Ricoh Aficio 3025 User Manual

Using the Document Server
39
3
To register or change a user name
APress [Scan Original].
The Scan Original display appears.
BPress [User Name].
If user names are already registered,
the Change User Name display ap-
pears. To use an unregistered user
name,
 press [Non-programmed
Name].
When no user name are registered
in the Address Book, the User
Name entry display appears.
Reference
p.74 “Authentication Informa-
tion”
When using a registered user 
name in the Address Book
ASelect a registered user name...

Document Server
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3
DEnter a new file name, and then
press [OK].
Note
❒Up to 20 characters can be en-
tered as a file name. Note that
only 16 characters of each file
name appear in the document
list.
Reference
p.149 “Entering Text”
To set or change a password
APress [Scan Original].
The Scan Original display appears.
BPress [Password].
CEnter a password using the
number keys (four-to eight-dig-
its), and then press the {#} key.
DReenter the password (four dig-
its) for verification, and then
press the...

Using the Document Server
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3
Searching for Stored 
Documents
You can use either [Search by File
Name] or [Search by User Name] to
search for documents stored in the
Document Server. You can also list
stored documents in a preferred or-
der.
Note
❒If you install DeskTopBinder Pro-
fessional or DeskTopBinder Lite
on your computer, you can search
for and rearrange documents us-
ing your computer.
Reference
Manuals for DeskTopBinder Pro-
fessional/Lite or Help
To search by file name
APress the {Document...

Document Server
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3
Checking the Details of Stored 
Documents
ASelect a document to display its
detailed information.
Note
❒If a password is already set for
the document, enter that pass-
word, and then press [OK].
BPress [Detail].
Detailed information about the
document appears.
Note
❒If you selected several docu-
ments, use [U] and [T] to view
the details of each.
❒Press [OK]. The Select Files to
Print display reappears.
Printing Stored Documents
Note
❒You can print stored documents
from a network...

Using the Document Server
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3
❒If you press the {Clear Modes}
key, selection of all documents
will be canceled.
❒If you press [Printg Odr], the doc-
uments will be displayed in the
order of printing.
CIf you need to change print set-
tings, press [Print Settings].
The Print Settings display appears.
User names, file names, and print
order of documents appear.
Note
❒Print settings made for printing
in copier or printer function re-
main after printing and applied
to the next job. Print settings
made in...

Document Server
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3
To stop printing
APress the {Clear/Stop} key.
BPress [Stop].
Changing the number of copies 
during printing
Limitation
❒The number of copies can only be
changed when the Sort function is
selected in the print settings.
APress the {Clear/Stop} key.
BPress [Change Quantity].
CEnter a new number of copies us-
ing the number key.
DPress the {#} key.
EPress [Continue].
Printing restarts.
Sample copy
If you print multiple sets using the
Sort function, you can check the print
order or print...

Using the Document Server
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3
❒You can search for the docu-
ment by using [Search by User
Name] or [Search by File Name] at
the left top of the display. See
p.41 “Searching for Stored Doc-
uments”.
❒You can sort document names
in the list by user name, file
name, or date. To sort docu-
ments, press [User Name], [File
Name], or [Date].
❒To cancel a document selection,
press it again.
BPress [Print 1st Page].
CPress the {Start} key.
Deleting Stored Documents
Important
❒You can store up to 3,000 docu-...

Document Server
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3
Viewing Stored Documents 
Using a Web Image Monitor
Reference
The Web Image Monitors Help
AStart a Web Image Monitor.
BEnter “http:// (IP address of this
machine) /” in the [Address] box.
The top page appears on the Web
Image Monitor.
CClick [Document Server].
The [Document Server File List] ap-
pears.
Note
❒To switch the display format,
click [Details], [Thumbnails] or
[Icons] from the [Display method]
list.
DClick the properties button of the
document you want to check.
Information...

Settings for the Document Server
47
3 Settings for the Document Server
❖Copier/Document Server Features (See General Features P4/4, Copy Refer-
ence.)
❖System Settings (See p.53 “General Features”, p.56 “Tray Paper Settings”, p.59
“Timer Settings”, and p.62 “Administrator Tools”.)
Items Default 
General Features
Document Server Storage Key:F12 Sided Original Top to Top
Document Server Storage Key:F21 Sided→1 Sided Combine
Document Server Storage Key:F31 Sided→1 Sided Combine: 4 
originals
Document Server...

Document Server
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