Ricoh Aficio 3025 User Manual

69
5.Registering Addresses and Users
for Facsimile/Scanner Functions
Address Book
Registering information such as the
names of users and their e-mail ad-
dresses in the Address Book allows
you to manage them easily.
Important
❒Address Book data is stored on the
hard disk. It can be lost if there is
some kind of hard disk failure. The
manufacturer shall not be respon-
sible for any damages resulting
data loss.
Note
❒You can also use a Web Image
Monitor to register names in the
Address Book. With the...

Registering Addresses and Users for Facsimile/Scanner Functions
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5
IP-Fax Destination
❖E-mail
You can register e-mail destina-
tions in the Address Book.
❖Folder
You can register the protocol, path
name and server name.
SMB
FTP
NCP
❖Protection
You can set protection codes to
stop senders name from being
used or folders from being ac-
cessed without authorization.
❖Add to Group
You can put registered e-mail and
folder destinations into a group for
easier management.
Managing names in the Address...

Address Book
71
5
Registered IP-Fax numbers can be
used and printed as sender’s IP-Fax
numbers.
See p.79 “Fax Destination”.
Sending e-mail by Quick Dial
By registering e-mail addresses in the
Address Book, you can specify e-mail
destinations simply by selecting them
from the fax initial display when
sending a document by internet fax.
You can also specify an e-mail ad-
dress by selecting the destination
shown on the initial scanner display
when sending a document using the
scanner function.
A registered...

Registering Addresses and Users for Facsimile/Scanner Functions
72
5Registering Names
The user name is useful for selecting a
destination when sending faxes or e-
mail. You can also use it as a folder
destination.
Registering a Name
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
EPress [New Program].
FPress [Change] on the right of the
Name.
The name entry display appears.
GEnter the name, and then...

Registering Names
73
5
ITo continue registering the name,
press [Continue to Program], and
then repeat the procedure from
step 
F.
JPress [OK].
KPress [Exit].
LPress the {User Tools/Counter} key.
Changing a Registered Name
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the registered name you
want to change.
Press the name key, or enter the
registered number using the
number keys
Note
❒If you...

Registering Addresses and Users for Facsimile/Scanner Functions
74
5Authentication Information
Register user codes to limit users to
the following functions and check
their use of each function:
Copier
 Document Server
 Facsimile
Scanner
Printer
Note
❒T h e n u m b e r of  c op ie s  m a d e of  d oc -
uments stored in the Document
Server using the facsimile function
is counted for each user code. This
allows you to check each users us-
age.
❒The number of copies scanned us-
ing the scanner function...

Authentication Information
75
5
GEnter the user code using the
number keys, and then press [#].
Note
❒If you make a mistake, press
[Clear] or the {Clear/Stop} key,
and then enter the code again.
HPress [TNext] twice.
ISelect the functions to be used
with the user code from Available
Functions.
JPress [OK].
Note
❒To continue registering user
codes, repeat the procedure
from step 
E.
KPress [Exit].
LPress the {User Tools/Counter} key.
Changing a User Code
Note
❒Even if you change a user code, the
counter...

Registering Addresses and Users for Facsimile/Scanner Functions
76
5
Deleting a User Code
Note
❒After clearing the user code, the
counter is automatically cleared.
❒To delete a name from the Address
Book entirely, see p.73 “Deleting a
Registered Name”.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name whose code is to
be deleted.
Press the name key, or enter the
registered number using...

Authentication Information
77
5
FPress [Print Counter List] under Per
User.
Note
❒Enter the user code, and then
press [#] if the user code is regis-
tered.
GSelect the function usage you
want to print from [Print Counter],
[Transmission Counter], and [Scanner
Counter].
HPress [Print].
To print the number of prints for all 
user codes
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools].
DPress [Display / Clear / Print Counter
per User].
EPress [Print Counter List]...

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5
To clear the number of prints for 
all user codes
APress [Clear] under All Users.
BSelect the function usage you
want to clear from [Print Coun-
ter], [Transmission Counter], and
[Scanner Counter].
CPress [OK].
FPress [Exit].
GPress the {User Tools/Counter} key.
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