Ricoh Aficio 3025 User Manual

Registering Folders
99
5
Note
❒If you have set Connection
Type to [NDS], enter the user
name followed by the name of
the context where the user ob-
ject is located. If the user name
is “user” and the context name
is “context”, enter “user.con-
text”
Reference
p.149 “Entering Text”
JPress [Change] under Login Pass-
word.
KEnter the password, and then press
[OK].
Limitation
❒You can enter up to 64 charac-
ters for the password.
LEnter the password again to con-
firm, and then press [OK].
MPress [Folder]....

Registering Addresses and Users for Facsimile/Scanner Functions
100
5
Using Browse Network to locate 
the folder
APress [Browse Network].
If you have set Connection
Type to [NDS], a list of items in
the NDS tree appears.
If you have set Connection
Type to [Bindery], a list of items
on the NetWare server appears.
Note
❒Only the folders you are al-
lowed to access appear in
[Browse Network].
❒If the languages used on the
machine and the destination
you want to view differ, the
items in the list may not...

Registering Folders
101
5
Changing items under NCP
ASelect Connection Type.
BPress [Change] under Path.
CEnter the new path where the
folder is located, and then
press [OK].
Note
❒You can also use Browse Net-
work to specify a new folder.
For details, see p.100 “Using
Browse Network to locate
the folder”.
HPress [Connection Test] to check the
path is set correctly.
IPress [Exit].
Note
❒If the connection test fails, check
the settings, and then try again.
JPress [OK].
KPress [Exit].
LPress the{User Tools...

Registering Addresses and Users for Facsimile/Scanner Functions
102
5Registering Names to a Group
You can register names to a group to
enable easy management of e-mail
addresses and folders for each group.
To add names to a group, the groups
must be registered beforehand.
Note
❒You can register up to 100 groups.
❒When using Scan to Folder func-
tion, you cannot send scan files to a
group with over 50 folders regis-
tered.
❒You can set a protection code to
prevent unauthorized access to the
folders...

Registering Names to a Group
103
5
Registering Names to a Group
You can put names that have been
registered in the Address Book into a
group.
When registering new names, you
can also register groups at the same
time.
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name to register in a
group.
Press the name key, or enter the
registered number using the
number keys.
Note
❒If you press  , you...

Registering Addresses and Users for Facsimile/Scanner Functions
104
5
HPress [Exit].
IPress the {User Tools/Counter} key.
Removing a Name from a 
Group
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book Management].
ESelect the name to remove from a
group.
Press the name key, or enter the
registered number using the
number keys.
FPress [Add to Group].
GSelect the group from which you
want to remove the name.
Note...

Registering Names to a Group
105
5
GPress [OK].
HPress [Exit].
IPress the {User Tools/Counter} key.
Deleting a Group
APress the {User Tools/Counter} key.
BPress [System Settings].
CPress [Administrator Tools], and then
press [TNext].
DPress [Address Book: Program / Change /
Delete Group
].
EPress [Delete].
FPress a group key you want to de-
lete.
GPress [Yes].
HPress [Exit].
IPress the {User Tools/Counter} key.
Adding a Group to Another 
Group
You can add a group to another
group.
APress the {User...

Registering Addresses and Users for Facsimile/Scanner Functions
106
5
GSelect the group that you want to
delete from.
HPress [OK].
The group key is deselected and
the group is deleted from it.
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Registering a Protection Code
107
5 Registering a Protection Code
You can stop senders names or fold-
ers being accessed by setting a protec-
tion code.
You can use this function to protect
the following:
Folders
You can prevent unauthorized ac-
cess to folders.
Senders names
You can prevent misuse of senders
names.
Note
❒To protect the mail senders name,
the user code must be registered in
advance. For details, see p.74 “Au-
thentication Information”.
Registering a Protection Code 
To a Single User...

Registering Addresses and Users for Facsimile/Scanner Functions
108
5
Note
❒Both [Folder Destination] and
[Sender] can be selected at the
same time.
IPress [Change] under Protection
Code.
JEnter a protection code using the
number keys, and then press [#].
Note
❒By default, no protection code is
specified.
❒You can specify a protection
code of up to eight digits. You
can also specify “Protection”
without specifying a protection
code.
KPress [OK].
LPress [Exit].
MPress the {User Tools/Counter} key....