Ricoh Aficio 3025 User Manual

							Registering Folders
99
5
Note
❒If you have set Connection
Type to [NDS], enter the user
name followed by the name of
the context where the user ob-
ject is located. If the user name
is “user” and the context name
is “context”, enter “user.con-
text”
Reference
p.149 “Entering Text”
JPress [Change] under Login Pass-
word.
KEnter the password, and then press
[OK].
Limitation
❒You can enter up to 64 charac-
ters for the password.
LEnter the password again to con-
firm, and then press [OK].
MPress [Folder].
NPress [NCP].
OSelect Connection Type.
If you want to specify a folder in an
NDS tree, press [NDS]. If you want
to specify a folder on a NetWare
server, press [Bindery].
PSpecify the folder.
Note
❒To specify a folder, you can ei-
ther enter the path manually or
locate the folder by browsing
the network.
Reference
p.99 “To locate the folder manu-
ally”
p.100 “Using Browse Network
to locate the folder”
To locate the folder manually
APress [Change] under Path.
BEnter the path where the folder
is located.
Note
❒If you set Connection Type
to [NDS], and if the NDS tree
name is tree, the name of
the context including the vol-
ume is context, the volume
name is volume and the
folder name is folder, then
the path will be \	ree\vol-
ume.context\folder.
❒If you set Connection Type
to [Bindery], and if the Net-
Ware server name is server,
the volume name is volume
and the folder name is fold-
er, then the path will be
\\server\volume\folder.
❒You can enter a path using
up to 128 characters.
CPress [OK]
DPress [Connection Test] to check
the path is set correctly.
EPress [OK].
Note
❒If the connection test fails,
check the settings, and then
try again.
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							Registering Addresses and Users for Facsimile/Scanner Functions
100
5
Using Browse Network to locate 
the folder
APress [Browse Network].
If you have set Connection
Type to [NDS], a list of items in
the NDS tree appears.
If you have set Connection
Type to [Bindery], a list of items
on the NetWare server appears.
Note
❒Only the folders you are al-
lowed to access appear in
[Browse Network].
❒If the languages used on the
machine and the destination
you want to view differ, the
items in the list may not ap-
pear correctly.
❒Up to 100 items can be dis-
played in the list.
BSearch for the destination fold-
er in the NDS tree or NetWare
server.
Note
❒You can press [Up One Level]
to switch between levels.
CSelect the folder you want to
register.
DPress [OK].
QPress [OK].
RPress [Exit].
SPress the {User Tools / Counter} key.
Changing a registered folder
APress the{User Tools/Counter}key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the user of the registered
folder you want to change.
Press the name key, or enter the
registered number using the
number keys
Note
❒If you press  , you can search
for a user by the registered
name, user code, fax number,
folder name, e-mail address, or
IP-Fax destination.
❒To change the name, key dis-
play, and title, see p.73 “Chang-
ing a Registered Name”.
FPress [Folder].
GSelect the items you want to
change.
To change the protocol
APress [SMB] or [FTP].
BA confirmation message ap-
pears. Press [Yes].
Note
❒Changing the protocol will
clear all settings made under
the previous protocol.
CEnter each item again.
Reference
p.91 “To register an SMB
folder”.
p.95 “To register an FTP fold-
er”.
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							Registering Folders
101
5
Changing items under NCP
ASelect Connection Type.
BPress [Change] under Path.
CEnter the new path where the
folder is located, and then
press [OK].
Note
❒You can also use Browse Net-
work to specify a new folder.
For details, see p.100 “Using
Browse Network to locate
the folder”.
HPress [Connection Test] to check the
path is set correctly.
IPress [Exit].
Note
❒If the connection test fails, check
the settings, and then try again.
JPress [OK].
KPress [Exit].
LPress the{User Tools / Counter}key.
To delete the registered folder
Note
❒To delete a name entirely, see p.73
“Deleting a Registered Name”.
APress the{User Tools/Counter}key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect a user of the folder you
want to delete.
Press the name key, or enter the
registered number using the
number keys.
FPress [Folder].
GPress the protocol which is not
currently selected.
A confirmation message appears.
HPress [Yes].
IPress [OK].
JPress [Exit].
KPress the {User Tools / Counter} key.
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							Registering Addresses and Users for Facsimile/Scanner Functions
102
5Registering Names to a Group
You can register names to a group to
enable easy management of e-mail
addresses and folders for each group.
To add names to a group, the groups
must be registered beforehand.
Note
❒You can register up to 100 groups.
❒When using Scan to Folder func-
tion, you cannot send scan files to a
group with over 50 folders regis-
tered.
❒You can set a protection code to
prevent unauthorized access to the
folders registered in a group. For
details, see p.107 “Registering a
Protection Code”.
Registering a New Group
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
EPress [New Program].
FPress [Change] under Group Name.
GEnter the group name, and then
press [OK].
The Key Display name is set auto-
matically.
Reference
p.149 “Entering Text”
HPress the title key under Select Ti-
tle, if necessary. 
Note
❒The keys you can select are as
follows:
[Freq.]… Added to the page
that is displayed first.
[AB], [CD], [EF], [GH], [IJK],
[LMN], [OPQ], [RST], [UVW],
[XYZ], [1] to [10]… Added to
the list of items in the select-
ed title.
❒You can select [Freq.] and one
more page for each title.
IWhen you want to change the key
display, press [Change] under Key
Display. Enter the key display,
and then press [OK].
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
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							Registering Names to a Group
103
5
Registering Names to a Group
You can put names that have been
registered in the Address Book into a
group.
When registering new names, you
can also register groups at the same
time.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name to register in a
group.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press  , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
FPress [Add to Group].
GSelect a group to which you want
to add the name to.
Note
❒If you press  , you can search
for a group by entering the
group name.The group key that you have se-
lected becomes highlighted, and
the name is added to it.
To remove the name, click the
highlighted group again.
HPress [OK].
IPress [Exit].
JPress the {User Tools/Counter} key.
Displaying Names Registered 
in Groups
You can check the names or groups
registered in each group.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
ESelect the group where the mem-
bers you want to check is regis-
tered.
FPress [Programd. User/Group].
All the names registered will be
displayed.
GPress [OK].
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							Registering Addresses and Users for Facsimile/Scanner Functions
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5
HPress [Exit].
IPress the {User Tools/Counter} key.
Removing a Name from a 
Group
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name to remove from a
group.
Press the name key, or enter the
registered number using the
number keys.
FPress [Add to Group].
GSelect the group from which you
want to remove the name.
Note
❒Highlighted keys indicate groups
in which the name has been reg-
istered.
The name is removed from the
group.
HPress [OK].
IPress [Exit].
JPress the {User Tools/Counter} key.
Changing a Group Name
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
EPress the group key you want to
change.
FEnter the items.
To change the group name and 
key display
APress [Change] under Group
Name or Key Display.
BEnter the new group name or
key display, and then press
[OK].
To change the title
APress the title key under Select
Title.
To change the registration 
number
APress [Change] under Registra-
tion No..
BEnter the new registration
number using the number keys.
CPress [#].
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							Registering Names to a Group
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5
GPress [OK].
HPress [Exit].
IPress the {User Tools/Counter} key.
Deleting a Group
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
EPress [Delete].
FPress a group key you want to de-
lete.
GPress [Yes].
HPress [Exit].
IPress the {User Tools/Counter} key.
Adding a Group to Another 
Group
You can add a group to another
group.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
ESelect the group that you want to
put into another group.
Press the group key, or enter the
registered number using the
number keys.
FPress [Add to Group].
GSelect the group which you want
to add to.
The group key that you have se-
lected becomes highlighted, and
the group is added to it.
HPress [OK].
IPress [Exit].
JPress the {User Tools/Counter} key.
Deleting a Group within a 
Group
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
EWithin the group you want to de-
lete.
Press the group key, or enter the
registered number during the
number keys.
FPress [Add to Group].
The keys of groups in which the
group is registered appear high-
lighted.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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5
GSelect the group that you want to
delete from.
HPress [OK].
The group key is deselected and
the group is deleted from it.
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							Registering a Protection Code
107
5 Registering a Protection Code
You can stop senders names or fold-
ers being accessed by setting a protec-
tion code.
You can use this function to protect
the following:
Folders
You can prevent unauthorized ac-
cess to folders.
Senders names
You can prevent misuse of senders
names.
Note
❒To protect the mail senders name,
the user code must be registered in
advance. For details, see p.74 “Au-
thentication Information”.
Registering a Protection Code 
To a Single User
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose protection
code you want to register.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press , you can search
by the registered name, user
code, fax number, folder name,
e-mail address, or IP-Fax desti-
nation.
❒To register the name, key dis-
play, and title, see p.72 “Regis-
tering Names”.
FPress [Protection].
GPress [Destination] or [Sender] un-
der Use Name as.
Note
❒Both [Destination] and [Sender]
can be selected at the same time.
HPress [Folder Destination] or [Sender]
under Protection Object.
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							Registering Addresses and Users for Facsimile/Scanner Functions
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5
Note
❒Both [Folder Destination] and
[Sender] can be selected at the
same time.
IPress [Change] under Protection
Code.
JEnter a protection code using the
number keys, and then press [#].
Note
❒By default, no protection code is
specified.
❒You can specify a protection
code of up to eight digits. You
can also specify “Protection”
without specifying a protection
code.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key.
Registering a Protection Code 
To a Group User
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
EPress the group key you want to
register or enter the registered
number using the number keys.
FPress [Protection].
GPress [Folder Destination] under
Protection Object.
HPress [Change] under Protection
Code.
IEnter a protection code using the
number keys, and then press [#].
Note
❒By default, no protection code is
specified.
❒You can specify a protection
code of up to eight digits. You
can also specify “Protection”
without specifying a protection
code.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
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