Ricoh Aficio 3025 User Manual

Operating Instructions
General Settings Guide
Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information before using the machine.
Getting Started
Combined Function Operations
Document Server
User Tools (System Settings)
Registering Addresses and Users for Facsimile/Scanner Functions
Troubleshooting
Remarks
Entering Text
Specifications1
2
3
4
5
6
7
8
9
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Introduction
This manual contains detailed instructions and notes on the operation and use of this machine. For your
safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy
place for quick reference.
Important
Contents of this manual are subject to change without prior notice. In no event will the company be li-
able for direct, indirect, special, incidental, or consequential damages as a result of handling or oper-
ating the machine.
Notes:
Some illustrations...

i
Manuals for This Machine
The following manuals describe the operational procedures of this machine. For
particular functions, see the  relevant parts of the manual.
Note
❒Manuals provided are specific to machine type.
❒ Adobe Acrobat Reader/Adobe Reader is  necessary to view the manuals as a
PDF file.
❒ Two CD-ROMs are provided: 
• CD-ROM 1 “Operating Instructions”
 CD-ROM 2 “Scanner Driver and  Document Management Utility”
❖General Settings Guide (this ma nual) (PDF file - CD-ROM1)
Provides an...

ii❖
Scanner Reference (PDF file - CD-ROM1) 
Describes operations, functions, and tr oubleshooting for the machines scan-
ner function.
❖ Manuals for DeskTopBinder Lite
DeskTopBinder Lite is a utility included on the CD-ROM labeled “Scanner
Driver and Document  Management Utility”.
 DeskTopBinder Lite Setup Guide (PDF file - CD-ROM2)  Describes installation of, and the  operating environment for DeskTop-
Binder Lite in detail. This gu ide can be displayed from the  [Setup ] display
when DeskTopBinder...

iii
What You Can Do with This Machine
The following introduces the functions of this machine, and the relevant manu-
als containing detailed information about them.
Products marked with * are optional. For details about optional products, see
p.156 “Options”, or contact your local dealer.
Copier, Facsimile, Printer, and 
Scanner Functions
This machine provides copier, fac-
simile*, printer*, and scanner* func-
tions.
 You can make copies of originals.
With a finisher*, you can sort and
staple copies....

iv
Paperless Fax Transmission 
and Reception
Reception
 You can store received fax messag-
es on the machines hard disk, in-
stead of printing them onto paper.
You can use ScanRouter Profes-
sional or a Web Image Monitor to
check, print, delete, retrieve, or
download documents using your
computer (Storing received docu-
ments). See Facsimile Reference
.
Transmission
 You can send documents created
using applications to another par-
tys fax machine directly, without
performing a print job (LAN-Fax).
See...

v
Using the Scanner in a 
Network Environment
 You can send scanned documents
to other network computers using
e-mail (Sending stored scan file by
e-mail). See Scanner Reference.
 With ScanRouter delivery soft-
ware, you can save scanned docu-
ments in specified destinations on
network computers (File storage).
See Scanner Reference.
 You can send scanned documents
to other network folders (Scan to
Folder). See Scanner Reference
Administrating the 
Machine/Protecting 
Documents (Security 
Functions)
...

vi
Monitoring the Machine Via 
Computer
You can monitor machine status and
change settings using a computer.
 Using SmartDeviceMonitor for
Admin, SmartDeviceMonitor for
Client, or a Web Image Monitor,
you can use a computer to view the
machines status, such as to check
on paper quantities, or misfeeds,
etc. See Network Guide.
 You can also use a Web Image
Monitor to make network settings.
See Network Guide.
 You can also use a Web Image
Monitor to register and manage
items such as user codes, fax...

vii
TABLE OF CONTENTS
Manuals for This Machine ...................................................................................... i
What You Can Do with This Machine .................................................................. iii
Copier, Facsimile, Printer, and Scanner Functions ................................................... iii
Utilizing Stored Documents ....................................................................................... iii
Paperless Fax Transmission and...

viii
3. Document Server
Relationship between Document Server and Other Functions ....................... 35
Document Server Display ........................................................................................ 36
Using the Document Server ................................................................................ 37
Storing Data ............................................................................................................. 37
Changing a Stored Documents File Name, User Name,...