Ricoh Aficio 3025 User Manual

							Using the Document Server
39
3
To register or change a user name
APress [Scan Original].
The Scan Original display appears.
BPress [User Name].
If user names are already registered,
the Change User Name display ap-
pears. To use an unregistered user
name,
 press [Non-programmed
Name].
When no user name are registered
in the Address Book, the User
Name entry display appears.
Reference
p.74 “Authentication Informa-
tion”
When using a registered user 
name in the Address Book
ASelect a registered user name
from the list, and then press
[OK].
To change your user name to an
unregistered user name, pro-
ceed to the next step.
Reference
p.74 “Registering a New
User Code”
When using an unregistered user 
name in the Address Book
ATo enter an unregistered user
name, press [Non-programmed
Name]. 
BEnter a new user name, and
then press [OK].
Reference
p.149 “Entering Text”
When no user name has been 
registered in the Address Book
AEnter a new user name, and
then press [OK].
Reference
p.149 “Entering Text”
To change a file name
APress [Scan Original].
The Scan Original display appears.
BPress [File Name].
The Change File Name display ap-
pears.
CPress [Delete All] to delete the old
file name.
Note
❒You can also use [Backspace] to
delete unnecessary characters.
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							Document Server
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DEnter a new file name, and then
press [OK].
Note
❒Up to 20 characters can be en-
tered as a file name. Note that
only 16 characters of each file
name appear in the document
list.
Reference
p.149 “Entering Text”
To set or change a password
APress [Scan Original].
The Scan Original display appears.
BPress [Password].
CEnter a password using the
number keys (four-to eight-dig-
its), and then press the {#} key.
DReenter the password (four dig-
its) for verification, and then
press the {#} key.
EPress [OK].
Changing a Stored 
Documents File Name, User 
Name, or Password
APress the {Document Server} key.
BSelect the document with the user
name, file name, or password you
want to change.
Note
❒If a password is already set for
the document, enter that pass-
word, and then press [OK].
CPress [File Management].
DPress [Change User Name], [Change
File Name], or [Change Password].
EEnter the new user name, file
name, or password using the let-
ter keys or number keys, and then
press [OK].
Reference
p.39 “To register or change a
user name”
p.39 “To change a file name”
p.40 “To set or change a pass-
word”
FPress [OK].
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							Using the Document Server
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Searching for Stored 
Documents
You can use either [Search by File
Name] or [Search by User Name] to
search for documents stored in the
Document Server. You can also list
stored documents in a preferred or-
der.
Note
❒If you install DeskTopBinder Pro-
fessional or DeskTopBinder Lite
on your computer, you can search
for and rearrange documents us-
ing your computer.
Reference
Manuals for DeskTopBinder Pro-
fessional/Lite or Help
To search by file name
APress the {Document Server} key.
BPress [Search by File Name].
CEnter the file name using the let-
ter keys, and then press [OK].
Only files beginning with the
name entered appear in the Select
Files to Print display.
Reference
p.149 “Entering Text”.
Note
❒To display all files stored in the
Document Server, press [File
List].
To search by user name
APress the {Document Server} key.
BPress [Search by User Name].
CTo specify a registered user name,
select the user name from the dis-
played list, and then press [OK].
Note
❒To specify an unregistered user
name, follow the procedure be-
low.
DTo specify an unregistered user
name, press [Non-programmed
Name]. Enter a user name, and
then press [OK].
Reference
p.149 “Entering Text”
EPress [OK].
Only files beginning with the
name entered appear in the Select
Files to Print display.
Note
❒To display all files stored in the
Document Server, press [File
List].
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							Document Server
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Checking the Details of Stored 
Documents
ASelect a document to display its
detailed information.
Note
❒If a password is already set for
the document, enter that pass-
word, and then press [OK].
BPress [Detail].
Detailed information about the
document appears.
Note
❒If you selected several docu-
ments, use [U] and [T] to view
the details of each.
❒Press [OK]. The Select Files to
Print display reappears.
Printing Stored Documents
Note
❒You can print stored documents
from a network computer using a
Web Image Monitor. For details
about how to start the Web Image
Monitor, see Network Guide.
ASelect a document you want to
print.
Note
❒If a password is already set for
the document, enter that pass-
word,and then press [OK].
❒You can search for a document
using [Search by User Name] or
[Search by File Name]. Seep.41
“Searching for Stored Docu-
ments” .
❒You can sort document names
in the list by user name, file
name or date. To sort docu-
ments, press [User Name], [File
Name] or [Date].
❒If you cannot determine the
contents of a document by its
file name, you can print only the
first page of the document for
checking purposes. See p.44
“Printing first page”.
❒To cancel a selection, press the
highlighted document again.
BTo print multiple documents, re-
peat step 
A in the order that you
want to print.
Note
❒You can select up to 30 docu-
ments.
❒If sizes or resolutions of selected
documents are not the same, the
documents may not be printed.
❒If you wish to change the order
for printing, cancel the selec-
tion, and reselect in the desired
order.
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							Using the Document Server
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❒If you press the {Clear Modes}
key, selection of all documents
will be canceled.
❒If you press [Printg Odr], the doc-
uments will be displayed in the
order of printing.
CIf you need to change print set-
tings, press [Print Settings].
The Print Settings display appears.
User names, file names, and print
order of documents appear.
Note
❒Print settings made for printing
in copier or printer function re-
main after printing and applied
to the next job. Print settings
made in facsimile mode, how-
ever, do not remain.
❒If you select multiple docu-
ments, print settings remain ap-
plied to the first document, but
not to other documents.
❒Print setting items are listed be-
low. For details about print re-
sults of each setting, see Copy
Reference.
❖Binding format
 2 Sided Copy Top to Top
 2 Sided Copy Top to Bot-
tom
Booklet
 Magazine
❖Cover handling
 Cover/Slip sheet
 Edit/Stamp
❖Finish
Sort
Stack
Staple
❒If you print more than one set
using the Sort function, you can
check the print result by print-
ing out only the first set. See
p.44 “Sample copy”.
❒When multiple documents are
printed at the same time, you
can combine them into a single
set by adjusting the print order. 
❒When multiple documents are
printed at the same time, print
settings made for the document
printed first are applied to all
other documents.
❒If you select multiple files, you
can check file names or print or-
der selected in step A by scroll-
ing the list using [T] and [U].
❒Press [Select File] to return to the
Select Files to Print display.
❒Booklet, Magazine, and
Stamp cannot be set for docu-
ments saved in facsimile mode.
❒Booklet and Magazine can-
not be set for documents saved
under multiple functions.
DEnter the required number of
prints using the number keys.
Note
❒Up to 999 can be entered.
EPress the {Start} key.
Printing starts.
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							Document Server
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To stop printing
APress the {Clear/Stop} key.
BPress [Stop].
Changing the number of copies 
during printing
Limitation
❒The number of copies can only be
changed when the Sort function is
selected in the print settings.
APress the {Clear/Stop} key.
BPress [Change Quantity].
CEnter a new number of copies us-
ing the number key.
DPress the {#} key.
EPress [Continue].
Printing restarts.
Sample copy
If you print multiple sets using the
Sort function, you can check the print
order or print settings are correct by
printing only the first set using the
{Sample Copy} key.
Limitation
❒This function can only be used
when the Sort function is selected.
ASelect the document.
Note
❒If a password is already set for
the document, enter that pass-
word, and then press [OK].
❒You can search for the docu-
ment by using [Search by User
Name] or [Search by File Name] at
the left top of the display. See
p.41 “Searching for Stored Doc-
uments”.
❒You can sort document names
in the list by user name, file
name, or date. To sort docu-
ments, press [User Name], [File
Name], or [Date].
❒To cancel a document selection,
press it again.
BPress the {Sample Copy} key.
The first set prints out.
CIf the sample is acceptable, press
[Print].
Note
❒Press [Suspend] to cancel print-
ing and return to the Print Set-
tings menu to change settings.
Printing first page
You can print the first page of the doc-
ument selected in the Select Files to
Print display to check its content.
If more than one document selected,
the first page of each is printed.
ASelect the document.
Note
❒If a password is already set for
the document, enter that pass-
word, and then press [OK].
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							Using the Document Server
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❒You can search for the docu-
ment by using [Search by User
Name] or [Search by File Name] at
the left top of the display. See
p.41 “Searching for Stored Doc-
uments”.
❒You can sort document names
in the list by user name, file
name, or date. To sort docu-
ments, press [User Name], [File
Name], or [Date].
❒To cancel a document selection,
press it again.
BPress [Print 1st Page].
CPress the {Start} key.
Deleting Stored Documents
Important
❒You can store up to 3,000 docu-
ments in the Document Server. No
more documents can be stored
when the total is 3,000. You should
delete unnecessary documents to
increase available memory.
Note
❒You can delete all stored docu-
ments at once with User Tools. See
p.67 “Delete All Files in Document
Server”.
❒You can delete stored documents
from a network computer using
the Web Image Monitor. For de-
tails about how to start the Web
Image Monitor, see Network Guide.
APress the {Document Server} key.
BSelect the document to delete.
Note
❒If a password is already set for
the document, enter that pass-
word, and then press [OK].
❒You can delete multiple docu-
ments at once.
❒You can search for a document
by using [Search by User Name] or
[Search by File Name] at the left
top of the display. See p.41
“Searching for Stored Docu-
ments”.
❒You can sort document names
in the list by the user name, file
name, or date. To sort docu-
ments, press [User Name], [File
Name], or [Date].
❒If you cannot find the document
by name, you can print the first
page of a document to check its
contents. See p.44 “Printing first
page”.
❒Press the selected line again to
cancel the print job.
CPress [Delete File].
DPress [Delete] to delete the docu-
ment.
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							Document Server
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Viewing Stored Documents 
Using a Web Image Monitor
Reference
The Web Image Monitors Help
AStart a Web Image Monitor.
BEnter “http:// (IP address of this
machine) /” in the [Address] box.
The top page appears on the Web
Image Monitor.
CClick [Document Server].
The [Document Server File List] ap-
pears.
Note
❒To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
DClick the properties button of the
document you want to check.
Information about that document
appears.
ECheck the documents content.
Note
❒To enlarge the document pre-
view, click [Enlarge Image].
Downloading Stored 
Documents
Note
❒File Format Converter is required
when downloading documents
stored in copier or printer mode.
AStart a Web Image Monitor.
BEnter “http:// (IP address of this
machine) /” in the [Address] box.
The top page appears on the Web
Image Monitor.
CClick [Document Server].
The [Document Server File List] ap-
pears.
Note
❒To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
DClick the properties button of the
document you want to download.
ESelect [PDF] or [Multi-page TIFF] in
the [File format] list.
Note
❒[Multi-page TIFF] is available when
file format converter is in-
stalled.
❒[Multi-page TIFF] cannot be select-
ed for documents stored in cop-
ier or printer mode.
FClick [Download].
GClick [OK].
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							Settings for the Document Server
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3 Settings for the Document Server
❖Copier/Document Server Features (See General Features P4/4, Copy Refer-
ence.)
❖System Settings (See p.53 “General Features”, p.56 “Tray Paper Settings”, p.59
“Timer Settings”, and p.62 “Administrator Tools”.)
Items Default 
General Features
Document Server Storage Key:F12 Sided Original Top to Top
Document Server Storage Key:F21 Sided→1 Sided Combine
Document Server Storage Key:F31 Sided→1 Sided Combine: 4 
originals
Document Server Storage Key:F41 Sided→1 Sided Combine: 8 
originals
Document Server Storage Key:F5Create Margin
Items Default 
General Features Warm Up NoticeOn
Copy Count DisplayUp
Output: Document ServerInternal Tray 1
Tray Paper Settings Paper Tray Priority: CopierTray 1
Cover Sheet TrayOff
Slip Sheet TrayOff
Timer Settings Copier/Document Server 
Auto Reset Timer60 seconds
Administrator Tools
Auto Delete File in Document 
ServerYes After 3 day(s)
Delete All Files in Document 
Server--
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							Document Server
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