Ricoh Aficio 3025 User Manual

							29
2. Combined Function
Operations
Changing Modes
Note
❒You cannot switch modes in any of the following situations:
 When scanning in a fax message for transmission
 During immediate transmission
 When accessing User Tools
 During interrupt copying
 During On hook dialing for fax transmission
 While scanning an original
❒The copying screen is displayed as default after power on. You can change
this default setting. See p.53 “Function Priority”.
AHR022S
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							Combined Function Operations
30
2
-System Reset
The machine returns automatically to its initial condition when the job is fin-
ished, after a certain period of time has elapsed. This function is called System
Reset.
Note
❒You can change the System Reset time. See p.60 “System Auto Reset Timer”.
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							Multi-Access
31
2 Multi-Access
You can carry out another job using a different function while the current job is
being performed. Performing multiple functions simultaneously like this is
called Multi-accessing.
This allows you to handle jobs efficiently, regardless of how the machine is being
used. For example:

While making copies, you can scan documents to store in the Document Server.
 While printing documents stored in the Document Server, the machine can
receive print data.
 You can make copies while receiving fax data.
 While printing print data, you can make operations for copying.
Note
❒See p.53 “Print Priority” for setting function priority. As default, [Display
Mode] is set to first priority.
❒When the Internal Tray 2 (1 bin tray), Shift Sort Tray, 500–sheet finisher, or
1000–sheet finisher is installed on the machine, you can specify the output
tray where documents are delivered. For details about how to specify the out-
put tray for each function, see the following descriptions:
 p.54 “Output: Copier (copier)”
 p.55 “Output: Document Server (Document Server)”
 p.55 “Output: Facsimile (facsimile)”
 p.55 “Output: Printer (printer)”
-Function Compatibility
The chart shows Function Compatibility when print priority is set to Inter-
leave. See p.53 “Print Priority”.
|: Simultaneous operations are possible.
$: Operation is enabled when the relevant function key is pressed and remote
switching (of the scanner) is done.
❍: Operation is enabled when the {Interrupt} key is pressed to interrupt the pre-
ceding operation.
→: Operation is performed automatically once the preceding operation ends.
×: The operation must be started once the preceding operation ends. (Simultane-
ous operations are not possible.)
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							Combined Function Operations
32
2
Mode after you select Copy
Interrupt Copying
Facsimile Printer
Scanner
Document Server
DeskTopBinder 
Professional/Lite
Web-Document Server Transmission Operation/Manual Reception Operation
Transmission
Reception
Data Reception
Print
Mode before you selectOperations for Copying
Stapling
Sort
Operations for Copying
CopyingScanning an Original for Memory TransmissionMemory Transmission
Immediate Transmission
Memory Reception
Printing Received Data
Printing
Stapling
Operations for Scanning
Scanning
Operations for Document ServerScanning a Document to Store in Document ServerPrinting from Document Server
Printing from Document Server
Sending a Facsimile from Document Server
PrintingCopy Opera-
tions for 
Copying×××❍❍$$|$|||||$$$$$|||
Stapling| *1 → *1 → *1 ❍❍ *5 $$ *2 |$ *2 ||||→$$ *2 $$ *2 →| *4 || *4 
Sort| *1 → *1 → *1 ❍❍$$ *2 |$ *2 |||||$$ *2 $$ *2 →|||
Interrupt Copying Opera-
tions for 
Copying❍❍❍××××|×|||||×××××|||
Copying❍❍❍××××|×|→|→→×××××→|→
FacsimileTransmission Opera-
tion/Manual Reception 
Operation$$$❍❍××|×|||||$$$$$|||
Transmis-
sionScanning 
an original 
for Memo-
ry Trans-
mission×××××××|×|||||×××××|||
Memory 
Transmis-
sion|||||||| *3 | *3 | *3 | *7 |||||||||→ *3 |
Immediate 
Transmis-
sion×××××××| *3 ×| *3 ||||×××××|→ *3 |
Reception Memory 
Reception|||||||| *3 | *3 | *3 | *7 |||||||||→ *3 |
Printing 
Received 
Data|||||||| *7 || *7 ×|||||||||→ *3 |
Printer Data Reception|||||||||||→→→||||||||
Print Sort Print|||❍❍|||||||→→||||||||
Stapling|→|❍❍ *5 |||||||→→||||| *4 | *4 || *4 
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							Multi-Access
33
2
*1Simultaneous operations are only possible after the preceding job documents are all
scanned and the [NextJob] key appears.
*2You can scan a document after the preceding job documents are all scanned.*3When multiple lines are available, select a line which is currently not in use. Other-
wise, operation will not be possible.
*4During stapling, printing automatically starts after the current job.*5Stapling is not available.*6Simultaneous operations become possible after you press the [NextJob] key.*7During parallel receptions, any subsequent job is suspended until the receptions are
completed.
Scanner Opera-
tions for 
scanning$$$❍❍$$|$|||||××$$$|||
Scanning×××××××|×|||||×××××|||
Document Server Opera-
tions for 
Document 
Server $$$❍❍$$|$|||||$$×××|||
Scanning a 
Document 
to Store in 
Document 
Server$××❍❍$×|×|||||$××××|||
Printing 
from Docu-
ment Serv-
er$→→❍❍|||||||||||| *6 | *6 | *6 |||
DeskTopBinder Pro-
fessional/LitePrinting 
from Docu-
ment Server|| *4 |||||||||||||||||→||
Sending a 
Facsimile 
from Docu-
ment Server|||||||| *3 | *3 | *3 | *3 |||||||||→|
WebDocument ServerPrinting|| *4 |||||||||||||||||||→
Mode after you select Copy
Interrupt Copying
Facsimile Printer
Scanner
Document Server
DeskTopBinder 
Professional/Lite
Web-Document Server Transmission Operation/Manual Reception Operation
Transmission
Reception
Data Reception
Print
Mode before you selectOperations for Copying
Stapling
Sort
Operations for Copying
CopyingScanning an Original for Memory TransmissionMemory Transmission
Immediate Transmission
Memory Reception
Printing Received Data
Printing
Stapling
Operations for Scanning
Scanning
Operations for Document ServerScanning a Document to Store in Document ServerPrinting from Document Server
Printing from Document Server
Sending a Facsimile from Document Server
Printing
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							Combined Function Operations
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2
Limitation
❒Stapling cannot be used at the same time for multiple functions.
Note
❒A machine with the 500–sheet finisher installed cannot accept other jobs
while printing with the stapling operation.
❒A machine with the 1000–sheet finisher installed, that is printing with the sta-
pling operation on paper larger than A4 size, starts the subsequent job (for
which Shift Sort Tray is specified as the output tray) only after the current
print job finishes.
❒While printing is in progress, scanning using another function may take more
time.
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							35
3. Document Server
Relationship between Document Server 
and Other Functions
The following table describes the relationship between the Document Server
and other functions.
*1You can send stored documents using the facsimile function. See “Sending a Stored
File”, Facsimile Reference .
*2You can display stored documents using the scanner function. See Scanner Reference .*3You can send stored documents using the scanner function. See Scanner Reference.
Note
❒The following table shows the capacity of the Document Server. 
functionWhere to store 
documentsDisplaying a listPrinting stored 
documentsSending 
documents
Copy
Copy/Document 
ServerAvailable Available Not Available
Printer
Document ServerAvailable Available Not Available
Facsimile Facsimile Available Available
Available 
*1 
Scanner Scanner
Not Available *2 Not Available
Available *3 
Number of pages for 
each fileNumber of files Number of pages in 
total
Copy
1,000 pages 3,000 files 9,000 pages Printer
Scanner
Facsimile
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							Document Server
36
3
Document Server Display
❖Document Server Main Display
1.Operating status and messages.
2.The title of the currently selected
screen.
3.The numbers of originals, copies,
and printed pages.
4.The operation keys.
5.The functions under which the
documents were stored.
6.A lock icon appears next to each
password-protected file.
The icons below show the functions active when the documents were stored
in the Document Server.
Note
❒Depending on the settings of security functions, not all the stored docu-
ments may be displayed.
AHT028S
Function Copier Facsimile Printer Scanner
Icon --
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							Using the Document Server
37
3 Using the Document Server
Storing Data
❖File name
Stored documents are automatically
named COPY0001, COPY0002.
You can change assigned file
names.
❖User name
You can register a user name to
identify the user or user group that
stored the documents. To assign it,
you can register the user name us-
ing the name assigned to the user
code, or by entering the name di-
rectly.
Reference
For details about user name, see
p.72 “Registering Names”.
❖Password
To prevent unauthorized printing,
you can set a password for any
stored file. A protected file can
only be accessed by entering its
password. When a password is set
for the documents,   appears next
to the documents.
Reference
To store documents without using
Document Server function, see the
manuals for those modes.
Important
❒Data stored in the machine might
be lost if some kind of failure oc-
curs. The manufacture shall not be
responsible for any damage result-
ing from loss of data.❒Be careful not to let anyone know
your password, especially when
entering a password or recording
it. Keep any record of your pass-
word in a secure place.
❒Avoid using a single number or
consecutive numbers for a pass-
word such as 0000 or 1234,
since the numbers like this are easy
to guess, so using them will not
provide a worthwhile level of se-
curity.
❒A document accessed with a cor-
rect password remains selected
even after operations are complete,
and it can be accessed by other us-
ers. To stop this, be sure to press
the {Clear Modes} key to cancel the
document selection.
❒The user name used when adding
a document to the Document Serv-
er is to identify the document crea-
tor and type. It is not to protect
confidential documents from oth-
ers.
Note
❒Enter a four-to eight-digit password.
❒By default, data stored in the Doc-
ument Server is deleted after three
days (72 hours). You can specify
the time taken for the stored data
to be deleted automatically. See
p.67 “Auto Delete File in Docu-
ment Server”.
❒If you do not want stored data to
be automatically deleted, select
[No] i n  A u t o  D e l e t e  F i l e  b e f o r e  s t o r -
ing a document. If you select [Yes]
later, data stored after will be auto-
matically deleted.
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							Document Server
38
3
❒When the machine is printing a
document stored using the copier
function, wait until printing has
finished before you store a docu-
ment in the Document Server.
APress the {Document Server} key.
BPress [Scan Original].
CEnter a user name, file name, or
password if necessary.
Note
❒If you do not enter a file name,
one is automatically assigned.
Reference
p.39 “To register or change a
user name”
p.39 “To change a file name”
p.40 “To set or change a pass-
word”
DPlace originals either on the expo-
sure glass or in the ADF.
Reference
For information about types of
originals and how to place
them, see Copy Reference.
EMake any required settings.
Reference
For details, see Copy Reference.
FPress the {Start} key.
The document is stored in the Doc-
ument Server.
Note
❒To stop scanning, press the
{Clear/Stop} key. To restart a
paused scanning job, press [Con-
tinue] in the confirmation dis-
play. To delete saved images
and cancel the job, press the
[Stop] key.
❒When a password is set,   ap-
pears on the left side of the file
name.
❒If you placed originals on the
exposure glass, press [Scanning
Finished] after all the originals
have been scanned. The Select
Files to Print display appears.
ZFFH240E
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