Sharp MX 2600N User Manual

							FaxingFaxing
59
This section explains the basic procedures for using the fax function of the 
machine. In addition, special modes that can be used with the fax function 
are introduced.
The facsimile expansion kit is required to use the fax function.
XBASE SCREEN OF FAX MODE  . . . . . . . . . . . . . . . . 60
XSENDING A FAX  . . . . . . . . . . . . . . . . . . . . . . . . . . . . 61
XCHANGING THE SIZE OF A FAX . . . . . . . . . . . . . . . 62
XCHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . 64
XCHANGING THE RESOLUTION . . . . . . . . . . . . . . . . 65
XSTORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . 66
XFORWARDING RECEIVED FAXES (Fax Data 
Forward). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68
XCONVENIENT DIALLING METHODS . . . . . . . . . . . . 69
XSENDING THE SAME IMAGE TO MULTIPLE 
DESTINATIONS 
(Broadcast Transmission) . . . . . . . . . . . . . . . . . . . . 72
XSPECIAL FAX MODES  . . . . . . . . . . . . . . . . . . . . . . . 74
XSELECTING A SPECIAL MODE . . . . . . . . . . . . . . . . 75
XCONVENIENT FAX FUNCTIONS  . . . . . . . . . . . . . . . 76
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							60
BASE SCREEN OF FAX MODE
Touch the [IMAGE SEND] key in the touch panel to open the base screen of fax mode. If the fax screen does not 
appear, touch the [Fax] tab.
Select fax settings in the base screen.
(1) Send mode tabs
Use these tabs to change the mode of the image send 
function. To switch to fax mode, touch the [Fax] tab.
(2) [Address Book] key
Touch this key to dial using a one-touch key or group 
key. When the key is touched, the address book 
screen appears.
(3) [Direct TX] key
Touch this key to send a fax by direct transmission. 
When the [Direct TX] key is not highlighted, normal 
transmission (memory TX mode) is selected.
(4) [Sub Address] key
Touch this key to enter a sub-address and passcode 
for F-code transmission.
(5) Customized keys
The keys that appear here can be changed to show 
settings or functions that you prefer.
(6)  key
Touch this key to retrieve a destination using a search 
number.*
* 3-digit number assigned to a destination when it is stored.
(7) [Speaker] key / [Pause] key / [Space] key
Touch this key to dial using the speaker.
When entering a fax number to be dialled, the key 
changes to the [Pause] key. When entering a 
sub-address, the key changes to the [Space] key.(8) [Resend] key / [Next Address] key
The destinations of the most recent eight 
transmissions by Scan to E-mail, fax and/or Internet 
fax (including Direct SMTP addresses) are stored. To 
select one of these destinations, touch the desired 
destination. After a destination is selected, this key 
changes to the [Next Address] key.
(9) Image settings
Image settings (original size, exposure, resolution) 
can be selected.
(10)  key
This key appears when a special mode or 2-sided 
scanning is selected. Touch the key to display the 
selected special modes.
(11) [Special Modes] key
Touch this key to use a special mode.
(12)  key /   key /   key
When Hold Setting for Received Data Print or 
Received Data Image Check Setting is enabled in 
the system settings (administrator), this will appear 
when a fax is received.
 : Only Hold Setting for Received Data Print is 
enabled
 : Only Received Data Image Check Setting is 
enabled
 : Both settings are enabled
(13) This shows the currently selected fax reception 
mode and the amount of free memory remaining.
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend(7)
(8)
(9)
(1)
(2)
(3)
(4)
(12)
(5)
(6)(13)
(11)
(10)
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							61
SENDING A FAX
The basic procedure for sending faxes is explained below.
In fax mode, colour originals are sent as black and white images.
1Touch the [IMAGE SEND] key.
The base screen of fax mode appears.
If the fax screen does not appear, touch the [Fax] tab.
2Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
3Enter the fax number of the receiving fax 
machine and press the [BLACK & WHITE 
START] key.
In fax mode, the [COLOUR START] key cannot be used to 
send a fax.
OriginalTransmission result
Transmission
AutoAuto
Auto
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
USB Mem. ScanFaxInternet FaxPC Scan
Special Modes
Resolution
Exposure
OriginalScan:
Scan
Send:
Standard
Auto ReceptionFax Memory:100%
SpeakerReady to send.Resend
IMAGE SENDDOCUMENT
FILING COPY
The side to be scanned must be face up!
Cancel scanningCorrect a mistake
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							62
CHANGING THE SIZE OF A FAX
The size of the original and the transmission size can be specified before transmission.
This is convenient when faxing an original that is small and difficult to read.
The procedure for faxing both sides of an A4 original at A3 size is explained below.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Touch the [Original] key.
(2) Touch the [2-Sided Booklet] key.
This key is used to send a 2-sided original.
(3) Touch the [Send Size] key.
(4) Touch the desired send size key (example: 
A3).
(5) Touch the [OK] key.
(6) Touch the [OK] key.
The side to be scanned must be face up!
Auto
Auto
Auto
USB Mem. ScanFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
AutoAuto  A4Scan SizeSend Size100%
Fax/OriginalOK
2-Sided
Booklet2-Sided
Tablet
Image Orientation
Auto
Fax/Original
Manual
OK
Inch
ABB5RA5
A5R
B4
A4A3
A4RB5
216x343216x340
Manual
A3Auto  A4Scan SizeSend Size141%
Fax/OriginalOK
2-Sided
Booklet2-Sided
Tablet
Image Orientation
(1)
(3)
(5)
(6)
(2)
(4)
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							63
3Enter the fax number of the first destination.
4Press the [BLACK & WHITE START] key.
Correct a mistake
Cancel scanning
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							64
CHANGING THE EXPOSURE
The exposure can be changed as appropriate for the darkness or lightness of the original.
The following example explains how to darken light colours in an original to make the image clearer.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Touch the [Exposure] key.
(2) Touch the [Manual] key.
(3) Touch the   key to darken the exposure.
5 levels are available for the exposure. Darken light 
originals with the   key, and lighten dark originals 
with the   key.
(4) Touch the [OK] key.
3Enter the fax number of the receiving fax 
machine and press the [BLACK & WHITE 
START] key.
The side to be scanned must be face up!
Auto
Auto
Auto
USB Mem. ScanFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Fax/ExposureOK
Auto
Manual
153
(1)
(2)
(3)
(4)
Cancel scanningCorrect a mistake
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							65
CHANGING THE RESOLUTION
The resolution can be selected to match the characteristics of the original, such as text or photo, the size of the 
text, and the darkness of the image.
The following example explains how to set the resolution to [Fine] and [Half Tone] when sending an original with 
small text.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
(1) Touch the [Resolution] key.
(2) Touch the [Fine] key.
The resolution increases (producing a clearer image) in 
the following order: [Standard], [Fine], [Super Fine], 
[Ultra Fine].
(3) Touch the [Half Tone] key.
Select [Half Tone] for a photo or illustration with 
shading to further improve the image.
[Half Tone] cannot be selected when [Standard] is 
selected.
(4) Touch the [OK] key.
3Enter the fax number of the receiving fax 
machine and press the [BLACK & WHITE 
START] key.
The side to be scanned must be face up!
Auto
Auto
Auto
USB Mem. ScanFaxScan
Standard
Auto ReceptionFax Memory:100%
Internet FaxPC Scan
Scan:Send:A4
File
Quick File
Address Review
Direct TX
Sub Address
Address Book
Special Modes
Resolution
Exposure
Original
Fax/ResolutionOK
Standard
Super FineHalf Tone
Fine
Ultra Fine
(1)
(2)
(3)
(4)
Cancel scanningCorrect a mistake
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							66
STORING A FAX NUMBER
Storing an individual key
You can store fax numbers in one-touch keys.
Stored fax numbers can be retrieved quickly and easily.
If you frequently send faxes to the same group of fax machines, the 
numbers of those fax machines can be stored as a group (multiple fax 
numbers can be stored in one key).
1Press the [SYSTEM SETTINGS] key.
2Select settings in the touch panel.
(1) Touch the [Address Control] key.
(2) Touch the [Address Book] key.
(3) Touch the [Add New] key.
A Corp.
One-touch keysGroup key
SYSTEM
SETTINGS
System SettingsAddress Control
Address Book
Custom Index
Program
F-Code Memory Box
Back
Address Book
AAA AAACCC CCCEEE EEEGGG GGGIII III
BBB BBBDDD DDDFFF FFFHHH HHHJJJ JJJ
Index Switch
Sorting Order
All
21
Back
System SettingsAdmin PasswordExit
Total Count
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
Address ControlFax Data
Receive/Forward
USB-Device Check
Default SettingsList Print
(User)
Add NewSort Address
ABC
Search Number
Freq.ABCDEFGHIJKLMNOPQRSTUVWXYZetc.
(3)
(1)
(2)
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The items in the above step must be entered. For details on items entered, see 7. SYSTEM SETTINGS in the 
Operation Guide.
When sending the same document or image to multiple destinations, it is convenient to store a destination group. 
For details on storing groups, see 7. SYSTEM SETTINGS in the Operation Guide.
Select settings in the touch panel. (Continued)
(4) Select [Fax] from the Address Type select 
box.
(5) Touch the Address Name text box.
A text entry screen appears. Enter the name of the 
destination.
(6) Touch the Initial text box.
A text entry screen appears. Enter search characters 
for the destination.
(7) Touch the scroll bar to move the screen.
(8) Touch the Fax Number text box.
A text entry screen appears. Enter the fax number that 
you wish to store.
(9) Touch the [OK] key.
CancelSystem SettingsAddress Control
System SettingsAddress Control
Address Type:
Address Name
(Required):Search Number:
Initial (Optional):Key Name:Custom Index:
Register this Address to be added to the [Frequent Use] index.
Register this Address to be added to the [Frequent Use] index.
Fax
1
KKKK KKK
User 1
(1-999)
OK
CancelOK
Fax Number (Required):
Transmission Mode:33.6 kbps
0123456789
NoneTransmission Speed:Transmission Mode:
(7)
(4)
(8)
(9)
(6)
(5)
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							68
FORWARDING RECEIVED FAXES
(Fax Data Forward)
When the machine cannot print because it is out of paper or out of toner, received faxes can be forwarded to 
another fax machine.
To use this function, the fax number of the destination machine must be stored in Set the Telephone Number for 
Data Forwarding in the system settings (administrator).
1Press the [SYSTEM SETTINGS] key.
2Select settings in the touch panel.
(1) Touch the [Fax Data Receive/Forward] key.
(2) Touch the [Fax Settings] key.
(3) Touch the [Execute] key in Forward Received 
Data.
(4) Touch the [OK] key.
SYSTEM
SETTINGS
Fax Settings
I-Fax Settings
System SettingsFax Data Receive/ForwardBack
Multiple Set PrintStaple
Receive Setting:Auto Reception
Forward Received Data:
System SettingsFax SettingsOKCancel
Execute
OKCancel
Transfer the received data to another device?
System SettingsAdmin PasswordExit
Total Count
Paper Tray
Settings
Printer Condition
SettingsDocument Filing
Control
Address ControlFax Data
Receive/Forward
USB-Device Check
Default SettingsList Print
(User)
(2)
(3)
(4)
(1)
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