at the centre, and the fold 
function, which folds paper in half. A punch module 
can be installed to punch holes in output.
(8) Tray 1 / Tray 2
Up to 500 sheets of paper (80g/m
2 (21 lbs.)) can be 
loaded in each tray.
(9) Tray 3 (when a stand/1 x 500 sheet paper drawer 
or stand/2 x 500 sheet paper drawer is installed)*
This holds paper. Up to 500 sheets (80g/m
2 (21 lbs.)) 
of paper can be loaded.
(10) Tray 4 (when a stand/2 x 500 sheet paper drawer 
is installed)*
This holds paper. Up to 500 sheets (80g/m
2 (21 lbs.)) 
of paper can be loaded.
(11) Tray 5 (when a large capacity tray is installed)*
Up to 3500 sheets (80g/m
2 (21 lbs.)) of paper can be 
loaded. When a stand/1 x 500 sheet paper drawer is 
installed, this is tray 4.
* Peripheral device. For more information, see PERIPHERAL DEVICES in 1. BEFORE USING THE 
MACHINE in the Operation Guide.
Some options may not be available in some countries and regions.
(1)(2)(3)(4)
(8) (7)(11)(9)(5)(10)(6)
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