Sharp MX 2600N User Manual

							99
APPENDING INFORMATION WHEN 
STORING A FILE (File)
As an example, the procedure for using File while copying is explained below. Unlike Quick File, a file name, 
user name, and folder can be specified when saving a file.
1Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
2Select settings in the touch panel.
Select settings in the same way as when making a regular 
copy.
(1) Touch the [File] key.
(2) Touch the [User Name] key.
(3) Touch the [Name 1] key.
(4) Touch the [OK] key.
(5) Touch the [File Name] key.
A text entry screen appears. Enter a file name.
(6) Touch the [Stored to:] key.
The side to be scanned must be face up!
File InformationOKCancel
Confidential
User Name User Unknown
Copy_04042010_112030
Main Folder
File Name
Stored to:
Password
User NameCancelOK
618
ABC
User
Name 1Name 3Name 5Name 7Name 9Name 11
Name 2Name 4Name 6Name 8Name 10Name 12
12
AllABCDEFGHIJKLQRSTUMNOPVWXYZetc.
12
File InformationOKCancel
Confidential
User Name Name 1
file-01
Main Folder
File Name
Stored to:
Password
Colour Mode
Plain
Copy Ratio100%
A4
A4
1.A4R2.B43.A34.
OriginalPaper SelectAuto
A4
PlainAuto
Full Colour
ExposureAuto
A4
Special Modes
2-Sided Copy
Output
File
Quick File
(6)
(5)
(4)
(2)
(3)
(1)
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							100
Select settings in the touch panel. (Continued)
(7) Touch the [User 1] key.
(8) Touch the [OK] key.
(9) Touch the [OK] key.
3Set the number of copies and then press the 
[COLOUR START] key or the [BLACK & WHITE 
START] key.
The file is stored on the hard drive at the same time as the 
copy is made.
Main Folder
User 1User 3User 5User 7User 9
User 2User 4User 6User 8User 10
OKStored to:
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
File InformationOKCancel
Confidential
User Name Name 1
file-01
User 1
File Name
Stored to:
Password
(9)
(8)
(7)
Cancel copyingCorrect setsCancel scanning
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							101
SAVING A DOCUMENT ONLY 
(Scan to HDD)
You can save a document without performing a copy, print, or send job.
The procedure for storing a document in the main folder is explained below.
1Touch the [DOCUMENT FILING] key.
The base screen of document filing mode appears.
2Place the originals.
When using the document glass, place the original with the 
side to be scanned face down.
3Touch the [Scan to HDD] tab.
The Scan to HDD base screen appears.
To specify a user name, file name, and folder, touch the [File 
Information] key.
4Press the [COLOUR START] key or [BLACK & 
WHITE START] key.
File RetrieveScan to HDDHDD StatusEx Data Access
Main Folder
User 1User 3User 5User 7User 9
User 2User 4User 6User 8User 10
Quick File Folder
SearchFolder Select
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
IMAGE SENDDOCUMENT
FILING COPY
The side to be scanned must be face up!
File RetrieveScan to HDDHDD StatusEx Data Access
Main Folder
User 1User 3User 5User 7User 9
User 2User 4User 6User 8User 10
Quick File Folder
SearchFolder Select
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
File RetrieveScan to HDDHDD StatusEx Data AccessFile
InformationOriginal
Exposure
Resolution
Comp. Ratio
Colour Mode
Special Modes
Scan:
200X200dpi
Medium
AutoStore:Auto
Auto
AutoMono2
A4
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							102
PRINTING A SAVED FILE
You can retrieve a file stored by document filing and print or transmit the file.
This section explains how to retrieve and print a file stored in the main folder.
Select the file and print it.
(1) Touch the [DOCUMENT FILING] key.
(2) Touch the [Main Folder] key.
(3) Touch the key of the file that you wish to 
retrieve.
Touch the [Switch Display] key to display the switch 
display screen. Touch the [Thumbnail] key in the switch 
display screen to display thumbnail images in the file 
keys.
(4) Touch the [Print] key.
Touch the [Image Check] key to check the content of a 
file.
(5) Touch the [Print and Save the Data] key.
When [Print and Save the Data] is selected, the file is 
saved after printing.
To delete the file after printing it, select [Print and 
Delete the Data].
File RetrieveScan to HDDHDD StatusEx Data Access
Main Folder
User 1User 3User 5User 7User 9
User 2User 4User 6User 8User 10
Quick File Folder
SearchFolder Select
12
All FoldersABCDEFGHIJKLMNOPQRSTUVWXYZ
IMAGE SENDDOCUMENT
FILING COPY
Main Folder
File Name
file-01Name 104/04/2010
file-02Name 204/04/2010
file-03Name 304/04/2010
file-04Name 404/04/2010
file-05Name 504/04/2010
User Name Date
Switch DisplayAll Files
12
BackSearch
Multi-File Print
File RetrieveScan to HDDHDD StatusEx Data Access
Job SettingsCancel
file-01Name 1A4F. Colour
PrintSendImage CheckProperty
Change
MoveDeleteDetail
Select the job.
Output
2-Sided
Special Modes
Paper SelectAuto
file-01Name 1A4F. Colour
Job Settings / PrintCancel
B/W Print
Number of Prints
1(1~999)Print and Delete the Data
Print and Save the Data
(3)
(4)
(5)
(1)
(2)
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							System settingsSystem settings
103
The system settings let you adjust the operation of the machine to suit the 
needs of your workplace. This section briefly introduces several of the 
system settings.
For detailed explanations of the system settings, see 7. SYSTEM 
SETTINGS in the Operation Guide.
XSYSTEM SETTINGS  . . . . . . . . . . . . . . . . . . . . . . . . . . . 104
XSYSTEM SETTINGS MENU. . . . . . . . . . . . . . . . . . . . . . 106
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							104
SYSTEM SETTINGS
The date and time can be set, fax and scan destinations can be stored, document filing folders can be created, 
and various other settings related to the operation of the machine can be configured in the system settings 
screen.
The procedure for opening the system settings screen and the items in the screen are explained below.
For detailed explanations of the system settings, see 7. SYSTEM SETTINGS in the Operation Guide.
Displaying the system settings screen
What you can do in the system settings
Press the [SYSTEM SETTINGS] key.
The system settings screen will appear.
The keys that appear will vary depending on what peripheral 
devices are installed.
SettingsDescription
Total CountThis displays the total number of pages printed by job type such as copy jobs 
and print jobs.
Default SettingsThis lets you set the clock and change the software keyboard used for text 
entry.
List Print (User)This lets you print lists showing the machine status and settings.
Paper Tray SettingsThis is used to set the type and size of paper used in each tray, and to store 
new paper types.
Address ControlDestinations for the image send function can be stored in one-touch keys, and 
settings can be stored in program keys.
Fax Data Receive/ForwardThis is used to configure settings for receiving faxes and Internet faxes, and 
settings for forwarding received faxes and Internet faxes.
Printer Condition SettingsThis is used to configure settings for printing without using the printer driver 
and settings for the printer function.
Document Filing ControlThis is used to store, edit, and delete custom folders for the document filing 
function.
USB-Device CheckThis is used to check the connection status of a USB device.
System SettingsAdmin PasswordExit
Paper Tray
Settings
Default SettingsList Print
(User)Total Count
Address ControlFax Data
Receive/Forward
Printer Condition
SettingsDocument Filing
ControlUSB-Device Check
SYSTEM
SETTINGS
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							105
System settings (administrator)
The system settings (administrator)* are system settings that can only be configured by the administrator of the 
machine. To configure these settings, the administrator password must be entered.
However, when user authentication is enabled, users who log in with certain user rights may be able to configure 
these settings without entering the administrator password. Check with your administrator.
* Although the manuals for the machine indicate system settings that require administrator rights as system 
settings (administrator), this is only for convenience in explaining the settings. The word administrator does 
not appear in the touch panel or elsewhere on the machine.
For the items of the system settings (administrator), see 7. SYSTEM SETTINGS in the Operation Guide. (You 
can also refer to the SYSTEM SETTINGS MENU on the next page.)
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							106
SYSTEM SETTINGS MENU
Total CountSystem Settings
Entering Administrators Password
Keyboard Select Clock AdjustDevice Count Job Count
All Custom Setting List Printer Test Page Sending Address List Document Filing Folder List
Tray Settings Paper Type Registration Auto Tray Switching
Custom Size Registration (Bypass)
Address Book Custom Index Program F-Code Memory Box
Fax Settings I-Fax Settings
Printer Default Settings
Amend User Information
User Authentication Setting
Other Settings
Toner Save Mode Auto Power Shut-Off Auto Power Shut-Off Timer Preheat Mode Setting 
Other Settings
MFP Display Pattern Setting
Preview Setting
Remote Operation Settings
Other Settings
Original Size Detector Setting
Disabling of Devices
Initial Status Settings
Other Settings
Default Settings Colour Adjustments Fusing Control Settings
Interface Settings
Auto Colour CalibrationPort Switching Method IPv4 Settings 
IPv6 SettingsEnable TCP/IP
Enable NetWareEnable EtherTalk
Enable NetBEUI Reset the NIC
Ping Command
Prohibit Notice Page Printing
Prohibit Test Page Printing
A4/Letter Size Auto Change
Hexadecimal Dump Mode 
I/O Timeout 
Enable USB Port
USB Port Emulation Switching
Enable Network Port 
Network Port Emulation Switching
Print Density Level
CMYK Exposure Adjustment
Bypass Tray SettingsJob Spool Queuing User List 
Page Limit Group List 
Authority Group List 
User Count PCL Settings 
PostScript SettingsCopies 
Orientation 
Default Paper Size
Default Output Tray
Default Paper Type
Actions when the Limit of Pages 
for Output Jobs The Number of User Name 
Displayed Setting 
A Warning when Login Fails
Disabling of Printing by Invalid User
Keys Touch Sound 
Auto Clear Setting 
Message Time Setting
Display Language Setting
Original Feeding Mode 
Saddle Stitch Position Adjust
Auto Paper Selection SettingTandem Connection Setting 
Detect Standard in Auto Colour Mode
Registration Adjustment
Optimization of a Hard Disk
Clear All Job Log Data
Disabling of Document Feeder 
Disabling of Duplex 
Disabling of Large Capacity Cassette
Disabling of Optional Paper Drawer
Copy Exposure Adjustment 
Rotation Copy Setting
Add or Change Extra Preset Ratios
Setting a Maximum Number of Copies 
Initial Margin Shift Setting 
Erase Width Adjustment
Disabling of Job Priority Operation 
Disabling of Bypass Printing 
Key Operation Setting
Disabling of Clock Adjustment
Disabling of Tray Settings
Disabling of Finisher 
Disabling of Offset
Disabling of Stapler
Card Shot Settings 
Automatic Saddle Stitch 
Initial Tab Copy Setting
Disabling Deletion of Job Programs 
Disabling of Bypass-Tray in Duplex Copy
Disabling of Auto Paper SelectionDisabling of Covers/Inserts Mode
 
Initial Original Count Setting
Disabling of Punch 
Disabling of Colour Mode
Auto Selection Setting of Tray that is 
Supplied the Paper 
B/W 600dpi x 600dpi Scanning 
Mode for Document Feeder
 B/W Quick Scan from Document Glass
Automatically print stored jobs 
after login
Default Network Authentication  
Server Setting 
Display Usage Status after Login
User Information Print 
Initial Resolution Setting
Disable Blank Page Print
Line Thickness 
2-Sided Print
Colour ModeN-Up Print
Fit To Page
Output 
Quick File Default Settings
List Print (User)
Paper Tray Settings
Address Control
Fax Data Receive/Forward
Printer Condition Settings
Document Filing Control
USB-Device Check
User Control
User Control
Energy Save
Operation Settings
Device Control 
Copy Function Settings
Network Settings
Printer Settings
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							107
Image Send Settings
Operation Settings Other Settings
Default Display Settings 
Address Book Default Selection
Initial Resolution Setting 
Default Exposure Settings
Must Input Next Address Key at 
Broadcast Setting
Scan Complete Sound Setting The Number of File Name/Subject/Body 
Keys Displayed Setting
The Number of Direct Address Keys 
Displayed Setting
Disable Switching of Display Order
Hold Setting for Received Data Print
Default Verification Stamp
Erase Width Adjustment
Default Sender Set 
Default Colour Mode Settings 
Initial File Format Setting
Compression Mode at Broadcasting Maximum Size of E-mail 
Attachments (E-mail) 
Maximum Size of Data Attachments 
(FTP/Desktop/Network Folder)
Bcc Setting
Disable Scan Function 
Pre-Setting Mail Signature
Auto Wake Up Print 
Compression Setting
Speaker Volume Setting
Original Print on Transaction Report
Transaction Report Print Select Setting
Activity Report Print Select Setting
Body Text Print Select Setting 
Pre-Setting Mail Signature
Recall in Case of Line BusyRecall in Case of Communication 
ErrorI-Fax Reception Report On/Off Setting I-Fax Reception Report Request 
Timeout Setting 
Number of Resend Times at 
Reception ErrorMaximum Size of E-mail Attachments 
Rotation Sending Setting 
Printing Page Number at Receiver
Auto Receive Reduce Setting
Duplex Reception Setting
Set Address for Data Forwarding
Letter Size RX Reduce Print
Receiving Date & Time Print
A3 RX Reduce
POP3 Communication Timeout Setting
Reception Check Interval Setting 
I-Fax Output Setting
Distinctive Ring Detection
  
Auto Reduction Sending Setting 
Rotation Sending Setting 
Quick On Line SendingPrinting Page Number at Receiver 
Date/Own Number Print Position Setting 
Recall in Case of Line Busy
Recall in Case of Communication Error
Number of Calls in Auto ReceptionSwitching from Manual to 
Automatic Reception 
Duplex Reception Setting
Auto Receive Reduce Setting
Print Style Setting  Set the Telephone Number for 
Data Forwarding
Letter Size RX Reduce Print
Receiving Date & Time Print
Disable Stamp for Reprinting
Batch Print Settings
Erase Width Adjustment
Card Shot Settings Default Mode Settings 
Sort Method Setting 
Administrator Authority Setting 
Delete All Quick Files
Default Colour Mode Settings
Default Exposure Settings 
Initial Resolution Settings 
Colour Data Compression Ratio Setting
Scan Complete Sound Setting
Default Output TrayA3 RX Reduce
Fax Output Settings Dial Mode Setting 
Auto Wake Up Print 
Pause Time Setting 
Fax Dest. Confirmation Mode 
Speaker Settings
Remote Reception Number Setting 
Original Print on Transaction Report Transaction Report Print Select 
Setting 
Activity Report Print Select Setting 
ECM
Settings to Disable RegistrationDisable Registering Destination 
from Operation Panel
Disable Registering Destination 
on Web PageDisable Registration of Program
Disable Registration of Memory Box
Disable Destination Registration
Using Global Address Search
Disable Registration Using 
Network Scanner Tool
Disable [Resend] on Image Send ModeDisable Direct Entry
Disable Selection from Address BookDisable PC-I-Fax Transmission
Disable PC-Fax TransmissionSettings to Disable Transmission
Own Name and Destination Set
Other Settings
Default Address Setting
I-Fax Default Settings
I-Fax Send Settings
I-Fax Receive Settings
Allow/Reject Mail or Domain 
Name Setting
Fax Default Settings
Fax Send Settings
Fax Receive Settings
Allow/Reject Number Setting
Fax Polling Security
Other Settings
SSL Settings IPsec Settings IEEE802.1X SettingData Receive/Forward List
Metadata Set List Web Settings List
Storage Backup Device Cloning
Restore Factory Defaults
Store Current ConfigurationRestore Configuration Document Output Options 
Automatic Deletion of File Settings
Administrator Settings List 
Image Sending Activity Report
Scan Settings
I-Fax Settings
Fax Settings
Document Filing Settings
List Print (Administrator)
Security Settings
Enable/Disable Settings
Change Administrator Password
Product Key
Data Backup
Storing/Callling of System Settings
External Account Setting USB Driver SettingsAnimation Play Speed SettingSharp OSA Settings
* This menu shows the overall structure of the 
system settings. For detailed setting items, see 
7. SYSTEM SETTINGS in the Operation 
Guide.
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